HomeMy WebLinkAboutMin - Parks and Recreation Board - 2005 - 12/12 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
DECEMBER 12, 2005
PARR MEMBERS PRESENT
Ben Ferguson, Chair
Joey Herald
Vicki Webster, Secretary
Cheryl Lawson, Vice -Chair
MEMBERS ABSENT
Mary Fritche
Todd McIntosh
Gary Alan Moore
STAFF PRESENT
Tim Dentler, Director of Parks and Recreation
Lori Smeby, Assistant Director of Parks and Recreation
Anthony Hill, Resource Development Manager
Brian Bristow, Landscape Architect
Matt McComb, Park Planner
Robert Townsend, Park Services Manager
Bryan Rauscher, Golf Services Manager
Shannon Craft, Cultural Arts/Special Events
Sue Witkowski, Senior Administrative Assistant
GUESTS
Residents of Allenwood Subdivision
John Baumgartner, City of Allen, Engineering
Jimmy Knipp, City of Allen Community Services
Ken Geest, Executive Director, Allen Sports Association
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
1 Chair Ben Ferguson called the meeting to order at 7:10 pm and announced a
quorum was present.
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Parks and Recreation Board Meeting
December 12, 2005
2. CITIZENS COMMENTS
There were no citizens wishing to speak at this time.
3. REVIEW OF NEIGHBORHOOD PARK DESIGN PLAN—ALLENWOOD
ESTATES
Matt McComb introduced the residents and Board to this piece of parkland with a
brief overview of the property and the associated history. A copy of that
presentation is attached to these minutes.
Following the presentation of two different conceptual plans, a call was made for
comments and ideas from the residents in attendance. A brief review of the
existing conditions such as structures, vegetation and drainage was presented.
Drainage improvements to the site were discussed, along with gate/fence removal
at Keith Drive, and general clean up.
Estimated costs associated with Concept "A" was placed at $536,210, and
Concept "B" was placed at $398,156. It was pointed out that these two plans
could be combined if that met the needs best.
4. RECEIVE IDEAS/COMMENTS FROM RESIDENTS REGARDING
ALLENWOOD PARK DESIGN
Glen Renfro
606 Keith Drive
Glen thanked the Board, Tim and his staff for coming on site and assessing the
drainage concerns. He is still concerned that there is no good route for
pedestrians to access the facility; likes Concept "B" — stated that overall staff, has
done a good job.
Phyllis Catton
204 Keith Drive
Asked about "dark green" on the concept plans, and was informed those were
existing plant material scheduled to be kept. The "light green" denotes new plant
material to be brought in. Tim Dentler indicated that normally a 2" (or larger)
caliper tree is the standard. Phyllis also asked about the budget for this facility.
Phyllis said she liked "Plan A" the best.
H
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Parks and Recreation Board Meeting
December 12, 2005
Jimmy Moore
202 Keith
Said staff had done an excellent job, felt it was a good investment in the
neighborhood. Said he prefers concept "A" — but that the speeders on Keith need
to be addressed with possible speed bumps. Jimmy felt the benefits of the facility
far outweigh any side effects.
Wilma Smith
198 Keith Drive
Felt most of the issues had already been covered by her neighbors, but is still
concerned about speeders around the corner on Keith. Likes plan "A", and felt it
would enhance the neighborhood and her home.
Jim Ken
406 Watson
Likes plan "K'— doesn't feel it will be over -run with children/users. Jim thanked
the City for their hard work on this issue,
Joe Fockler
209 Allenwood
Asked if a small basketball court could be included in the plan. Likes plan "A"
Pat Buckley
316 Ellis Drive
Pat likes plan "A"— in particular, likes the trees that border the west side of the
playground.
Glen Renfro asked about the depth of the proposed pond.
Pat Paxton
200 Watson
Is worried that plan "A" parking not fair to the Renfro's.
Chris Primavera
206 Watson
Likes plan "A" — wants parking lot moved, but retain large pond.
Elena Troiani
208 Watson
Wants parking lot moved more to interior of parkland.
Those not wishing to speak turned in the following comments:
Prefer "A", but smaller pond and no concrete trails, wood mulch trail.
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Parks and Recreation Board Meeting
December 12, 2005
1
Would like to see a basketball court, and sidewalks in the neighborhood.
Concept "A" favorite with Concept "B" parking — smaller pond — basketball court
would be great.
After thanking all for taking the time to attend tonight's meeting, the following
comments were received from the Board.
5. WRAP-UP COMMENTS BY BOARD REGARDING ALLENWOOD
PARK DESIGN
Joey Herald: said he agreed with many comments on plan "A", he is worried
about sidewalk around the pond — would like to see more than the minimum
standards used when looking at the safety around the water feature. Joey would
also like the consideration of speed bumps, and asked questions about the berm
height being proposed. Joey also indicated he did not like the parking lot as
designed in Concept `B"
Cheryl Lawson: likes "A", gazebos, likes parking on "A" best. Cheryl would
like to see "strategic benches" near pond and playground.
Vicki Wester: wants to see speed impediment on curve.
Ben Ferguson: likes plan "A"
6. APPROVE MINUTES FROM NOVEMBER 7, 2005 SPECIAL MEETING
AND NOVEMBER 21, 2005 SPECIAL MEETING
MOTION: Joey Herald moved to accept the minutes from November 7, 2005
Special Meeting and November 21, 2005 Special Meeting as
presented. Vicki Wester seconded, and the Motion carried 4 for, 0
against.
7. PRESENTATION BY KEN GEEST, ALLEN SPORTS ASSOCATION
Mr. Ken Geest, Executive Director of the Allen Sports Association announced the
Annual Meeting of their organization to be held December 13, 7pm at the Allen
Heritage Center. Ken also provided the Board with a copy of his presentation
(attached to these Minutes) outlining the major concepts and changes to be
announced regarding the Allen Sports Association.
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Parks and Recreation Board Meeting
December 12, 2005
I
Ben Ferguson indicated that these changes should strengthen the organization.
Tim Dentler complimented Ken Geest on all the hard work put into the proposed
reorganization.
8. EGGSTRAVAGANZA 2006 REPORT
Shannon Craft reported on a brief history of this event, along with the proposed
plans for the re -vamped event in 2006. Shannon reported that she will invite
businesses and the community into the Civic Plaza to man their individual tables
and hand out eggs to the children, rather than the traditional egg hunt.
Should inclement weather arise, the event could be moved to the "community
room" in the newly renovated Courts/Parks and Recreation Building. She
indicated his would be a non -revenue generating event.
She also indicated it would be advertised as a "come and go" event. The Board
supported the direction this event is taking.
9. ITEMS FOR BOARD MEMBERS DISCUSSION
Vicki Wester asked about membership options at the Natatorium and Joe Farmer
Recreation Center.
Cheryl Lawson: indicated there was definitely some confusion amongst staff at
both facilities regarding memberships that were available.
Joey Herald: Wished everyone a Merry Christmas.
Ben Ferguson: Wished all a Merry Christmas.
1117 1111: FOVAPIIRIPLDM�
Staff Update
Project Update
Tim referred the Board members to their agenda packet and the list
of projects/map contained therein.
Tim also indicated he was updating the existing ordinances dealing
with fees charged by the Parks Department, at this time in
preparation for forwarding to the subcommittee for their review
Page 6
Parks and Recreation Board Meeting
December 12, 2001
11. ADJOURN
There being no further business, the meeting was adjourned at 9:10 pm.
These minutes read and approved this 9ih day of January, 2006.
Ben Fergusolh, Mair Vicki Wester, Secretary
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