The URL can be used to link to this page

Home My WebLink AboutMin - Parks and Recreation Board - 2005 - 09/12 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR MEETING SEPTEMBER 12, 2005 PARB MEMBERS PRESENT Ben Ferguson, Chair Joey Herald, Vice -Chair Vicki Webster, Secretary Cheryl Lawson Todd McIntosh MEMBERS ABSENT Mary Fritche Gary Alan Moore STAFFPRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Robert Townsend, Park Services Manager Bryan Rauscher, Golf Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS Alvina Johnson Allen resident and Collin County Community College student 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chau Ben Ferguson called the meeting to order at 8:37 pm and announced a quorum was present j Page 2 Parks and Recreation Board Meeting September 12, 2005 2. CITIZENS COMMENTS Following a call for guests wishing to speak to the Board about anything not on the agenda for the evening, no one came forward. ACTION ITEMS 3. APPROVE MINUTES FROM AUGUST 8, 2005 REGULAR MEETING MOTION: Joey Herald moved to approve the minutes from August 8, 2005 Regular Meeting as presented. Todd McIntosh seconded, and the motion carried 5 for, 0 against. 4. NAMING OF THE SENIOR CENTER Director of Parks and Recreation, Tim Deader provided the Board with a brief background on the process for naming facilities, as well as the process staff has been going through to collect possible names. Following a thorough discussion by the Board — the following names were reviewed and voted upon. Since there was not a clear consensus for a suggested name to recommend to City Council, it was decided that Tim would take the following suggestions to City Council during their workshop session, asking them for possible names as well. Then the list in its entirety will be brought back to the Board during the October meeting for final review and recommendation. Golden Arbors Enrichment Center — 1 The Epic Center at Allen Station Park — 2 Senior Adult Enrichment Center — 3 Adult Activity and Learning Center — 2 Adult Activity and Recreation Place Senior Life Center The Epic Senior Activity Center — 3 Allen Center for the Enrichment of Active Adults The Epic — An Enrichment Center for Active Adults 5. FEE UPDATE FOR FACILITIES 1 Tim Derider reported that during this year's City Council Budget Workshop — discussion was held regarding the revenue generating programs within the City, and direction was received to review the fee structure within the Parks Page 3 Parks and Recreation Board Meeting September 12, 2005 Department. Tim reminded the Board that in September, 2001, City Council passed a Resolution setting a range of fees that could be charged for Parks and Recreation Programs, and authorizing the Park Board to set fees within that range without returning to City Council for authorization. If the fees need to be adjusted outside of the set ranges, then the issue needs to return to City Council for action. Tim reported that he would be returning to the Park Board during their October meeting with more information regarding what cities in this area are charging for similar programs/facilities, as well as proposals made by staff for fees. Tim indicated background information would be supplied to the members well in advance of the meeting for their consideration. Tim indicated that the end goal is to increase revenues, and therefore offsetting some of the costs associated with our programs/facilities. Tim also reported that he sees the Allen Parks Foundation as a key player in future funding issues. Utilization of facilities will be looked at as well as market studies. 6. WORK PLAN — ITEM 2.0 — ANNUAL REPORT PRESENTED TO CITY COUNCIL Tim Dentler reported that it was once again time to do an annual report to City Council regarding the Park Board activities for the past year. Tim called upon the Board for items they would like to see included in that report. Items coming forward were as follows: Chase Oaks Golf Course The Edge at Allen Station Park Tim reported that action items by the Board and recorded into the minutes would be brought forward such as naming of facilities, grand openings and ground breakings. It was also suggested that the Board members have another photo taken during the October meeting that could possibly be used in the annual report presentation. 7. PRESENTATION BY BOARD MEMBER, GARY MOORE ON PLAYGROUNDS/PARKS Tim reported that Gary Moore had information he wanted to share with the Board, but due to current work schedule at FEMA, and his inability to be here this evening, Gary would be presenting at a later date. I Page 4 Parks and Recreation Board Meeting September 12, 2005 8. ITEMS FOR BOARD MEMBERS DISCUSSION Cheryl Lawson and Todd McIntosh reported on having served on the "Senior Center Advisory Appointment Subcommittee', and that they had interviewed 14 applicants. All applicants were asked the same set of four questions. Eight recommendations were made for appointments to the Advisory Board, with seven being voting members and one being an alternate. Todd McIntosh reported that some kids he had spoken to were upset over bicycles at The Edge not having the pegs covered. He also asked if these covers might be sold at The Edge. Joey Herald reported on his new baby daughter, and also inquired as to the incidents at The Edge being reported to staff. 9. OTHER BUSINESS Staff Updates: Budget Presentation — Capital Improvement Projects Tim provided the Board Members with a copy of the presentation he did at the Annual Budget Workshop regarding Capital Improvement Projects. Due to the lateness of the hour, Tim invited the Board to review the handout at their leisure, and contact him with any questions or concerns they might have. Land Update — Boyle Tract Brian Bristow made a presentation regarding the negotiations that are currently underway between the City of Allen and the developer of a piece of property adjacent to the Estieve Property which the City bought a few years ago. Brian also indicated that parkland dedication fees would be accepted on this development. A copy of that presentation is attached to these Minutes. TRAPS Regional Conference — November 4, 2005 Board members were provided a copy of the brochure regarding this year's conference in invited to participate. Staff will contact them regarding signups. 10. ADJOURN There being no further business, the meeting was adjourned at 10:15 pm. 1 Page 5 Parks and Recreation Board Meeting September 12, 2005 These minutes read and approved this 10th day of October, 2005. 6, 2:4"� �� Ben Fergus , Chai VickiWester, Secretary I I d H Attachment — Cumberland Crossing (Boyle Property) Parks and Recreation Board Minutes September 12, 2005 CAPITAL PROJECTS UPDATE CUMBERLAND CROSSING PARKS AND BEN FERGUSON - CHAIR MARY FRTTSCHE TODD McINTOSH VICKI WESTER JOEY HERALD CHERYL LAWSON GARY ALAN MOORE ;Va CITY OF ALLEN -SEPTEMBER 12, 2005 - PARKS AND RECREATION ADMINISTRATION TIM DENTLER- DIRECTOR LORI SMEBY- ASSIST. DIRECTOR SUE WITKOWSKI - SR. ADMIN. ASSIST. BRIAN BRISTOW - LANDSCAPE ARCHITECT MAR McCOMB- PARK PLANNER KELLY McGINNIS - GRANTS COORDINATOR CUMBERLAND CROSSING a.k.a.THE BOYLE PROPERTY • 164.942 ACRES • FAMILY-OWNED SINCE 1950'S • LOCATED AT RIDGEVIEW DRIVE AND EXCHANGE PARKWAY • BOUNDED BY TWIN CREEKS DRIVE ON EAST SIDE • PROPOSED DEVELOPMENT INCLUDES: 370 SINGLE FAMILY HOMES 124 TOWNHOMES 12 ACRES OF COMMERCIAL NORTH OF RIDGEVIEW 13.63 ACRE PRIVATE OPEN SPACE / PARK (HOA) TRAILS (ALONG ROWLETT CREEK, LINKING CREEK TO OPEN SPACE/PARK(HOA) 1 I I Attachment — Cumberland Crossing (Boyle Property) Parks and Recreation Board Minutes September 12, 2005 I _I Attachment - Cumberland Crossing (Boyle Property) Parks and Recreation Board Minutes September 12, 2005 FLOOD PLAIN ENHANCEMENT • ENHANCED LAND TO REMAIN "FLOODPLAIN -OPEN SPACE", NOT PARK LAND • PARK FEES WILL BE COLLECTED, REGARDLESS OF FINAL DISPOSITION OF DEVELOPER ENHANCEMENT CONTRIBUTIONS • GREENBELT TRAIL WILL BE BUILT • BASIS/CRITERIA FOR SUPPORT OF PROPOSED ENHANCEMENTS: a. CONTRIBUTES TO IMPROVEMENT OF PARK SYSTEM • EFFECTIVELY EXPANDS COMMUNITY PARK AND POTENTIAL RECREATION OPPORTUNITIES b. PROVISIONS MADE FOR ACCESS/ACCESSIBILITY • PEDESTRIAN BRIDGE AND TRAIL EXTENSION • PUBLIC PARKING ALONG SINGLE -LOADED STREET c. ATTAINMENT OF 4 CRITICAL FLOODPLAIN MANAGEMENT CRITERIA (Velocity, water surface elevation, valley storage, Impact on trees) PROPOSED FLOODPLAIN ENHANCEMENTS • 2-3 ACRE PONDAAKE • STRUCTURALMARD EDGE FOR MAINTENANCE • ONE 5 HP AERATOR DECORATIVE FOUNTAIN PER SURFACE ACRE • WELL AND SURFACE DRAINAGE WATER SUPPLEMENT (WARRANTY ON PUMP) • SINGLE -LOADED STREET WITH PARALLEL OFF-STREET PARKING • GRASSED AND IRRIGATED • INTERNAL TRAILS • TWO (2) COA-APPROVED PEDESTRIAN BRIDGES LINKING AREA TO ALLEN COMMUNITY PARK • ENHANCEMENTS WILL BE IMPLEMENTED CONCURRENTLY WITH ADJACENT DEVELOPMENT • DEVELOPER PAYS FOR DESIGN AND CONSTRUCTION LI H 1 Attachment — Cumberland Crossing (Boyle Property) Parks and Recreation Board Minutes September 12, 2005 ?�r�i�'lf0?ll