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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2003 - 04/14 - RegularPARB MEMBERS PRESENT Ben Ferguson, Chair Joey Herald Dan Stenger Rich Elder Scott Neice, Vice -Chair Vicki Wester MEMBERS ABSENT Carl Clemencich, Jr., Secretary STAFFPRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Landscape Architect Tony Hill, Recreation Services Manager Robert Townsend, Park Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS Ken Geest, Executive Director, Allen Sports Association 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to Order at 7:35 p.m. 2. APPROVE MINUTES FROM MARCH 10, 2003 REGULAR CALLED MEETING MOTION, Joey Herald moved to approve the Minutes from March 10, 2003 Regular Called Meeting as amended. Scott Neice seconded and the Motion carried 6 for, 0 against. MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING APRIL 14, 2003 — 7:30 P.M. PARB MEMBERS PRESENT Ben Ferguson, Chair Joey Herald Dan Stenger Rich Elder Scott Neice, Vice -Chair Vicki Wester MEMBERS ABSENT Carl Clemencich, Jr., Secretary STAFFPRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Landscape Architect Tony Hill, Recreation Services Manager Robert Townsend, Park Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS Ken Geest, Executive Director, Allen Sports Association 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to Order at 7:35 p.m. 2. APPROVE MINUTES FROM MARCH 10, 2003 REGULAR CALLED MEETING MOTION, Joey Herald moved to approve the Minutes from March 10, 2003 Regular Called Meeting as amended. Scott Neice seconded and the Motion carried 6 for, 0 against. Page 2 Parks and Recreation Board Meeting April 14, 2003 3. CITIZENS COMMENTS There were no guests wishing to speak at this time. 4. STAFF UPDATES Tim Deader announced the hiring of the Department Secretary, Autumn Castleberry Also, Matt McComb will be joining us as the Park Planner reporting to BrianBristow Mr. McComb will begin work next Monday, April 21. 5. REVIEW OF RESIDENTIAL SURVEY BY RAY TURCO IN CONJUNCTION WITH THE UPDATE TO THE DEPARTMENT MASTER PLAN Brian Bristow gave a brief background on the survey, and its relationship to the Master Plan which is being updated. This survey was conducted between December 2002 and early January, 2003. Brian Bristow reviewed the tabulated �? results with the Board members, and Scott Neice requested a copy of the summary �q document be emailed to the Board. It was also suggested that the final Master Plan Update reference the survey by page numbers, item numbers, etc. It was determined that no Motion was necessary on this item, but that the fully updated Master Plan will be brought to the Board for review and approval upon completion. 6. UPDATE ON OVERVIEW OF NEW TRAIL AT "THE WOODS" Brian Bristow provided a brief background regarding the $100,000 grant received from Texas Parks and Wildlife to build a nature trail at the 76 acre tract of woodlands in the Suncreek area. Brian also provided color prints of photos taken in that area. Halff Associates was hired to design the trail, and Brian briefly reviewed the plans with the Board for overlooks, soft trails, markers, benches and entry markers. Additional funds for the project are currently identified in the trails fund approved by the Allen Community Development Corporation (CDC). Recommendations were received that the signage be the lest intrusive possible. 7. REVIEW PROPOSED RULES AND REGULATIONS REGARDING THE OPERATION OF THE TRAIN DEPOT Tim Derider presented the proposed rules and regulations along with the suggested rental fees to the Board. He indicated these rules and regulations had Page 3 Parks and Recreation Board Meeting April 14. 2003 �i been adopted for use at the Joe Farmer Recreation Center and the Rodenbaugh Natatorium. Following a brief review, the suggestion was made to change the wording in Item 1 from "will always" to "mays'. Tim reported that a standard dedication plaque will be put into place at the Allen Heritage Center (Train Depot) recognizing among others, the Leadership Allen Class who proposed this project. MOTION: Dan Stenger moved to approve the proposed Rules, Reservation Policy and establishment of fees as discussed for the rental of the Allen Heritage Center Train Depot. Scott Neice seconded and the Motion carried, 6 for, 0 against. 8. REVIEW OF COMBINED LIST OF POSSIBLE FUNDING REQUESTS TO BE FORWARDED TO COMMUNITY DEVELOPMENT CORPORATION BOARD Tim reviewed the process that the CDC Board goes through each year to look at proposed projects submitted by the community as well as City Staff. The items proposed by the Board at the last Park Board meeting were reviewed, along with the items proposed by the Parks staff members. Following a brief explanation of each project, the top five items were ranked and prioritized for submission to CDC for consideration as follows: #1 - Purchase of additional handicap bus for Senior Citizens transportation and Youth After School Program (YAP) 42- Additional lights at Celebration Park #3 - Phase II — Celebration Park and Trail Development (tied for third) #4 - Re -development of Hillside Ball Field Facility 9. PROPOSED ADDITION OF EASTER SUNDAY TO HOLIDAY HOURS OF OPERATION POLICY AT RECREATION FACILITIES A brief background was presented by Tony Hill indicating that the Easter Sunday closure of recreation facilities by other cities as well as historically being closed in Allen justified the addition of Easter Sunday to the list of holiday hours previously approved by the Board. MOTION: Scott Neice moved to add closing the Joe Farmer Recreation Center and the Don Rodenbaugh Natatorium on Easter Sunday to the list of holiday hours for these facilities. Joey Herald seconded and the Motion carried 6 for, 0 against. Page 4 Parks and Recreation Board Meeting April 14, 2003 10. ITEMS FOR BOARD MEMBERS DISCUSSION 1) Natatorium Renewal Forms not received 2) I.D. card machines not functioning well at Saturday night youth programming 3) May 10 Tournament — opportunities for Park Foundation, Park Board, Park Foundation, Parks Department to have informational tables 4) All Board members encouraged to join in kidMania efforts for fund raising as well as building 11. OTHER BUSINESS ASA Update — Ken Geest Ken reported all participation numbers up for this season and that all programs seem to be progressing well. Concession issues being addressed. Ken reported that the Kid Force Network program is having good participation levels. In addition to items posted to the Upcoming Events Section of the Agenda, members were reminded of the Veteran's Moving Wall that will be on display at the Joe Farmer Recreation Center beginning May 24. 12. ADJOURN There being no further business, the meeting was adjourned at 9.47 p.m. These minutes read and approved this 12ih day of May, 2003. Ben Ferguson, Chair Carl Clemencich, Secretary