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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2003 - 06/09 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR MEETING JUNE 9, 2003 — 7:30 P.M. PARB MEMBERS PRESENT Ben Ferguson, Chair Scott Neice, Vice -Chair Joey Herald Dan Stenger Rich Elder Vicki Wester Carl Clemencich, Jr., Secretary MEMBERS ABSENT None STAFFPRESENT Tim Deader, Director of Parks and Recreation Sue Witkowski, Senior Administrative Assistant GUESTS Shelley George, City Secretary Kevin Pierce, Resident of Allen CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to Order at 712 p.m. 2. APPROVE MINUTES FROM MAY 12, 2003 REGULAR MEETING MOTION: Carl Clemencich moved to approve the Minutes from May 12, 2003 Regular Meeting as presented. Joey Herald seconded and the Motion carried 5 for, 0 against. Page 2 Parks and Recreation Board Meeting June 9, 2003 3. CITIZENS COMMENTS There were no guests wishing to speak at this time. 4. REVIEW APPOINTMENT PROCESS FOR BOARDS AND COMMISSIONS AND COMPLETE BOARD EVALUATION FORM Shelley George, City Secretary for the City of Allen reviewed some of the changes being implemented by City Council regarding the appointment process for Board members. Term limits eliminated Current Board members up for reappointment will be interviewed Interview duties divided amongst Council members Appointment requirements increased (registered voter, one year residency requirement, knowledge within area applied for Current Board members decide criteria for future members Carl Clemencich reviewed the questions being asked by Council regarding what qualities the current members would like to see in a Board member. Carl will forward his summary to staff for distribution to Board members, and this item will be finalized at the Regular Meeting of the Parks and Recreation Board in July, 2003. 5. APPOINT REPRESENTATIVE TO THE ALLEN SENIOR CENTER PLANNING OVERSIGHT COMMITTEE Following a brief overview of this appointment and the time commitment involved, Joey Herald volunteered to serve. MOTION: Dan Stenger moved to appoint Joey Herald to the Allen Senior Center Planning Oversight Committee. Scott Neice seconded and the Motion carried, 7 for, 0 against. 6. REVIEW REVISIONS TO WORK PLAN FOR PARKS AND RECREATION BOARD Following a brief review of revisions being proposed for the plan, it was determined that this issue could be better addressed during a Workshop set for July 7, 7 p.m. at the Heritage Center. Page 3 Parks and Recreation Board Meeting June 9, 2003 MOTION: Joey Herald moved to table this item until July 7, 2003 Workshop. Scott Neice seconded, and the Motion carried 7 for, 0 against. 7. DISCUSS PROPOSED CHANGE OF PARK BOARD MEETING TIME During a brief discussion, it was determined that this item would involve the change of by-laws, and would therefore appear on the July 14, 2003 Regular Meeting Agenda of the Parks and Recreation Board. 8. ITEMS FOR BOARD MEMBERS DISCUSSION Rich — heard announcement of outside vendors being asked not to sell goods at Summer Sounds Concert Series Vicki — had example of renewal notice that went out with no phone numbers, mailing address, contact information, or facility information included. She still has not received a renewal notice for herself. Joey - No renewal notice received Carl — Survey completed regarding early/late usage of the natatorium? Dan — complimented staff on their involvement with the Moving Wall Exhibit Joey — called for staff and Board support for the Kiwanis parade to be held at 10 a.m. on the morning of July 28'" 9. OTHER BUSINESS Upcoming Events were reviewed and Board members participation was encouraged. 10. ADJOURN There being no further business, the meeting was adjourned at 8:47 p.m. These minutes read and approved this 14`h day of July, 2003. Ben Arjusolf, Chair Carl Clemencich, Secretary