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Home My WebLink AboutMin - Parks and Recreation Board - 2006 - 08/14 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR MEETING AUGUST 14, 2006 PARB MEMBERS PRESENT Ben Ferguson, Chair Cheryl Lawson, Vice -Chair Gary Alan Moore Vicki Wester, Secretary Todd McIntosh MEMBERS ABSENT John Kelley Mary Fritsche STAFF PRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Robert Townsend, Park Services Manager Brian Bristow, Landscape Architect Tony Hill, Resource Development Manager Jeff Holt, Golf Services Manager Carrie Cessna, Recreation Services Manager David Angeles, Joe Farmer Recreation Center Supervisor Sue Witkowski, Senior Administrative Assistant GUESTS Residents CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the meeting to order at 7:10 pm and announced a quorum was present. 2. CITIZENS COMMENTS 1 None were received. Page 2 Parks and Recreation Board Meeting August 14, 2006 3. APPROVE MINUTES FROM JULY 10, 2006 REGULAR MEETING MOTION: Gary Moore moved to accept the minutes from July 10, 2006 Regular Park Board Meeting as presented. Todd McIntosh seconded, and the motion carried 5 for, 0 against. 4. BUDGET REVIEW FOR FY2007 Tim Dentler gave an overview of the proposed Parks and Recreation Department Budget for FY2007 Highlights of the presentation (attached) included the proposed Greenbelt Maintenance Workers who would report to the Horticulture Crew under Susan Campbell's supervision. Special Revenue Fund expenses and revenues were reviewed along with the expenses at Chase Oaks Golf Club. Tim pointed out that electricity and water were the two biggest areas of expenses that the department was being hit with over what they bad projected last year Questions were raised about why the capital funding is being dropped so significantly, and Tim briefly explained the Vehicle Replacement Fund, and that this capital money is being spent on vehicles, tractors, mowers - not facilities. At this time, staff felt that the vehicles that were in place could be pushed out at least another year prior to replacement. Tim reminded the Board that he would be meeting this upcoming weekend with City Council and City Manager to formally present his proposed budget during workshop. 5. PROJECTS UPDATE A. Ford Pool Brian Bristow did an overview of the existing conditions at Ford Pool, along with the Scope of Work being included in the Request for Qualifications (RFQ) being sent to various firms. Brian's presentation is being attached to these minutes. At the end of the presentation, Brian provided a brief overview of capital projects currently being overseen in the Planning/Design, Construction, and Upcoming phases for his division. B. Heritage Park Bridge Page 3 Parks and Recreation Board Meeting August 14, 2006 Brian provided a brief background on the need for a bridge at Heritage Park, and provided a review of the location and access that would be available to the residents of this neighborhood. 6. UPDATE ON RESERVATION PROCESS Resource Development Manager, Anthony Hill gave a brief update (attached to these minutes) to the Board regarding the reservation process, funds collected year to date, and facilities available to be reserved. As anticipated, reservations at Celebration Park have been a big hit with the residents. It is anticipated that these reservations will continue to grow as marketing of the available facilities takes place. 7. CHASE OAKS RENOVATIONS UPDATE Jeff Holt, Golf Services Manager reviewed the upcoming renovations with the Board. Those renovations include: Phase 2 Erosion Control Improvements - involves stream stabilization work and other drainage improvements on Blackjack holes 7 and 8 and driving range. Driving Range Survey - the survey will provide a base of existing conditions to allow us to move forward with improvements including possible redesigning of the range which includes leveling and the addition of target greens. Cart Path Improvements - currently identifying critical areas of cart path replacement in need of repair. Pavilion Enclosure - City staff developing RFQ for renovations and enclosure of the pavilion. Hike and Bike Trail - City of Plano will be constructing a segment of trail along Chase Oaks Blvd. and along US 75 where the trail will link to the Allen trail system Jeff reported that the Allen Morning Rotary Club is now meeting at Chase Oaks each Wednesday at 7am. Chase Oaks is providing breakfast at each meeting. 7. ITEMS FOR BOARD MEMBERS DISCUSSION A. Around the Horn — Board Members Page 4 Parks and Recreation Board Meeting August 14, 2006 Gary Moore asked if any thought had been given to solar power lighting, more drought resistant landscaping material, etc Tim reported that staff was investigating several different alternatives, and the cost effectiveness of each. Gary also inquired as to when the residents could expect the next edition of the program guide from the Parks and Recreation Department. B. Subcommittee Reports Todd McIntosh provided the Board with several new program proposals from the Allen Senior Citizens staff: Ceramics Conversational Spanish Dinner/Movie Night Texas Hold'Em Class (currently 70 participants signed up) 8. OTHER BUSINESS 1 Staff Updates Carrie Cessna reported that Bruce McDonald had resigned from the Rodenbaugh Natatorium Supervisor position, and that applications are being collected to fill that vacancy Came also reported that the fitness position had been filled at the natatorium. The Youth Center Supervisor, Jackie Chase had resigned to accept a position coaching basketball in Garland Jackie has always wanted to coach, and was very excited about this opportunity Newly Hired Staff Carrie introduced David Angeles to the Board an announced he had been hired to replace Lisa Anderson as the Joe Fanner Recreation Center Supervisor. Carrie also provided the Board with a brief overview of the Iron Kids Triathlon a portion of which is being hosted in Allen for the first time. 10. ADJOURN IThere being no further business, the meeting was adjourned at 8:30pm. Page 5 Parks and Recreation Board Meeting August 14,2006 These minutes read and approved this 90 day of October, 2006. 4:=�- Ben Ferguson, Cliair I L Todd McIntosh, Secretary E P. Attachment I - Budget Briefing FY 2007 Parks and Recreation Board Minutes August 14, 2006 Greenbelt Maintenance Workers The purpose for the two Greenbelt Maintenance Workem will be to pmvbe for the maintenance and care of the City of Allen's hike and bike trails Within the greenbelt system. General Fund FY 05 G[Lvl %M 9uGpM RmmM %N v.ew..i ¢m.im mAtt.m 14 m ert�aii ia.MCEN. a...as em•�.• Km- uan..m ¢.Mmr ¢meas PMmism SFb. Un TRe,tlt S%7= mm.Ri CgYhICUYry aia. HA.9A 31m.010 G].W� Op.2n2mW UAK. N/tqm. Ullki3e P.M. E F Attachment 1 - Budget Briefing FY 2007 Parks and Recreation Board Minutes August 14, 2006 Projected Growth of Greenbelt Trail System Greenbelt Maintenance Issues Includes • Cleaning o<tlto Tref PMW up Trash Remwalsfllkgal Dumping Greenbelt Maintenance Issues Includes Tree Inhg Renx: MFallen Trees hknming Beck Blush Special Project for the Greenbelt Crew Include Establishing and Malntah g WIIEgpwerF s Co Inabng Eagle BmatPrejecla E Attachment I - Budget Briefing FY 2007 Parks and Recreation Board Minutes August 14, 2006 Special Revenue Fund (Expenses) ir{s nam irr d4 n..�e.e ww ivw asq.� Vxviml sl.wylr s+,ml.ln F.IM/r sl.lw.ir 4bseYp Egww i1.W.W {t.rl/31 ft.tES,rJ i1,1rAm PrtdrYnY f1A14 &rM K. wAr i1,eW T.>.Mn 3'N],W] alipyW i1WAr 0.pMnrihW KateAll Krt.{r rAw.rl i;WSW OwvbnxMiNl r}iMf1 Kix.WV Kfrlaw i;{W.M ft,Ba(Br K{r.W Special Revenue Fund Summary Revenues vs. Expenses rsrnw..asms.,,e.a �w E3o� — eyW new Kwi�w •��r. 1!.' lflr}w ra M OM�wrv� e Cqu�e.Bpvr Rry Pn[ Special Revenue Fund (Revenue) Chase Oaks Golf Club (Expenses) svw wsr srw � anMe.e rxw ww ew{.� Wvngnwmw Kmx.sn r,lm}]a >iws.fr Kma.v{ 1M Cpe�FpM ifA571w Gr.]B] w11,116 fw0lw 3]51.w5 w16,B10 16],W1 iPAeYmI BeMu� 3'N],W] w1.1M {13&TO i1Wp15 OwvbnxMiNl r}iMf1 Kix.WV Kfrlaw i;{W.M ft,Ba(Br K{r.W Chase Oaks Golf Club (Expenses) FYE6 RRY ryW L�Jpel pwnN! %W FYw bNPI V�m�xl Ttl6,r1 i1,ir.W{ {1.010.aw 31,11B,ttt CA�4q 6pmx i:-03Ar 3]51.w5 w16,B10 16],W1 iPAeYmI BeMu� 3'N],W] w1.1M {13&TO i1Wp15 �F�A•wA TeYI 51}Il.M1 31,W}!] ft,Ba(Br K{r.W 71 Attachment 1 - Budget Briefing FY 2007 Parks and Recreation Board Minutes August 14, 2006 Chase Oaks Golf Club (Revenue) no: fla .air .� t.ii moo, a� tt tlry Rersue, f1.ID1,Ai i1.WlAIO N.Y,An i1.6.We Wn MtiYV Pr, M1M! SO ME¢U il'RlW Pggp�Kiml 3yHMN H,MpN ff,MM ti313M! Round Comparisons ,ice •: - - `' Attachment I - Budget Briefing FY 2007 Parks and Recreation Board Minutes August 14, 2006 7 p �4ti '� � �v �' 1 �� ytr$: / v/ �� f' � ��i. ns/��" � �� ' �4ti '� � �v �' 1 �� ytr$: 7 r Attachment 2 - Capital Project Update Parks and Recreation Board Minutes August 14, 2006 I 0 Attachment 2 - Capital Project Update Parks and Recreation Board Minutes August 14, 2006 F Attachment 2 - Capital Project Update Parks and Recreation Board Minutes August 14, 2006 Work On the plate... COPHd Hnprova ftfe Gmem@ege_1 rr xp. IRamhp me.n4n Vtir�r.�tMw�M aw M�wwnen KM�r+W 4�wr w�o.r.mr�n�p xprFwpw rw o..�w�wm �rd�.rr O��R CMs3n�umx.J +a moP�sq uwc�r uau�uaie+�nmrpaul mm VmWemlkw•mlxaenrmnlTxW TMnX�MrymmnXmC�uppM. Attachment 3 - Reservations Update parks and Recreation Board Minutes August 14, 2006 i I RESERVATIONS PRESENTED BY Michelle Fickle Reservations Field Reservation P 1 ! What City of Allen Offers: ■ Field Reservations i Hw nd O�na• s w same bawd e.ua oiom:an••a a'mn• In-aW bases MwE an pw '. am. ree•nb Facility Reservations • nvmwe m.mo•n as ea ae seaaomb sannv FcraWw Han • We enwiemhglo mmloW lM l•X•Wp GWfnwme Wnolpg .Wft Ha�n Attachment 3 - Reservations Update Parks and Recreation Board Minutes August 14, 2006 Recreation Hall •Welww rzM aut Me Rec Hall fo Wkm as Me Old senior CanW WAdh g. CWrdl c Mallon meet hent on Sundays 'Mm To W uses the kdlay for spedal e The Mkn pMlhamgnle Ordashs pmctias here every Thursday Might fpp s rMehave had �l ahs. a�adnd �M Mns No� In Infra hadnty tlna Mamh of Mie year Community Room . Thin f Ity beans Miabla aaar Mach 1 `r °yi.°e'aw.mMvmgN'�w"'m,. H e pmNeolxM lbs RO CMMOw* alMwwa�e Wm m=e=P=E87=—. . and au Manor F Recreation Hall Community Room I Attachment 3 - Reservations Update Parks and Recreation Board Minutes August 14, 2006 Lakeside Clubhouse • the Lakeside Clubhouse is rented through Reservations • Many graduation and birthday parties as will as baby showers have taken place in this waterside retreat Revenue for Facilities � e asi or.e.a. •s..xai Pavilion Reservations • Before March 1, we only had 3 pavilions we rented. is As of March 1, we now rent out 1a pavilions with much success. We have had weddings, birthday parties and family reunions Attachment 3 - Reservations Update Parks and Recreation Board Minutes August 14, 2006 I � y w.im+r.•n..n...eoa,.cyau.. F Pavilion Reservation Revenue