HomeMy WebLinkAboutMin - Parks and Recreation Board - 2005 - 04/11 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
APRIL 11, 2005 — 7 P.M.
PARB MEMBERS PRESENT
Ben Ferguson, Chair
Joey Herald, Vice Chair
Vicki Wester, Secretary
Cheryl Lawson
Gary Alan Moore
Todd McIntosh
Mary Fritsche
MEMBERS ABSENT
None
ISTAFF PRESENT
Tim Dentler, Director of Parks and Recreation
Lori Smeby, Assistant Director of Parks and Recreation
Brian Bristow, Landscape Architect
Anthony Hill, Recreation Services Manager
Robert Townsend, Park Services Manager
Bryan Rauscher, Golf Services Manager
Sue Witkowski, Senior Administrative Assistant
GUESTS
Representative of Current Leadership Allen Class
CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to
Order at 7.10 p.m.
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Parks and Recreation Board Meeting
April 11, 2005
2. CITIZENS COMMENTS
Chair Ben Ferguson called for any residents wishing to speak to items not on the
agenda. None came forward.
3. APPROVE MINUTES FROM FEBRUARY 14, 2005 REGULAR MEETING
MOTION: Joey Herald moved to accept the minutes from March 14, 2005
Regular Meeting as presented. Todd McIntosh seconded, and the
Motion carried 7 for, 0 against.
4. REVIEW AND PRIORITIZATION OF PROPOSED ALLEN COMMUNITY
DEVELOPMENT CORPORATION PROJECTS
Tim Dentler reported that he and Brian Bristow would be jointly presenting the list
of proposed projects for the Board to review. Tim reported that the Batting
Cages/Warm-up Areas, Tennis Courts at Celebration Park, and the Heritage
Village Site Improvements were added at a public meeting held by the Allen
Community Development Corporation. These suggestions were made by guests at
that meeting.
Brian did a brief Power Point presentation offering some representations of the
projects being proposed and Tim and Brian fielded questions regarding each
project.
Following this presentation, the Board members made a couple of suggestions of
items that they would like to see added to the Proposed Project List — those were as
follows:
1) Shade Structures at Allen Station Park Ball Fields and
2) Shade Structures at Celebration Park in the Playground Area.
Each member of the Board was asked to rank the projects in order of their priority
to be recommended to the Allen Community Development Corporation at their
next meeting. The results of that ranking are as follows:
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Parks and Recreation Board Meeting
April 11. 2005
Rank
Proposed Project
Estimated Cost
1
Recirculation System Spray Ground
$
80,000.00
2
Heritage Village Site Improvements
$
137,500.00
3
Allen USA Celebration
$
60,000.00
4
Park Land Acquisition
$
200,000.00
5
Batting Cages & Warm-up Area
$
75,000.00
6
Irrigation System/ Lighting Ph. II
$
89,000.00
7
Public Open Space Improvements at Chase Oaks
$
200,000.00
8
Trail Development
$
275,000.00
9
St. Mary Bridge (Cottonwood Creek)
$
740,000.00
to
Tennis Courts @ Celebration Park
$
200,000.00
11
Country Meadows Improvements
$
90,000.00
11
Trail Maintenance Equipment
$
45,000.00
12
Disc Golf Course Development
$
10,000.00
13
Entry Feature/ Service Club Sign — Ridgemont Dr.
$
100,000.00
14
Senior Center Fitness Equipment
$
40,000.00
15
Mustang Creek Dredging Ph. II
$
140,000.00
16
Shade Structure Celebration Park Playground
$
75,000.00
17
Walters Crossing Playground Improvements
$
10,000.00
18
Shade Structure Allen Station Park Ball Fields
$
125,000.00
5.
MOTION: Gary Moore made a Motion to adopt the proposed list of projects
and to submit these projects in priority order. Todd McIntosh
seconded, and the Motion carried, 7 for, 0 against.
CHANGING DEMOGRAPHICS
Tim Dentler reported on a recent Triad Meeting (April 4, 2005) at which the City
of Allen, Allen Independent School District, Allen Chamber of Commerce and the
Allen Community Outreach entities are all represented. Tim indicated that these
Triad Meetings take place approximately every six months. Tim indicated that the
School District has been doing an in-depth study of the changing demographics in
Allen, and how those numbers impact the school system. As a result of joint
meetings with Mr. Ken Helvy, Assistant Superintendent of Schools, there will be a
joint effort headed by Ken and Tim to assess the needs of the community, and how
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Parks and Recreation Board Meeting
April 11, 2005
both entities can begin to better meet those needs in terms of programming
(intramural sports, specific after school programs, specific location programming).
Tim also indicated that members of the Parks and Recreation Board may be called
upon to serve on this committee.
6. Update on Public Art Master Plan
Cheryl Lawson made a brief presentation on the last meeting of the Public Art
Master Plan Oversight Committee. She indicated they had an opportunity to look
at the draft of the Master Plan and reported that she was very impressed with the
plan and its scope. Staff and Cheryl all agreed that the background information
collection has been extensive. Cheryl also pointed out some of the places and
processes being included in the Master Plan for Public Art.
7. ITEMS FOR BOARD MEMBERS DISCUSSION
Vicki Wester inquired if staff had put together any numbers from the collegiate
showcase tournament this past weekend.
Joey Heard asked about the progress on the bridge on Heritage.
Gary Moore complimented staff on the Arbor Day Celebration as well as the
awards received.
Mary Fritsche reported that she'd completed her review of the Parks and
Recreation Board Work Plan and forwarded her suggestions to staff for
review
Todd McIntosh asked about the possibility of including some new trees and
benches at Celebration Park specifically around the retention pond on the
southeast comer of the facility.
Ben Ferguson took the opportunity to review a few of the non -time specific goals
outlined in the Parks and Recreation Board Work Plan.
8. WORK PLAN — GOAL 5 — SCHEDULE FIELD TRIP TO VARIOUS
PARKS AND FACILITIES
Tim Derider volunteered to set aside either the morning of May 7`h or 14'h to
conduct a tour of some parks and facilities. All agreed that they could meet in the
parking lot of City Hall at 9 am on Saturday, May 7�h
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Parks and Recreation Board Meeting
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9.
STAFF UPDATES
Construction at Allen Station Park, Phase II:
Brian Bristow did a brief presentation on the construction status of Allen
Station Park, Phase II, and also reported that the contractor's date for
completion is not until June 24, and the grand opening of this facility may
be delayed until July, 2005.
Allenwood Neighborhood Park Property:
Staff reported that the City Council had approved this purchase, and that all
contracts are signed and staff anticipates the closing on this property to take
place within the next 60 days. Once closed, staff will announce Town Hall
Meetings to begin with the residents of this neighborhood.
Calendar:
Board members were encouraged to attend as many calendar events as
possible.
9. ADJOURN
There being no further business, the meeting was adjourned at 9:15p.m.
These minutes read and approved this 91h day of May, 2005.
Ben F guson, A air
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Vicki Wester, Secretary