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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2006 - 03/13 - RegularVicki Wester, Secretary Cheryl Lawson, Vice -Chair Mary Fritche Todd McIntosh Gary Alan Moore MEMBERS ABSENT Ben Ferguson, Chair STAFF PRESENT Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Bryan Rauscher, Golf Services Manager Anthony Hill, Resource Development Manager Robert Townsend, Park Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS Marie and Glen Renfro Dr. David Bishop Keith Bruce Libby Jones Mrs. Irene Drastata 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Vice -Chair Cheryl Lawson called the meeting to order at 7,10 pm and announced a quorum was present. 1 2. CITIZENS COMMENTS MINUTES PARKS AND RECREATION BOARD REGULAR MEETING MARCH 13, 2006 PARB MEMBERS PRESENT Vicki Wester, Secretary Cheryl Lawson, Vice -Chair Mary Fritche Todd McIntosh Gary Alan Moore MEMBERS ABSENT Ben Ferguson, Chair STAFF PRESENT Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Bryan Rauscher, Golf Services Manager Anthony Hill, Resource Development Manager Robert Townsend, Park Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS Marie and Glen Renfro Dr. David Bishop Keith Bruce Libby Jones Mrs. Irene Drastata 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Vice -Chair Cheryl Lawson called the meeting to order at 7,10 pm and announced a quorum was present. 1 2. CITIZENS COMMENTS Page 2 Parks and Recreation Board Meeting March 13 2006 Vice -Chair, Cheryl Lawson invited guests wishing to speak to the Board regarding anything other than Agenda Item 3, a Public Meeting regarding Grant Applications to TxDOT, to use this opportunity. Marie Renfro, a resident of the Allenwood subdivision indicated her desire to see more playground equipment in the new park at Allenwood, and possibly basketball goals. Mrs. Drastata, a resident of the Allenwood subdivision also wanted to make sure the water feature would be safe in the proposed parkland at Allenwood. 3. PUBLIC MEETING TO PRESENT AND RECEIVE PUBLIC INPUT ON TxDOT STATEWIDE TRANSPORTAITON ENHANCEMENT PROGRAM TRAIL DESIGN AND CONSTURCTION APPLICATIONS Brian Bristow, Landscape Architect for the City of Allen briefly reviewed the opportunity for grant applications, along with the process involved. Brian pointed out that grants would not be awarded until 2008. Brian also pointed out the significant benefits to the City of Allen and the trail system should Allen receive one or both of these grant opportunities. Final applications are due to TxDOT by April 28, 2006. Projects selected for funding are eligible for reimbursement of up to 80 percent of allowable costs, which include both design and construction costs. The City will be responsible for the remaining 20 percent of project costs. Gary Moore asked about the timing of these projects should they be approved. Brian responded that construction could not begin any earlier than 2009 With no one else wishing to speak on this item, the Public Meeting was closed. 4. APPROVE MINUTES FROM FEBRUARY 13 2006 REGULAR MEETING MOTION: Gary Moore moved to accept the minutes from February 13, 2006 Regular Park Board Meeting as presented. Mary Fritsche seconded, and the motion carried 5 for, 0 against. 1 5. ADOPT MASTER PLAN FOR ALLENWOOD PARK Page 3 Parks and Recreation Board Meeting March 13 2006 Brian Bristow briefly reviewed the process for development of parkland in the Allenwood subdivision, as well as the proposed Master Plan amenities. Questions and comments from the Board were as follows: Plan calls for three foot retaining wall, and clarification was requested. Staff responded that likely 1.5-2 feet would be below the ground surface, providing a hard edge for maintenance purposes. Current plan incorporates comments received in past meetings very well. What might be included in Phase I? Staff responded that currently all the amenities proposed are within the allotted budget. But should the bidding climate change, the possibility remains that a second phase would be required. On that same note, should excess funding be in place, additional amenities could be added. Glen Renfro wanted staff to be particularly mindful of the drainage issues in this area. MOTION: Mary Fritsche moved to accept the Master Plan for Allenwood Park, Todd McIntosh seconded, and the Motion carried 5 for, 0 against. 6. COMMUNITY DEVELOPMENT CORPORATION PROJECTS Brian Bristow invited the Board to provide staff with projects they might like to see considered for next year. Brian indicated that following their input, staff will add projects they would like to see considered, and all projects would be brought back to the Board for the April meeting for discussion and ranking. The following ideas were received: Enhancement of outdoor aquatic facility Construction of new outdoor pool Shade for hockey players on the team benches at The Edge Benches along hike and bike Vail at Celebration Park in particular along the southeast pond area. Funding of Master Plan for Molsen Farm Work -Out (circuit training) stations (designed for Senior Citizens) placed along proposed hike and bike trail that will run north and east of the new Allen Senior Recreation Center. Shade structures over spectator seating at baseball fields Funding of the Hike and Bike Trail at Molsen Faun Page 4 Parks and Recreation Board Meeting March 13 2006 Funding of Hike and Bike Trail Connections across Main Street near Allen Heights Collin Square Greenbelt Staff briefly reviewed a list of Capital Improvement Projects contained in the Park Board packet. These projects are currently underway, and are already funded through the Capital Improvement Project process. Staff reminded the Board that these projects, along with suggestions by staff would be brought back to them at their next meeting for review and prioritization. 7. WORK PLAN — GOAL 4.A— REVIEW OFCIPPROGRAM The Board members were directed to their packet of information for a current list of projects, their status and a locator map for these projects. 8. SPRING FEVER Assistant Director of Parks and Recreation, Lori Smeby briefly reviewed the plans for the Spring Fever event scheduled for Saturday, April 8 in the Allen Civic Plaza. Lori reminded the Board that in December 2005, staff presented ideas regarding a reformatted spring event to replace the annual Easter egg hant. Representatives from the community will be on hand that day to pass out eggs to the children as well as oversee tables for various activities. Lod asked for anyone that would be free that day to work the event. Vicki Wester indicated she could be on hand to assist. Cheryl Lawson will forward a list of volunteers who might be available to help to Lod. 9. ITEMS FOR BOARD MEMBERS DISCUSSION A. Around the Horn — Board Members Todd McIntosh encouraged staff to consider two distinctly different areas in the upcoming dog park for different sized animals. B. Subcommittee Reports Mary Fritsche reported that she and Cheryl Lawson had met with Director of Parks and Recreation, Tim Dentler prior to the Resolution setting fees for facilities and pavilions moved to City Council. She indicated that there were a couple of items that Tim provided clarification on. Staff pointed out that Resolution #2492-2-06(R) approved by City Council on February 28, 2006 was placed in the agenda packet for Board review Page 5 Parks and Recreation Board Meeting March 13 2006 10. OTHER BUSINESS Calendar Update Board members were reminded of Arbor Day scheduled for April 1, 2006 as well as the Spring Fever event previously discussed and scheduled for April 8, 2006. 11. OTHER BUSINESS Cheryl welcomed Dr. David Bishop to the meeting, and offered him an opportunity to speak. Dr. Bishop explained that he had been appointed to Chair the Parks and Recreation Subcommittee that will be planning Allen's Capital Improvement Program/Bond Election Package. Tony Hill reported that he was enjoying his new responsibilities as the Resource Development Manager for the Parks and Recreation Department, and that the funding of Allen USA was going well. He has also been putting into place the rental process for several facilities and pavilions. 8. ADJOURN There being no further business, the meeting was adjourned at 8:15 pm. These minutes read and approved this 1 01 day of April, 2006. Ben Ferguson, Cififfir P , � tt/�t✓ Vicki Wester, Secretary