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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2002 - 05/13 - RegularPARB MEMBERS PRESENT Anne Campbell, Vice -Chair Scott Neice Vicki Wester Ben Ferguson, Secretary Carl Clemencich, Jr. MEMBERS ABSENT Kevin Pierce, Chair Cheri Jones STAFF PRESENT s Don Horton, Director of Parks and Recreation Brian Bristow, Landscape Architect Tim Dentler, Assistant Director of Parks and Recreation Tony Hill, Recreation Services Manager Sue Witkowski, Secretary GUESTS Dennis Sims, Dunkin Sims Stoffels, Inc. 1. CALL TO ORDER Vice -Chair Anne Campbell called the meeting to order at 6:13 p.m. 2. APPROVE MINUTES FROM APRIL 8, 2002 REGULAR CALLED MEETING MOTION: Carl Clemencich, Jr. moved to accept the Minutes from April 8, 2002 Regular Called Meeting as presented. Ben Ferguson seconded and the Motion carried 5 for, 0 against. 3. INTRODUCTION OF NEW STAFF MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING MAY 13, 2002 — 6 P.M. PARB MEMBERS PRESENT Anne Campbell, Vice -Chair Scott Neice Vicki Wester Ben Ferguson, Secretary Carl Clemencich, Jr. MEMBERS ABSENT Kevin Pierce, Chair Cheri Jones STAFF PRESENT s Don Horton, Director of Parks and Recreation Brian Bristow, Landscape Architect Tim Dentler, Assistant Director of Parks and Recreation Tony Hill, Recreation Services Manager Sue Witkowski, Secretary GUESTS Dennis Sims, Dunkin Sims Stoffels, Inc. 1. CALL TO ORDER Vice -Chair Anne Campbell called the meeting to order at 6:13 p.m. 2. APPROVE MINUTES FROM APRIL 8, 2002 REGULAR CALLED MEETING MOTION: Carl Clemencich, Jr. moved to accept the Minutes from April 8, 2002 Regular Called Meeting as presented. Ben Ferguson seconded and the Motion carried 5 for, 0 against. 3. INTRODUCTION OF NEW STAFF Page 2 Parks and Recreation Board Meeting May 13, 2002 Tim Denfler introduced Tony Hill to the Board Tony comes to the City of Allen from the private sector, and brings a wide experience of background in marketing, special events and programming that will be an asset to the Parks and Recreation Department. Tony has been hired to fill the position of Recreation Services Manager. 4. ADJUST RULES AND REGULATIONS FOR THE DON RODENBAUGH NATATORIUM Prior to the opening of the Don Rodenbaugh Natatorium, the Parks and Recreation Board approved the Rules and Regulations of the facility Now that the facility has been open for over four months, staff has received numerous requests to eliminate the sleeveless shirt restriction, which was adopted as part of the Rules and Regulations Governing The Don Rodenbaugh Natatorium on Septemberl0, 2001 Currently, the Joe Fanner Recreation Center operates under the same rules, however, the Don Rodenbaugh Natatorium has staff dedicated to the cardio room and weight equipment as compared to the Joe Farmer who does not have dedicated staff in the cardio room This allows for the hourly care and maintenance of the weight equipment. In addition, classes are being offered at the Don Rodenbaugh Natatorium, in which sleeveless shirts are standard dress for these types of activities. It is difficult for staff to monitor and restrict this type of dress for one over the other. Concern was expressed that un -hemmed or frayed garments might be wom rather than a garment with a finished edge around the armholes. Staff provided some of the written "suggestions" submitted by users of this facility requesting a desire for approval of sleeveless attire. Concern was also expressed that the unfinished edges of garments were somewhat "in style' with the younger users. Following a brief discussion, it was determined that staff would put together the exact wording of this requested change and forward electronically to the Board for final approval. It was suggested that wording be included that would exclude apparel that exposes the midriff. MOTION: Scott Neice moved to approve the role allowing sleeveless shirts in the fitness area of the Donald Rodenbaugh Natatorium, pending final approval of wording where it pertains to unfinished or on - hemmed garments. The motion was approved 5 to 0. 5. ESTABLISH FEES FOR MARKET DRIVEN PROGRAMS Tim Dentler, Assistant Director of Parks and Recreation reported the City Council recently authorized the Director of Parks and Recreation (upon review by the Parks and Recreation Board) to approve the fees for market driven programming. The Boazd members were directed to their packet for a list of programs and fees Page 3 Parks and Recreation Board Meeting May 13, 2002 Cj that staff is asking the Parks and Recreation Board to approve. The programs marked with and • are programs in which fees are established by the contract instructor of which the City of Allen receives 25% of the gross revenue. In addition, many of the fees for classes where established prior to the recent Council action authorizing the Director and Board to approve fees, therefore, necessary changes in the fees will take effect when the next program guide of activities is distributed. In addition to the listed programs, staff is proposing a "All Star All Sport Camp", and would like to charge $160 for the week-long program. Tim also asked the Parks and Recreation Board to address the approval of the rental rate of a swim lane on a per hour basis. This fee is restricted to the rental of Imes in the competitive pool and to be limited to lap swim only The current rental fee will be used to rent the facility for any other use. Staff has researched the area facilities and has found that most range from $3 to $7 per hour. Staff is recommending that the City of Allen rate be $5/ hour/ lane, equal to that of the City of Plano. Staff is also asking that this use and fee be restricted to Allen based non-profit organizations. Upon approval, this item will be presented to City Council for final adoption. MOTION: Carl Clemencich moved to accept the proposed Market Driven Fees as proposed which includes the All Star All Sport Sport Camp and to recommend to City Council the adoption of the proposed lane rental fees for Allen based non-profit organizations. The proposed All Star Sport Camp is to be included in this proposal at the rate of $160 per week. Vicki Wester seconded and the Motion carried 5 for, 0 against. 6:30-7:15 P.M. — PUBLIC MEETING - STORY PARK 6. INTRODUCTION, BACKGROUND AND PROCESS — BRIAN BRISTOW Brian Bristow introduced Dennis Sims, of Dunkin Sims Stoffels, Inc., to the Board and indicated the firm had been selected to design the upgrades for Story Park. Brian indicated that tonight the Board and invited residents would be reviewing that plan. PRESENTATION BY DENNIS SIMS, DUNKIN SIMS STOFFELS, INC. Mr. Dennis Sims presented the prepared plan for the upgrades at Story Pak to the Board and guests and invited the residents to share their ideas, concerns and opinions. 8. RECEIVE PUBLIC INPUT I Page 4 Parks and Recreation Board Meeting May 13, 2002 Mr. Justin Platt 1553 Edelweiss Drive Allen, TX 75002 Mr. Platt appeared and spoke to his desire to see security lighting in this facility, as well as tennis courts. Mr. Michael Sherville 512 Azalea Allen, TX 75002 Mr. Sherville spoke to his concern about users of the facilities parking in front of his house, and along both sides of Azalea. Increased traffic was a concern for him as well. Janet Glowicz 17 Heritage Woods Allen, TX 75002 Ms. Glowicz spoke to the Board and indicated there would be a strong interest in having a special skating area in any facility in Allen. 7:15 — 7:45 P.M. — PARK SAND RECREATION BOARD REVIEW Following the receipt of public input, the Board discussed different options open to them, and directed Mr. Sims to bring back a plan that would switch the proposed open space "soccer practice area" to the opposite end of the facility, and bring the playground to the middle of the facility The inclusion of a parking lot was discussed to alleviate the parking along Azalea. Options were also discussed to work with ASA to discourage the use of this facility by the younger soccer children who typically attract more visitors to their practices than the older children. The option of "Resident Only Parking Signs" was mentioned, and staff will investigate that suggestion. Don Horton summarized the following regarding the Board's direction to Mr. Sims: 1) investigate the relocation of soccer fields 2) reconsider the size of the fields 3) move baseball backstop to the east 4) move playground and pavilion area to southwest comer of park 5) keep picnic and open space where appropriate 6) consider security lighting of playground and basketball courts 7) keep loop sidewalk around the facility 8) create strong link between the soccer area and the Story Elementary Parking Lot on northern end of the park Don Horton indicated that he would prefer to see the above issues addressed prior to considering the installation of a parking lot in this facility Page 5 Parks and Recreation Board Meeting May 13, 2002 MOTION: Scott Neice moved to direct Dennis Sims, of Dunkin Sims Stoffels, Inc., to readdress the design of the "Story Park Upgrades" incorporating the items listed above and to return to the Parks and Recreation Board for a public meeting with the residents to discuss the changes, and address cost and staging issues. Ben Ferguson seconded and the motion carried 5 for, 0 against. The guests were told they would not receive door hangars for the next meeting, but would be mailed a copy of the agenda when this item is scheduled for another review. 8. OTHER BUSINESS Summer Concert Series — the Board members were reminded of the series of concerts, and invited to go by the amphitheater on their way home this evening. Don Horton briefly reviewed the Senior Citizens programs and the survey that was being distributed for feedback regarding what would be desirable in a new facility should the City go that route. 9. ADJOURN There being no further business, the meeting was adjourned at 8:20 p.m. These minutes read and approved this 10" day of June 2002. Kevin Pierce, Chair Ben Ferguson, Secr ary