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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2006 - 10/09 - RegularBen Ferguson, Chair Cheryl Lawson, Vice -Chair Gary Alan Moore Vicki Wester Todd McIntosh, Secretary John Kelley MEMBERS ABSENT Libby Jones STAFFPRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Robert Townsend, Park Services Manager Tony Hill, Resource Development Manager Jeff Holt, Golf Services Manager Carrie Cessna, Recreation Services Manager Kenny Walsh, Don Rodenbaugh Natatorium Supervisor Sue Witkowski, Senior Administrative Assistant GUESTS None CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the meeting to order at 7:05 pm and announced a quorum was present. 2, CITIZENS COMMENTS None were received. MINUTES PARKS AND RECREATION BOARD REGULAR MEETING OCTOBER 9, 2006 PARB MEMBERS PRESENT Ben Ferguson, Chair Cheryl Lawson, Vice -Chair Gary Alan Moore Vicki Wester Todd McIntosh, Secretary John Kelley MEMBERS ABSENT Libby Jones STAFFPRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Robert Townsend, Park Services Manager Tony Hill, Resource Development Manager Jeff Holt, Golf Services Manager Carrie Cessna, Recreation Services Manager Kenny Walsh, Don Rodenbaugh Natatorium Supervisor Sue Witkowski, Senior Administrative Assistant GUESTS None CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair Ben Ferguson called the meeting to order at 7:05 pm and announced a quorum was present. 2, CITIZENS COMMENTS None were received. Page 2 Parks and Recreation Board Meeting October 9, 2006 3. ELECTION OF OFFICERS A. Chair MOTION: Gary Moore moved to nominate Ben Ferguson for the office of Chair. John Kelley seconded, and the Motion carried 4 for, 0 against. B. Vice -Chair MOTION: Gary Moore moved to nominate Cheryl Lawson for the office of Vice -Chair. John Kelley seconded, and the Motion carried 4 for, 0 against. C. Secretary MOTION: Cheryl Lawson moved to nominate Todd McIntosh for the office of Secretary Gary Moore seconded, and the Motion carried 5 for, 0 against. 1 4. APPROVE MINUTES FROM AUGUST 14, 2006 REGULAR MEETING MOTION: Cheryl Lawson moved to accept the minutes from August 14, 2006 Regular Park Board Meeting as presented. Todd McIntosh seconded, and the motion carried 6 for, 0 against. ALLEN SENIOR RECREATION CENTER UPDATE Director, Tim Dentler provided a brief history on the Allen Senior Organization, who was responsible for the programming and format of the Senior Citizens for many years and who spearheaded the initiative for a new Senior Center. Tim explained that with the move to the current facility and the implementation of the Senior Advisory Committee, the role of the Allen Senior Organization has come into question. Tim has been meeting with representatives from this organization, and one of the ideas to come from those meetings was to charge the group with creating a history of the organization, acknowledging everyone involved for their years of service and efforts to benefit Senior Citizens in Allen. Tim reported that memberships have risen to over 1,000 at the Allen Senior Recreation Center, with a daily average attendance of 148. Tim reported a small contingency of the original Allen Senior Organization that is resisting the Page 3 Parks and Recreation Board Meeting October 9, 2006 changes, but most feel it will benefit the organization as a whole to have the City totally responsible for programming and management of the new facility, while recognizing the efforts of the original Senior Organization. Todd McIntosh reported that the Senior Advisory Committee is a nice cross- section representing Seniors attending the facility - the ages of those Committee members range from 55 -mid -80's. Ben reappointed Cheryl Lawson and Todd McIntosh to represent the Parks and Recreation Board on the Senior Advisory Committee. Todd reminded the Board that this Committee meets the 4th Monday at 5pm in the Senior Recreation Center. 6. WINDRIDGE NEIGHBORHOOD PARK Brian Bristow, Landscape Architect for the Parks and Recreation Department gave a brief background and reported that in the fall of 2000, staff identified recreationally underserved neighborhoods, my means of touring the City with 1 available master plan mapping. Several areas of the City were identified as those having no park for the leisure needs of the surrounding area. The study was presented to the Allen Parks and Recreation Board on December 2, 2000. One of the identified areas is that which is bounded by Greenville Avenue, Bethany Drive, Jupiter Road and Chaparral Drive and includes the Windridge neighborhood. Brian explained that in early 2006, the residence at 1015 Cambridge Drive burned and the lot was razed and left vacant. The vacant lot was purchased by the Meza family. Staff identified the vacant lot as an opportunity to provide a small "pocket" park in the area. The Meza's agreed to sell the lot after finding another suitable lot to build on in Plano. Staff had the lot appraised and made an offer of $35,000 based on the appraised value. Brian reported that this item will be on the Agenda for City Council approval on October 10, 2006. Brian also pointed out that the funding for this purchase is identified and available in the park dedication fees collected in the southeast quadrant of the City These funds are used solely for the purchase and development of neighborhood park facilities in the quadrant of the City in which they are collected. As a side note, it was reported that staff has been pursing property at 543 Hanover, and expect to put that item on the City Council Agenda on October 24, 2006 for consideration. The addition of this lot would almost double the size of the proposed parkland to 42 acres total. 11 J Page 4 Parks and Recreation Board Meeting October 9, 2006 John Kelley inquired about proposed parking needs at this facility, as well as the size of the lot. 7. ALLEN USA UPDATE Tony Hill, Resource Development Manager for the Parks and Recreation Department reported on Allen USA 2007 plans and ideas being proposed for this event. Some of the considerations might be to offer a softball game/tournament, volleyball games, pick-up basketball, battle of the bands, kid zone, activity zone, sponsor tents, etc. Tony reported that the person who has worked with us for the last couple of years in obtaining entertainment will again be working with staff for this year's bands. Tony also told the Board this year's event would take place on June 30. Cheryl Lawson indicated she would like to see more involvement on the part of the Parks and Recreation Board. 8. PROJECT UPDATES Brian Bristow reviewed the current list of CDC Projects and gave a brief update on these projects. 7. ITEMS FOR BOARD MEMBERS DISCUSSION A. Around the Horn — Board Members Cheryl Lawson inquired as to the "Civic Monument Sign", and it's exact location. Cheryl also asked if anything could be done about the "City of Allen" signed located in the median of McDermott and HWY75. She reported dead shrubs at this location and inquired about the possibility of doing something more dramatic for signage. Cheryl also reported a tree down at the retention pond (Angel Parkway and Rock Ridge Road). Gary Moore inquired as to how many awards the Department had submitted for TRAPS consideration this year. Gary also requested an update on The Edge @ Allen Station Park be placed on the November agenda. John Kelly had questions regarding the continuing drought issues, and if the sports fields were a concern for City of Allen staff. Page 5 Parks and Recreation Board Meeting October 9, 2006 Todd McIntosh asked about progress on the CDC Project List of those "on hold pending announcement of Stage 4" Also, Todd indicated his homeowners association was currently seeking request for proposals for landscaping at various entries into their subdivision and asked if City Staff would be willing to meet with representatives to assist in that process. Ben Ferguson reported that Libby Jones had recently been appointed to this Board, and is planning on joining us for the November meeting. Ben also reported having attended the Fairview Park Board meeting, and asked for input from the Board regarding the possibility of holding a joint meeting with neighboring city Park Boards. B. Subcommittee Reports No reports were received. 8. OTHER BUSINESS 1 Staff Updates Lori Smeby introduced Kenny Walsh, newly hired Supervisor for the Don Rodenbaugh Natatorium. Lori reported that Kenny comes to the City of Allen after four years with the City of Dallas, and twelve years with the YMCA of Houston. Kenny reported a strong aquatic background, and looks forward to working in the City of Allen. Iron Kids Review/Update Carrie reported having had 199 participants in the August event, and that Allen was only one of a few cities throughout the United States selected for hosting. Came indicated that they are very interested in returning to Allen in 2007 TRAPS Regional The Bond Members were directed to their packet for a copy of the registration form, along with some information about what to expect this yew. Staff will be registering any who are interested in attending. 10. ADJOURN There being no further business, the meeting was adjourned at 9pm. I Page 6 Parks and Recreation Board Meeting October 9, 2006 LJ These minutes read and approved this 13" day of November. 2006. Ben Ferguson, Chair C 111 3 eX,l'�J�4 Todd McIntosh, Secretary Attachment 1 - Windridge Park and Recreation Bond Minutes October 9, 2006 n H CAPITAL PROJECTS UPDATE UNDERSERVED NEIGHBORHOOD NO. 5 WIDddEge PARKS AND [BBS5.ANQ RECRFdnON BOARD RLCREATM n roN ¢xixinw CITY OF ALLEN .x-Nx¢- FF -OROBER 1. 2006- xBUN 1— (ILLI TV UNDERSERVED NEIGHBORHOOD NUMBERS • W iMndge Area boundetl by Greenville Avenue. Bethany Drive, Jupiter Road and Chaparral Drive - Identified as a reoreahonalty underserved neighborhood, based! on APARD Master Plan and Staff tour of the City on Saturday. December 2^x, 2000, and rellodad to the Allen Parks anal Recreation Board on December 11, 2000 Attachment l- Windridge Park and Recreation Board Minutes October 9, 2006 j P Attachment I - Windridge Park and Recreation Board Minutes October 9, 2006 L'. C UNDERSERVED NEIGHBORHOOD NUMBER 5 • Enhance parameter buffer (new common readenbal fencing, berms and evergreen landscaping, ornamental gated secenty fence at street homage) Design Ideas 1 Small playgmmM for children ages 2-12, small picnic gazebo 2 Passive seallng amus), moderate-sized gazebo 3 Seabng, landscagng, berms 4 Mar