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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2003 - 02/10 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING FEBRUARY 10, 2003 — 7:30 P.M. PARB MEMBERS PRESENT Joey Herald Dan Stenger Carl Clemencich, Jr., Secretary Rich Elder Vicki Wester Scott Neice, Vice -Chair MEMBERS ABSENT Ben Ferguson, Chair STAFF PRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Landscape Architect Robert Townsend, Park Services Manager Nikki Regan, Fitness Coordinator Sue Witkowski, Administrative Secretary GUESTS MOM CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT In the absence of Chair Ben Ferguson, Vice -Chair Scott Neice called the Regular Parks and Recreation Board Meeting to Order at 7:30 p.m. 2. APPROVE MINUTES FROM JANUARY 6, 2003 SPECIAL CALLED MEETING Page 2 Parks and Recreation Board Meeting February 10, 2003 MOTION: Joey Herald moved to approve the Minutes from January 6, 2003 Special Called Meeting as presented. Dan Stenger seconded and the Motion carried 6 for, 0 against. 3. CITIZENS COMMENTS There were no guests wishing to speak at this time. 4. STAFF UPDATES Tim Dentler introduced the City of Allen Fitness Coordinator, Nikki Regan to the Board and indicated she would be providing staff support for a couple of the items on the agenda this evening. Tim also indicated that Robert Townsend had been called away for an athletic field issue, but that he was prepared to show a video put together by the City of Allen Urban Forrester, Susan Campbell and the City of Allen Public Information Staff, Videographer, Mark Kaufman. Tim indicated this video and the project had garnered an award at the Southwest Parks and Recreation Training Institute, held recently at Lake Texoma. 5. CONSIDER HOURS OF OPERATION FOR THE RODENBAUGH NATATORIUM — TIM DENTLER Tim referred the Board to their packets that contained the "New Program Proposal Form", and reported that during the three days of opinion research regarding hours of operation, 128 signatures were obtained to open the facility at 5 a.m. rather than 6 p.m. As reflected in the proposal, no additional cost to the City will be incurred if this new opening hour is implemented. Nikki reported that in an effort to continue the "Customer Service" Policy at the Natatorium, staff felt the idea of earlier opening should be explored. She also indicated it was the hope that should some of the needs be met in the morning hours, it might alleviate some of the over -crowding occurring in the evenings. Concern was expressed that during this process, an effort should be made to better align the hours at the Don Rodenbaugh Natatorium to those of the Joe Farmer Recreation Center, which closes at 10 p.m., rather than 9 p.m. Following a brief discussion it was agreed that it was wise to offer the 5 a.m. opening time on a "trail basis" to be evaluated. Page 3 Parks and Recreation Board Meeting February 10, 2003 El MOTION: Carl Clemencich moved to approve the proposed 5 a.m. opening of the Don Rodenbaugh Natatorium Monday -Friday with the provision to further study this item with consideration to a 10 p.m. closing time during the next Regular meeting of the Parks and Recreation Board. Joey Herald seconded, and the Motion carried, 6 for, 0 against. 6. STRATEGIC PLAN UPDATE —TIM DENTLER Tim referred the Board to the "Work Plan" included in their packet, and reported that this was an information -only item, and suggested that time be allocated at the next Regular Parks and Recreation Board Meeting for review and updating of this document. 7. FINAL APPROVAL OF STORY PARK/STACY RIDGE PARK MASTER PLAN — TIM DENTLER Tim called upon Brian Bristow, Landscape Architect for the Parks Department to review the background and current status of the design of these two facilities. Brian reported on the public meetings held in conjunction with these two facilities, as well as indicated the approximate budget of $400,000 for each one. He indicated the construction plans were 90% complete, and would therefore be ready for the bidding process following City Council adoption of these Master Plans. MOTION: Dan Stenger moved to recommend the adoption of the Master Plans for Stacy Ridge and Story Park to City Council for approval as presented. Carl Clemenctch seconded and the Motion carried 6 for, 0 against. 8. REVIEW OF APPOINTMENT PROCEDURES FOR BOARD AND COMMISSION MEMBERS — TIM DENTLER Tim referenced the policy included in the Agenda Packet for this evening and suggested that if any Board members had suggestions or comments regarding this process, he would be glad to forward them to the City Secretary office. It was suggested that if the Board officers were to screen the first round of applicants, recommending the top 10-15 candidates to Council, it might help the process. Concern was expressed that having the Board involved in the selection might produce a "biased board" Page 4 Parks and Recreation Board Meeting February 10, 2003 9. APPROVE FEES FOR YOUTH PROGRAMS AT RECREATION CENTER AND NATATORIUM — TIM DENTLER Tim indicated that upon further consideration by staff, this item will not be brought forward as an item for Approval, but as an item for discussion. The program being proposed would be a class for children whose parents are wishing to participate in a class at the facility. The fees being proposed are $3/child/hour These fees are inline with surrounding cities who offer similar programs. The ages proposed are 18mos-7 years. The Board indicated their support of this type of programming, and asked staff to return next month with a full program proposal. 10. ITEMS FOR BOARD MEMBERS DISCUSSION —BOARD MEMBERS 1) Cottonwood Park Upgrades Completion Date Requested 2) Molsom Farm Update 3) Collin Square Greenbelt/Park Concerns 4) Article distributed from Dallas Morning News regarding the lighting of Plano School District Athletic Fields 5) Funding Options for additional lighting at Celebration Park Athletic Fields discussed 6) Field Use Policy Status 11. OTHER BUSINESS Tim Dentler reported that he would be asking the Board's approval for increasing the fees for Day Camp at their next Regular Meeting. Tim reminded the Board that the fee range for programs has been set by Council, and that the Board has the authority to move fees within that range as needed. Upcoming Events were presented as follows: February 20 — Heart Disease Semmar/Wellness Series February 21 — Xtreme Teens Trip to the Dallas Stars Game February 22 — Jump Rope for Heart Event at Natatorium February 8, 15, 22 Saturday Night Rec-n-Roll Much 5 — Midlife and Menopause Workshop for Women /Wellness Series March 8, 22, 29 — Saturday Night Rec-n-Roll March 12 — Mental Retardation Seminar/Wellness Series March 12 — Xtreme Teens Service Survivors March 14 — Xtreme Teens Trip to Medieval Times There being no further business, the meeting was adjourned at 9:27 p.m. These minutes read and approved this 10" day of Much, / 2003. GJ Ben Ferguso , Chaie l Clemencich, Secretary I Page 5 Parks and Recreation Board Meeting February 10, 2003 12. ADJOURN There being no further business, the meeting was adjourned at 9:27 p.m. These minutes read and approved this 10" day of Much, / 2003. GJ Ben Ferguso , Chaie l Clemencich, Secretary I