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Home My WebLink AboutMin - Parks and Recreation Board - 2005 - 10/10 - RegularMINUTES PARKSPARKS AND RECREATION BOARD REGULAR MEETING OCTOBER 10, 2005 PARB MEMBERS PRESENT Ben Ferguson, Chair Vicki Webster, Secretary Cheryl Lawson Mary Fritche Gary Alan Moore MEMBERS ABSENT Todd McIntosh Joey Herald, Vice -Chair STAFF PRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Anthony Hill, Recreation Services Manager Robert Townsend, Park Services Manager Margaret Gillette, Senior Center Supervisor Sue Witkowski, Senior Administrative Assistant GUESTS Andrew Greenleaf and Family 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the meeting to order at 7:05 pm and announced a quorum was present. Page 2 Parks and Recreation Board Meeting October 10, 2005 2. CITIZENS COMMENTS Following a call for guests wishing to speak to the Board about anything not on the agenda for the evening, no one came forward. ACTION ITEMS 3. RECOGNITION OF CITIZENS BY THE PARKS AND RECREATION BOARD One June 5, 2005, while visiting The Edge @ Allen Station Park Andrew Greenleaf found $140 in cash. He promptly turned the money into the Allen Police Department. The money has since been claimed by its rightful owner, but Andrew displayed exemplary honesty and integrity by turning this over to the Police Department. Andrew was presented with a certificate from the City of Allen, Parks Department. 4, ELECTION OF OFFICERS A. Chair MOTION: Gary Moore moved to nominate Ben Ferguson for the office of Chair. Cheryl Lawson seconded, and the Motion carried 5 for, 0 against. B. Vice -Chair MOTION: Cheryl Lawson moved to nominate Joey Herald for the office of Vice -Chair. Gary Moore moved to nominated Cheryl Lawson for the office of Vice -Chair. Mary Fritsche seconded that nomination. Cheryl Lawson was elected to the office of Vice -Chair by a vote of 3to2. C. Secretary MOTION: Mary Fritsche moved to nominate Vicki Wester for the office of Secretary Gary Moore seconded, and the Motion carried 5 for, 0 against. 5. APPROVE MINUTES FROM SEPTEMBER 12, 2005 REGULAR MEETING If Page 3 Parks and Recreation Board Meeting October 10, 2005 MOTION: Cheryl Lawson moved to approve the minutes from September 12, 2005 Regular Meeting as amended. Gary Moore seconded, and the motion carried 5 for, 0 against. 6. APPOINT MEMBERS TO THE SENIOR CENTER ADVISORY COMMITTEE Assistant Director of Parks and Recreation, Lori Smeby gave a brief background DISCUSSION ITEMS 7. WORK PLAN — ITEM 6.0 — PROJECT LIST Tim Dentler directed the Board Members to their packets, and reviewed the list of projects currently underway in the Parks Department, along with a location map delineating the location of these projects. Tim told the Board these reports are given to City Council and the Community Development Corporation Board on a regular basis, and will be included in future packets for their review WORK PLAN — ITEM 2.0 — ANNUAL REPORT TO CITY COUNCIL Tim Dentler provided the Board with a "draft" presentation of the Annual Report to City Council scheduled for presentation on October 25, 2005. Tim then invited Board members to feel free to email staff with things they would like to see that were not included in this presentation. on the process of selecting members for this committee and recommended the following for appointment: Dana Bastas Cathy McClure Jim Pendleton John Ross Marie Plinke Terry Arthur Mary Jane Hamilton Alternate: Judy Hammer MOTION: Gary Moore moved to accept the nominations as recommended. Cheryl Lawson seconded, and the Motion carried 5 for, 0 against. DISCUSSION ITEMS 7. WORK PLAN — ITEM 6.0 — PROJECT LIST Tim Dentler directed the Board Members to their packets, and reviewed the list of projects currently underway in the Parks Department, along with a location map delineating the location of these projects. Tim told the Board these reports are given to City Council and the Community Development Corporation Board on a regular basis, and will be included in future packets for their review WORK PLAN — ITEM 2.0 — ANNUAL REPORT TO CITY COUNCIL Tim Dentler provided the Board with a "draft" presentation of the Annual Report to City Council scheduled for presentation on October 25, 2005. Tim then invited Board members to feel free to email staff with things they would like to see that were not included in this presentation. Page 4 Parks and Recreation Board Meeting October 10, 2005 8. ALLENWOOD PARK UPDATE ON PROCESS Landscape Architect, Brian Bristow gave a brief presentation on the timeline being suggested for the development of Allenwood Park. (A copy of that presentation is attached to these minutes.) It was suggested that the following dates be arranged for public meetings to gather information from the residents regarding this facility- October acilityOctober 24 November 21 December 12 Proposed date to begin construction would be April 2006, with completion scheduled for December 2006. 9. FEE UPDATE FOR FACILITIES/PROGRAMS Tim provided the Board with an overview of fees currently being charged for both facilities and programs by the Parks Department. Tim informed the Board that he will take these to City Council during their workshop on October 25 for review of current fees and possible direction from Council to staff and Board members regarding new proposals for fees. Tim pointed out that there are several services currently being provided without charge that may be considered for fees. This item will return to Park Board for review in the near future. 10. PRESENTATION BY BOARD MEMBER, GARY MOORE ON PLAYGROUNDS/PARKS Gary Moore provided a brief presentation on several aspects of a park in Denton that has many attractive features, some of which might be up for consideration during staff design of future facilities. 11. ITEMS FOR BOARD MEMBERS DISCUSSION Mary Fritsche thanked Gary for taking the time to put together his presentation to share with the Board. Cheryl Lawson reported having seen the "Greenville Heights Park" sign in place. H Page 5 Parks and Recreation Board Meeting October 10, 2005 12. OTHER BUSINESS Staff Updates: Naming of the Senior Center Lori Smeby reviewed the list of names proposed at the last Parks and Recreation Board Meeting, and suggested these names move forward for consideration to the Senior Center Advisory Committee. Those Park Board suggested names are as follows: The Epic Center at Allen Station Park Senior Adult Enrichment Center Adult Activity and Learning Center The Epic Senior Activity Center The Epic — An Enrichment Center for Active Adults It was pointed out that this Advisory Committee could possibly be adding names to the list before it moves forward to City Council for final consideration. 1 TRAPS Regional Conference — November 4, 2005 Board Members were reminded that it is not too late to register. 10. ADJOURN There being no further business, the meeting was adjourned at 8:45 pm. These minutes read and approved this 7ih day of November, 2005. i..j li 1 Ben Ferguson, Chair Vicki Wester, Secretary r H Attachment — Allenwood Park Parks and Recreation Board Minutes October 10, 2005 or lin uQ.��WOOD Park PARKS AND BEN FERGUSON-CNBC MARY FRFCSCHE TODD McN SH VICKI WESTER JOEY HERALD CHERYL IAWSON GARY ALAN MOORE * +/-5ACRES • 3 TRACTS WITH TWO RESIDENCES PAR&S AND RECREATI ADMINISTRATION TUM DENTLER-DIRECTOR LORI SMERY-ASSIST. DIRECTOR SUE WITKOWSKI - SR ADMIN. ASSIST BRIAN BRISTOW - L DSCAPEARCHITECT MATT WCOMU PARK PLANNER KELLY WGINNIS-GRANTS COORDINATOR -SEPTEMBER 12,2D05- • 503/505 Keith Drive (House built In 1972) • 205 Keith Drive (House built in 1952) j911inwood park Attachment — Allenwood Park Parks and Recreation Board Minutes October 10, 2005 • PUBLIC MEETINGS: OCTOBER 24TM, NOVEMBER 21s, and DECEMBER 12m OR I9T if needed • PLANNING and DESIGN: OCTOBER'05 - MARGH'06 • ADVERTISE for CONSTRUCTION BID: MARCH 2006 • COMMENCE CONSTRUCTION: APRIL 2006 • COMPLETE CONSTRUCTION: DECEMBER 2006 N11jznwood park 1 rfliINK yowl 1