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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2003 - 03/10 - RegularPARB MEMBERS PRESENT Ben Ferguson, Chair Joey Herald Dan Stenger Carl Clemencich, Jr., Secretary Rich Elder Scott Neice, Vice -Chair MEMBERS ABSENT Vicki Wester STAFF PRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Landscape Architect Tony Hill, Recreation Services Manager Robert Townsend, Park Services Manager Lisa Anderson, Joe Fanner Recreation Center Supervisor Sue Witkowski, Administrative Secretary GUESTS FE"M t CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT In the absence of Chair Ben Ferguson, Vice -Chair Scott Neice called the Regular Parks and Recreation Board Meeting to Order at 7,43 p.m. 2. APPROVE MINUTES FROM FEBRUARY 10, 2003 REGULAR CALLED MEETING MOTION: Dan Stenger moved to approve the Minutes from February 10, 2003 Regular Called Meeting as amended. Joey Herald seconded and the Motion carried 6 for, 0 against. MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING MARCH 10, 2003 — 7:30 P.M. PARB MEMBERS PRESENT Ben Ferguson, Chair Joey Herald Dan Stenger Carl Clemencich, Jr., Secretary Rich Elder Scott Neice, Vice -Chair MEMBERS ABSENT Vicki Wester STAFF PRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Landscape Architect Tony Hill, Recreation Services Manager Robert Townsend, Park Services Manager Lisa Anderson, Joe Fanner Recreation Center Supervisor Sue Witkowski, Administrative Secretary GUESTS FE"M t CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT In the absence of Chair Ben Ferguson, Vice -Chair Scott Neice called the Regular Parks and Recreation Board Meeting to Order at 7,43 p.m. 2. APPROVE MINUTES FROM FEBRUARY 10, 2003 REGULAR CALLED MEETING MOTION: Dan Stenger moved to approve the Minutes from February 10, 2003 Regular Called Meeting as amended. Joey Herald seconded and the Motion carried 6 for, 0 against. Page 2 Parks and Recreation Board Meeting March 10, 2003 1 3. CITIZENS COMMENTS There were no guests wishing to speak at this time. 4. STAFF UPDATES Tim Dentler invited Lisa Anderson to speak to the Board regarding plans for this year's Allen USA Celebration. Lisa reported that this event will be combined with the celebration of the 50ih Birthday for the City, the grand opening of Celebration Park, and the kidMania playground project. This year's entertainment will be provided by `7.T Taylor of Kool and the Gang", "Loverboy", and the Allen Symphony. Tim reported that staff will be previewing the Park Board agenda process, and attempting to provide more backup materials for each of the agenda items, therefore eliminating the need for the Director's cover letter. A brief discussion was held regarding possibility of an electronic, 'paperless" agenda packet. All Board members agreed they would be able to receive and open electronic files at home. Should files become too large to email, it might be feasible to deliver a CD to the Board members home prior to the meeting. 5. UPDATE BOARD ON ANALYSIS OF USAGE AT THE DON RODENBAUGH NATATORIUM — TIM DENTLER Tim reported that 146 patrons had used the 5 am to 6 am timeslot from February 17 until February 28. He reported that the proposed survey for keeping the facility open between 9 pm and 10 pm will be left open for the next several weeks. It will be upstairs by the Fit Links equipment with an explanation that this will not decrease the hours currently offered. Tim also indicated that he would be bringing a proposal forward in a future meeting regarding the fees, hours, programs, etc of the Joe Farmer Recreation Center. 6. REVIEW AND UPDATE WORK PLAN FOR PARKS AND RECREATION BOARD — TIM DENTLER Tim discussed various options open to the Board for updating the Board Work Plan. Several suggestions were brought forward for beginning the process of updating this plan. Tim Dentler reviewed each of the goals with the Board and accepted various suggestions for the format to update this document. Following a lengthy discussion, the following Motion was brought forward. Page 3 Parks and Recreation Board Meeting March 10, 2003 MOTION: Rich Elder moved to direct staff complete initial changes to the document, forward those changes electronically to the subcommittee (Dan Stenger, Rich Elder and Ben Ferguson) who would then meet and bring forward their recommendations to the Board at their next regular scheduled meeting. Joey Herald seconded, and the Motion carried 5 for, 0 against. 7. DISCUSSION OF POSSIBLE FUNDING REQUESTS TO BE FORWARDED TO COMMUNITY DEVELOPMENT CORPORATION BOARD—TIM DENTLER Tim Dentler provided a brief background on the Community Development Corporation (CDC) Board annual call for projects. He reported that their first Town Hall Meeting is scheduled for March 17, in the Council Conference Room. As a part of that process, Tim requested Board members present their ideas for projects that might be considered by the CDC Board. Suggestions presented included: Funding of Boyd Elementary Neighborhood access to park facilities Funding of re -development of Hillside Ballfields facility Funding of Trail System Funding of Additional Soccer Field Lights at Celebration Park Funding of major event in conjunction with Allen Community Outreach Springfest Funding of rehab costs associated with "Kiddie Korral" programming proposal Funding of barrier along Jupiter Road at Jupiter Ballfields Funding of development should Molsom Farms come under the City's jurisdiction Tim reported that staff had some suggestions for projects, and would bring their list to the Board at the next meeting along with the Board's suggestions. Brian Bristow indicated that he felt it was important for as many members to attend next Monday nights meeting as possible. 8. REVIEW PROPOSED FEE INCREASE FOR DAY CAMP — TIM DENTLER Tim reported that currently the Day Camp fee is $100/participant/week. Staff has indicated that some of the costs associated with the Camp are expected to rise this year. Lisa Anderson reported that staff was requesting permission to raise the Fee to $120/participant/week to more effectively cover expenses. She also visited I I Page 4 Parks and Recreation Board Meeting March 10, 2003 with the Board regarding fees charged in Richardson, Plano and McKinney. Following a lengthy discussion regarding economic environment concerns, a 20% increase in one year, as well as other options, the following Motion was made. MOTION: Dan Stenger moved to authorize the increase in Day Camp Fees from $100/Participant/Week to $105/Participmt Week. Joey Herald seconded, and the Motion carried 6 for, 0 against. 9. ITEMS FOR BOARD MEMBERS DISCUSSION — BOARD MEMBERS No items were brought forward. 10. OTHER BUSINESS No other business was presented at this time. 11. ADJOURN There being no further business, the meeting was adjourned at 9:37 p.m. These minutes read and approved this 14ih day of April, 2003. Z�1� Ben Fergffsod, Chair Carl Clemencich, Secretary