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Home My WebLink AboutMin - Parks and Recreation Board - 2006 - 04/10 - RegularPARB MEMBERS PRESENT Ben Ferguson, Chair Cheryl Lawson, Vice -Chair Vicki Wester, Secretary John Kelley Todd McIntosh Gary Alan Moore MEMBERS ABSENT Mary Fritsche STAFF PRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Landscape Architect Jeff Holt, Acting Golf Services Manager Anthony Hill, Resource Development Manager Robert Townsend, Park Services Manager Carrie Cessna, Recreation Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS None 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the meeting to order at 7:05 pm and announced a quorum was present. 2. CITIZENS COMMENTS EThere were no citizens present wishing to speak to the Board. MINUTES PARKS AND RECREATION BOARD REGULAR MEETING APRIL 10, 2006 PARB MEMBERS PRESENT Ben Ferguson, Chair Cheryl Lawson, Vice -Chair Vicki Wester, Secretary John Kelley Todd McIntosh Gary Alan Moore MEMBERS ABSENT Mary Fritsche STAFF PRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Landscape Architect Jeff Holt, Acting Golf Services Manager Anthony Hill, Resource Development Manager Robert Townsend, Park Services Manager Carrie Cessna, Recreation Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS None 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the meeting to order at 7:05 pm and announced a quorum was present. 2. CITIZENS COMMENTS EThere were no citizens present wishing to speak to the Board. Page 2 Parks and Recreation Board Meeting April 10 2006 3. INTRODUCTION OF NEWLY APPOINTED PARKS AND RECREATION BOARD MEMBER, JOHN KELLEY Tim Dentler introduced John Kelley to the Board and reported that he'd worked with John in the past with his endeavors at the City of Allen. John reported having been a resident of Allen sine 2000, and having served on the Collin County Open Space Board as well as the Keep Allen Beautiful Board. Board members were invited to introduce themselves and provide a brief background. 4. APPROVE MINUTES FROM MARCH 13 2006 REGULAR MEETING MOTION: Gary Moore moved to accept the minutes from March 13, 2006 Regular Park Board Meeting as presented. Todd Mchrtosh seconded, and the motion carried 6 for, 0 against. 5. COMMUNITY DEVELOPMENT CORPORATION PROPOSED PROJECT PRIORITIZATION Brian Bristow, Landscape Architect for the City of Allen Parks and Recreation Department reviewed the process used each year for project prioritization and presentation to the Community Development Corporation. Brian reminded the Board that the following projects were suggested during the Park Board Meeting held on March 13: 1. Enhancement of outdoor aquatic facility 2. Construction of new outdoor pool 3. Shade for hockey players on the team benches at The Edge 4. Benches along hike and bike trail at Celebration Park in particular along the southeast pond area. 5. Funding of Master Plan for Molsen Farm 6. Work -Out (circuit training) stations (designed for Senior Citizens) placed along proposed hike and bike trail that will run north and east of the new Allen Senior Recreation Center. 7 Shade structures over spectator seating at baseball fields S. Funding of the Hike and Bike Trail at Molsen Farm 9 Funding of Hike and Bike Trail Connections across Main Street near Allen Heights 10. Collin Square Greenbelt Page 3 Parks and Recreation Board Meeting April 10 2006 Additional project ideas were provided to staff thereafter for compilation into a combined list as follows: 1. WiFi Internet Access at Celebration Park and at Allen Station Park 2. Sand volleyball court in Allen Station Park or elsewhere 3. Wildflower meadow at Molsen Farm 4. Additional Allen "Historical Markers" 5. Comprehensive security camera system for major parks and facilities 6. Chase Oaks Pavilion enclosure 7 I{idMania spray ground re -surfacing 8. Train locomotive or railroad sculpture at Allen Station Park Following a brief description of each proposed project, staff suggested the removal of some due to other funding being available to accomplish those ends or being grouped into lump projects (such as trails). Staff placed additional projects as follows: 1. Allen USA Celebration 2. Trail Construction 3, Joe Farmer Recreation Center Renovations, Phase I 4. Exercise Equipment for Joe farmer Recreation Center and Don Rodenbaugh Natatorium 5. Dayspring Nature Preserve, Phase II 6. Shadow Lakes Greenbelt Park Board members were then asked to prioritize 14 of the above projects. Following this process, the following Motion was made. MOTION: Gary More moved to make a recommendation to the Allen Community Development Corporation for funding of the following projects in the priority order listed: 1. Comprehensive security camera system for major parks and facilities 2. Allen USA Celebration 3. Trail Construction 4. Shade Structures over spectator seating at baseball fields 5. Joe Farmer Recreation Center Renovations, Phase I 6. Funding of Master Plan for Molsen Farm 7 Exercise Equipment for Joe farmer Recreation Center and Don Rodenbaugh Natatorium 8. WiFi Internet Access at Celebration Park and at Allen Station Park 9 Dayspring Nature Preserve, Phase II 10. Train locomotive or railroad sculpture at Allen Station Park Page 4 Parks and Recreation Board Meeting April 10 2006 11. Additional Allen "historical markers" 12. Shadow Lakes Greenbelt 13. Shade for hockey players on the team benches at The Edge 14. Chase Oaks Pavilion Enclosure Vicki Wester seconded, and the Motion carried 6 for, 0 against. 6. REVIEW PROPOSED CIP FOR UPCOING COMMUNITY MEETING Tim reported that all the Board Members were invited to attend the Community Meeting scheduled for 7pm, Thursday April 13 at All High School. Due to technical difficulties, the Power Point presentation that staff prepared was unable to be shown, but offered to email interested Board Members. 7. WORK PLAN — GOAL 5 — SCHEDULE FIELD TRIP TO VARIOUS PARKS AND FACILITIES Staff will email the Board members soon with suggested dates for Park Tours. 8. ITEMS FOR BOARD MEMBERS DISCUSSION A. Around the Horn — Board Members Cheryl Lawson thanked Robert Townsend and his staff for the beautiful spring plantings in the parks/medians around town. Also thought the newly installed historical plaques at The Edge were very nicely done. Vicki Wester indicated she had not received notification to renew at the Don Rodenbaugh Natatorium. Gary Moore reported a very nice experience holding a family birthday party at the Natatorium, and thought it was well received by all his guests. Ben Ferguson wanted the City to consider putting a blacksmith shop in at Molsen Farm. B. Subcommittee Reports Todd McIntosh reported on having attended a Senior Advisory Committee meeting on March 27, 2006. The committee discussed proposed rules for the Allen Senior Recreation Center on smoking, drinks in the building, limits on computer time and fitness equipment time, etc. Margaret took notes during the discussion and will put together a list of proposed rules for review Page 5 Parks and Recreation Board Meeting April 10 2006 Staff reported that since the center was losing money on the dances (due to competition from surrounding cities), it was decided that after the April dance, dances will only be held quarterly and for special events. Staff also reported that due to lack of interest, the center will no longer be participating in the Meals on Wheels program as of April 21st. A volunteer appreciation lunch for Allen Senior Recreation Center volunteers is tentatively planned for April 26th. 9. OTHER BUSINESS Staff Updates Tim reported to the Board that Bryan Rauscher, Golf Services Manager had resigned and will be building and developing his own golf course in East Texas. Tim also introduced Jeff Holt to the Board, and indicated Jeff has been named the Acting Golf Services Manager. Tim also updated the Board regarding the Class Software that the Parks 1 Department is currently using, and indicated the possible update of modules to allow for on-line registration, membership renewal, etc. Tim reported that due to the upgrade, some of the processes may change. Tim also reported that staff was evaluating the marketing of departmental offerings, in particular the program guide and expenses associated with mailing to every resident of Allen during the year. Tim has asked Came Cessna, Recreation Services Manager to begin an operational audit of each facility, beginning with the newest. Tim felt this would help Came become thoroughly knowledgeable, as well as provide staff with needed insight into possible improvements. Staff will be very busy over the next 4-5 weeks with budget preparation. Arbor Day Wrap -Up Susan Campbell was acknowledged for having done a great job with this year's Arbor Day event. Susan will be traveling to Nebraska to accept an award recognizing the "City of Allen as the Best Arbor Day Program in the nation." Spring Fling Wrap -Up Staff reported 17 tables from local vendors, and 700 participants visiting the Spring Fling on Saturday, April 8. Staff is very pleased with the event Page 6 Parks and Recreation Board Meeting April 10 2006 and Tim reported Shannon Craft had done a great job in putting this event together. Calendar Update April 13 and 14 — Lunch with the Easter Bunny 10. AJOURN There being no further business, the meeting was adjourned at 9 pm. These minutes read and approved this 8ih day of May, 2006. 1 Ben Fergus n, Chair Vicki Wester, Secretary