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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2002 - 12/09 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING DECEMBER 9, 2002 — 7:30 P.M. PARB MEMBERS PRESENT Joey Herald Dan Stenger Ben Ferguson, Chair Scott Neice, Vice -Chair Carl Clemencich, Jr., Secretary Rich Elder Vicki Wester MEMBERS ABSENT None STAFF PRESENT Don Horton, Director of Parks and Recreation Tim Dentler, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Robert Townsend, Park Services Manager Sue Witkowski, Administrative Secretary GUESTS Ken Geest, Executive Director, Allen Sports Association Jim Waldbauer, President, Allen Parks and Recreation Foundation David Lindner, Treasurer, Allen Parks and Recreation Foundation 1. CALL TO ORDER Chair, Ben Ferguson called the meeting to order at 7:33 p.m. 2. APPROVE MINUTES FROM NOVEMBER 11, 2002 SPECIAL CALLED E MEETING Page 2 Parks and Recreation Board Meeting December 9, 2002 MOTION: Dan Stenger moved to approve the Minutes from November 11, 2002 Special Called Meeting as presented Joey Herald seconded and the Motion carried 7 for, 0 against 3. CITIZENS COMMENTS Jim Waldbauer, President of the Allen Parks Foundation talked briefly in recognition of Don Horton's last Allen Parks and Recreation Board Meeting. Don will be moving to Bend, Oregon, and Jim expressed his excitement for Don as well as his regret over not working with him in the future. Chair, Ben Ferguson presented Don with a plaque of appreciation from the Parks and Recreation Board as well as thanked Don for his years of service. 4. STAFF UPDATES Tim reported on the Tree Lighting Ceremony, Parade, Rudolph Run and Craft Show events held this past weekend and congratulated staff on a job well done. Don Horton congratulated Jim Waldbauer upon receiving the Advocate of the Year Award from Texas Recreation and Park Society (TRAPS). Don also reported that the Department had been awarded the Lone Star Programming Award for the Wild Water Rodeo. This nomination will move forward to the State level of competition to be held in March in San Antonio, Texas. 5. PARK NAMING POLICY REVIEW —DON HORTON Upon a brief review of the changes made as well as changes brought forward by Board members the following Motion was received. MOTION: Scott Neice moved to accept the Park Naming Policy as amended (a copy of which is attached to these minutes). Carl Clemencich seconded, and the Motion carried, 7 for, 0 against. 6. DRAFT FIELD USE POLICY REVIEW —TIM DENTLER Following a brief review and receiving of comments from the Board, it was determined the subcommittee would meet once again to set fees, then this document will move forward to the City Attorney for review Following his Page 3 Parks and Recreation Board Meeting December 9. 2002 recommendation, the document will come back to this Board for approval prior to moving to City Council for adoption. 7. CONSIDER REQUEST BY ALLEN EAGLES SOFTBALL TO HOLD TOURNAMENT—TIM DENTLER Following a brief review of the request, the following Motion was received' MOTION: Joey Herald moved to allow the Allen Eagles Softball to hold a tournament utilizing City facilities on the following dates: February 7, 8, 13, 15, 20, 21 and 22, 2003. Dan Stenger seconded and the Motion carried 7 for, 0 against. 8. CITY OF ALLEN COMPREHENSIVE PLAN REVIEW — BRIAN BRISTOW Brian Bristow presented a brief background on the City of Allen Compressive Plan Review and Update, and expressed concern regarding some of the Parks and Recreation issues that were or were not represented in this proposed update. Following a discussion by the Board members, it was determined that representatives of the Board would be present at the City Council Workshop on December 10 when this plan is being discussed, and that a special workshop would be set for December 17, 2002 to further discuss this item. It was also determined that this item would be Tabled until a more thorough information gathering process could be completed. 9. OTHER BUSINESS ASA Update — Ken Geest Ken made a brief presentation to the Board regarding the recent election of officers and Annual Board Meeting. Ken provided the Board with a new list of officers, and indicated some will attend the Parks and Recreation Board Meetings on a regular basis. Upcoming Events December 12 — Annual Board and Commission Banquet December 14 — Swim with Santa December 14 — Xtreme Teens Shopping Trip to Grapevine Mills December 17 — Farewell Reception for Don Horton A Page 4 Parks and Recreation Board Meeting December 9, 2002 10. ADJOURN There being no further business, the meeting was adjourned at 10 p.m. These minutes read and approved this 6" day of January. 2003. _��en Ferguson air 0 Clemencich, Secretary City of Alien Parks and Recreation Policy and Procedures Subject: NAMING OF PARK AND Policy Number: RECREATION FACILITIES Effective Date: Approved By: Don Horton, Parks and Recreation Director Purpose: This policy serves as a guide for the naming of park and recreation facilities and other properties managed by the Parks and Recreation Department. It is intended to guide the Parks and Recreation Board in their preparation of a name for consideration by the Allen City Council. The Parks and Recreation Board will follow these guidelines in order to bring consistency to their evaluation of names. City Council has the final decision on naming of parks and recreation facilities and can overrule any name recommended by the Board. Guidelines: I. Parks and recreation facilities and other properties operated by the Parks and Recreation Department shall be named under the following guidelines: A. For geographical or physical features; B. For Subdivision Names in which they reside; C. For historical features/events; or, D. For individuals or organizations who have made significant contributions of property, money, or services to the parks and recreation department. II. Geographical and physical features will include those naturally occurring, such as creeks, forested areas, and creeks. III. Historical features will include names attached to early residents and events that were of significance to the area's development. IV Significant contributions by individuals will be those that constitute more than 50% (or a major portion) of the total cost of a project, or that consist of outstanding public service of great duration and/or diligence to the community, in particular, the development of the parks and recreation system, and where City Council so approves. Contributions by individuals that do not meet the criteria established above, but that are nevertheless of major proportions will be recognized in a manner suitable to the particular facility and recommended by City Council. V Naming of parks after a person(s) shall be made posthumously. If named after a living person, a background check shall be conducted to insure no improprieties have been committed. Rescinding Park Name: The Board may recommend to the Allen City Council the rescinding of a name granted to a park if, I. The park is named after an individual who have been found guilty for any criminal act that discredits the name of the individual or organization or imposes an unfavorable image on the City. II. The name of a park is found to be offensive in anyway to a class of citizens or an organization. Procedure: Person or persons requesting the naming of a park or recreation facility shall do so in writing to the Parks and Recreation Director, The Parks and Recreation Director will review the recommendation as to the merits of this policy The applicant's recommendation and the director's review will be placed on the next available Parks and Recreation Board agenda. The Board will have the tight to ask for any follow-up research or support of the proposal. All follow-up information will be prepared by a staff report to the Board. The Board will vote on the proposal with majority rule. Action: If the Board approves the proposed name, the recommendation will be forwarded by staff to the Allen City Council with the recommendation of the Parks and Recreation Board. If the Board denies the proposal, the proponent may appeal the decision of the Board by requesting that the proposal be placed on the next available City Council agenda. In this case, the proposal will be forwarded to the City Council with recommendation from the Board for denial.