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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2004 - 10/11 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR MEETING OCTOBER 11, 2004 — 7 P.M. PARB MEMBERS PRESENT Ben Ferguson, Chair Todd McIntosh Cheryl Lawson Joey Herald Vicki Wester, Secretary Mary Fritsche MEMBERS ABSENT Gary Alan Moore STAFFPRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Anthony Hill, Recreation Services Manager Robert Townsend, Park Services Manager Shawn Mosley, Marketing Coordinator Sue Witkowski, Senior Administrative Assistant GUESTS None CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to Order at 7:05 p.m. Page 2 Parks and Recreation Board Meeting October 11, 2004 1 2. CITIZENS COMMENTS Ben Ferguson called for any citizens wishing to speak to the Board on any issue other than what was currently called out on the agenda. There were no guests wishing to speak at this time. 3. INTRODUCTION OF NEWLY APPOINTED BOARD MEMBERS, EXISTING BOARD MEMBERS AND STAFF Todd McIntosh took a moment to introduce himself and give a brief background on his residency in Allen and community involvement. Each of the staff shared their history with the department and City of Allen. 4. DEPARTMENT PERSONNEL UPDATES INTRODUCTION OF SHAWN MOSLEY, MARKETING COORDINATOR Shawn introduced herself and indicated that today, October 11, was her first day of work with the City of Allen, and that she comes to us with a background including sports marketing with the Frisco Rough Riders, Orlando Magic, as well as the Big 12 Conference. 5. WORK PLAN — GOAL LA PERFORM PARK AND RECREATION BOARD ORIENTATION Tim Dentler did a bnef walk-through of the 3 -ring binders provided by staff, and the information included therein. Existing Board members were provided with updates for their notebooks at the same time. Tim reported that this Board is appointed as an advisory board, and that staff is here at any time to answer questions, take concerns or help in any way possible. ACTION ITEMS 6. ELECTION OF OFFICERS A. Chair MOTION: Joey Herald moved to nominate Ben Ferguson for the office of Chair. Vicki Wester seconded, and the Motion carried 6 for, 0 against. Page 3 Parks and Recreation Board Meeting October 11, 2004 B. Vice -Chair MOTION: Ben Ferguson moved to nominate Joey Herald for the office of Vice Chair. Cheryl Lawson seconded, and the Motion carried 6 for, 0 against. C. Secretary MOTION: Cheryl Lawson moved to nominate Vicki Wester for the office of Secretary. Joey Herald seconded, and the Motion carried 6 for, 0 against. 7. APPROVE MINUTES FROM SEPTEMBER 13, 2004 REGULAR MEETING MOTION: Joey Herald moved to accept the minutes from September 13, 2004 Regular Meeting as presented. Cheryl Lawson seconded, and the Motion carried 6 for, 0 against. 8. CONSIDER APPROVAL OF A CHARITY WALK AT CELEBRATION PARK Lori Smeby, Assistant Director of Parks and Recreation presented a brief history on this request, and provided information to the Board regarding the College Showcase Tournament scheduled for the same weekend at Celebration Park. MOTION: Joey Herald moved to approve The Stennis Foundation Charity Walk to be held at Celebration Park on Saturday, April 9, 2005. Todd McIntosh seconded and the Motion carred 6 for, 0 against. 9. APPOINT AD-HOC COMMITTEE TO STUDY POLICY ON CITIZEN DEDICATIONS IN THE CITY PARKS Brian Bristow gave a brief background to the Board on citizen requests to place memorial -type items on City land and indicated staff felt it was time to develop an official policy regarding these requests. Ben Ferguson asked if Todd McIntosh and Cheryl Lawson would be willing to serve on an ad-hoc committee to work with staff on this issue. Both agreed to serve. Page 4 Parks and Recreation Board Meeting October 11, 2004 IDISCUSSION ITEMS 10. REVIEW ANNUAL COUNCIL PRESENTATION Tim Dentler presented a Power Point review of the Annual Council Presentation. Following the review, it was suggested that the College Showcase Tournament be mentioned in the presentation. Chair, Ben Ferguson will be presenting to Council on October 28, at their Regular Meeting. 11. WORKPLAN—GOAL 6.0 Revi3ew Project List Landscape Architect, Brian Bristow reviewed the current list of projects with the Board, emphasizing that funding was or was not in place with each of the projects listed. 12. STAR CREEK DEVELOPMENT Director, Tim Dentler reviewed with the Board this development, previously known m "Blue Star Development' Tim indicated that the developer is prepared to bring the preliminary plat for the first phase to the City and that there were a couple of issues he wanted to make the Board aware of regarding the placement of hike and bike trails. Tim indicated he would be working with the developer and the Planning department to make sure the trails were placed in an appropriate manner and consistent with existing trails in the City. 13. EMERSON FARM DEVELOPMENT Director, Tim Dentler presented a basic layout of the first phase of Emerson Farm which is located West of 75, and along Bethany Drive. He again pointed out hike and bike issues that he continues to work with the developer to make sure the needs of all parties are met. Tim indicated this was a very environmental friendly development by the family who has owned the property for several generations. 14. CHASE OAKS GOLF COURSE UPDATE Tim Dentler reported that the City plans to close on the purchase of this property this coming Friday, October 15. Several questions were fielded regarding the actual operations of the facility. Page 5 Parks and Recreation Board Meeting October 11, 2004 1 15. ALLENWOOD PROPERTY UPDATE Tim reported that the City of Allen closed on the purchase of the 1.3 acre property located at 205 Keith Drive, and is currently in negotiations with the property owners of an adjacent piece of property. He indicated he would be working further with this project once closure has taken place on the golf course. 16. ITEMS FOR BOARD MEMBERS DISCUSSION Joey Herald reported that one week from Thursday, the Kiwanis would be holding a golf tournament at Chase Oaks Golf Course and encouraged anyone interested to participate. Vicki Wester asked about who Shawn Mosley would be reporting to, and if she would continue to support the Recreation Division. Todd McIntosh asked about the City's Master Plan to connect all the existing hike and bike trails as well as if there was a suggestion box in place whereby residents could place suggestions/requests. Cheryl Lawson asked about the timeline on the Bethany Lakes Playground installation. 17. OTHER BUSINESS Staff Updates Celebration Park Brian Bristow indicated the fifteen 65 -foot light poles have been placed at Celebration Park and invited the Board to visit the facility in the near future to see the progress. Allen Arts Alliance Lori Smeby indicated that this Board has begun the process of becoming a stand-alone Board and obtaining their 501.6 status. Lori indicated this board would continue to receive City of Allen staff support as they work through their Master Plan process, and that they will likely have a Board of 12 members at some point. TRAPS Conference, 2004 Staff invited all interested parties to this year's TRAPS Region 2&3 Conference to be held in Grapevine, November 19, 2004. Page 6 Parks and Recreation Board Meeting October 11, 2004 1 18. ADJOURN There being no further business, the meeting was adjourned at 9:30 p.m. These minutes read and approved this 8° day of November, 2004. 0,Z I Ph, Ben Ferguson, Chair Vicki Wester, Secretary P