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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2007 - 09/10 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR MEETING SEPTEMBER 10, 2007 PARB MEMBERS PRESENT Ben Ferguson, Chair Cheryl Lawson, Vice -Chair Gary Alan Moore Todd McIntosh, Secretary MEMBERS ABSENT Libby Jones Vicki Wester John Kelley ISTAFF PRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Senior Landscape Architect Anthony Hill, Resource Development Manager Carrie Cessna, Recreation Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS None CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair, Ben Ferguson called the meeting to order at 7 pm and announced a quorum was present. 2. CITIZENS COMMENTS No comments were received. Page 2 Parks and Recreation Board Meeting September 10, 2007 3. APPROVE MINUTES FROM AUGUST 13, 2007 REGULAR MEETING MOTION: Cheryl Lawson moved to accept the minutes from August 13, 2007 Regular Park Board Meeting as prepared and presented. Todd McIntosh seconded, and the Motion carried 4 for, 0 against. 4. DOG PARK UPDATE Director, Tim Dentler provided the Board with a brief background on the property located a the corner of Park Place and Jupiter, previously dedicated to the City of Allen by the developer and considered for development of a Dog Park. Tim also informed the Board of an ongoing working relationship with Allen Independent School District (AISD) regarding the possible joint use of facilities. Tim feels that through this joint use of facilities agreement being proposed, both entities would have the ability to gain access to each others facilities. Tim discussed several scenarios, which might or might not involve the City providing a margin of upgrade to AISD property/facilities. One item discussed would be the possibility of turning the property at Pak Place and Jupiter into an "open space" practice area. With the ability to gain access to other facilities, some of the activity currently taking place at Jupiter Field might be moved, freeing up that facility for consideration as a Dog Park. Tim reinforced that this was just in the planning stages, and he will continue to meet with the AISD officials to work through an equitable agreement for both entities. 5. FACILTIY AGREEMENT - TWIN CREEKS PARK AT SHALLOWATER Brian Bristow, Senior Landscape Architect for the Parks and Recreation Department reported on an eleven acre park located within the Twin Creeks Subdivision that the City has agreed to allow the developer to design and build. The City of Allen has agreed to reimburse the developer over the next few yews for the monies spent. Brian reported that this meets the needs of both parties nicely since the developer will have a more attractive area in which to market his homes, and the residents won't have to wait for 5-6 years for funding to develop their neighborhood park. Brian reported that in the past, these same types of agreements have proved beneficial to the City and the residents of Allen. This particular property is located at Shallowater Drive near Rowlett Creek. Trail construction has already begun. In addition to the funds being expended by the developer, the City is allocating additional funds from the parkland dedication fees to add more amenities to this site. Page 3 Parks and Recreation Board Meeting September 10, 2007 6. TRAIL PLAN UPDATE Brian Bristow did a pictorial Power Point presentation regarding hail development in the City of Allen. Brian's main focus was on the trails newly completed and segments of hike and bike trails mainly in newly developed subdivisions. Brian also reviewed areas where trails are being laid out, even though the subdivision has not yet developed. CITIZENS SURVEY/MASTER PLAN PROCESS Director, Tim Dentler provided the Board with a draft copy of the proposed Table of Contents as it pertains to the Parks. Recreation and Open Space Master Plan 2007- 2012. Tim invited the Boards comments/suggestions to be emailed to him regarding this draft. Tim also provided the Board members with a draft copy of the "Parks and Recreation Master Plan Citizen Survey 2007" Tim has developed this survey using the online company "Zoomerang" Tim also invited the Board members to review the proposed survey, and email their thoughts, comments, etc to him. Tim reported that the Board could expect involvement in this document development, and that he will be emailing sections of the plan as they are developed for Board review. Tim also reported that the adoption process will involve the Planning and Zoning Commission as well as the Allen City Council. R. MAIN STREET LANDSCAPING Tim Dentler reported that David Baldwin, Landscape Architect had been hired to prepare samples of a water -wise landscaping demonstration area on Main Street between Allen Heights Drive and Angel Parkway This area will include a drip -line irrigation (no exposed irrigation heads), native plaut material, decorative stones and brick -type pavers. Tim provided the Board an opportunity to review the initial drawings submitted by David Baldwin's firm. A plant list will be available in the new future of suggested materials to be used. 9. QUARTERLY REPORTS A. TONY HILL, RESOURCE DEVELOPMENT MANAGER Tony Hill provided a brief update on the Resource Development Division which includes all facility reservations as well as special events. Tony reported that Page 4 Parks and Recreation Board Meeting September 10, 2007 the rainy spring weather had an impact on special events, as well as the athletic facilities normally rented. B. CARRIE CESSNA, RECREATION SERVICES MANAGER Carrie Cessna presented a review of the Recreation Division for this quarter, outlining revenues, memberships and customers served. A copy of that presentation is attached to these minutes. 10. ITEMS FOR BOARD MEMBERS DISCUSSION A. Around the Horn - Board Members Todd McIntosh verified the increase in acreage of Jupiter Park over the land located at Park Place and Jupiter, as well as the possibility of additional benches being added to Celebration Park. Cheryl Lawson reported having been to Allenwood Park and how nice that facility is turning out. She also inquired as to the status of tennis courts being added to Celebration Park. Gary Moore reported having read about a plastic product that emulates the look and characteristics of wood being used in parks in other cities. Gary also inquired as to the developers charging the City interest or points when fronting the design and development of parks. Gary also inquired as to what plans were being made to showcase the great facilities we have in Allen - to residents but also outside parties as well. Ben Ferguson asked about the possibility of using billboards year-round to advertise Allen. Also said the "point of entry" State Highway Department facilities would be a great place to market brochures on Allen. Ben also commented on the nice facility being developed at Allenwood Park. B. Subcommittee Reports Todd McIntosh reported on a Senior Pageant being planned through the Allen Senior Recreation Center for September 2008. Todd said the staff and participants at the Senior Recreation Center were very excited about this event. Todd indicated the candidates would compete locally, and then move to other brackets of competition State-wide, etc. I I Page 5 Parks and Recreation Board Meeting September 10, 2007 11. OTHER BUSINESS Staff Updates Tim informed the Board that Brian Bristow's Division is in the process of hiring a Park Inspector. Tim also asked the Board to mark September 29 on their calendars as a possible grand opening of Spring Meadow Park - likely to be held at I 1 am. Lori Smeby provided the Board members with information on the upcoming TRAPS regional conference - November 2, 2007 - Plano. 12. ADJOURN There being no further business, the meeting was adjourned at 9 pm. These minutes read and approved this the 8th day of October, 2007 Ben Ferguson, Chair Todd McIntosh, Secretary I A I Attachment 1 Parks and Recreation Board Minutes September 10, 2007 TRW FY 2007 — 3rd Quarter Recreation Services Drv'son Sux Higg6g6ts anSllpc=ng rEurnts 2007 Daily Pool Admissions 41,818 participantsl ow�.mrm •rob voo' Summer at the Natatorium Averaging over 600 swimmers daily' 2007 Learn to Swim Summer Program 1,807 participantsl xw ORy 63 t •A .�+x xw I A I Attachment 1 Parks and Recreation Board Minutes September 10, 2007 Summer 2007 Aguatic Attendance June 01 —Aug 31 W Hat allau Pali, PROGRAM TOTAL o•w Pump It Vp n tha nmerlwn AvLne Cen<er Tour 1.8m.r eM. Pom e,Ma •SalmT. assass.n.m. 8^'lm roto 19.01 JFRC Camp Activities WeSWITemes Game Slha Mania,$Plba Splash w re Nvmaa Blmt St..Man Ne Past. Camp Suvrvw Amemmn Camp lWl Team Calan & Team Names Gamey Kahball, Dodge Ball. CepWre Ne Flag Ams A r�ryy Lanyards Send An Sun CatUen Camp Star S Play Daze Sethmw v'm a Sae appNWoaauaa cnu. 4 Field Trips o Bowlmy > SLahng N¢kel hlanla W Hat allau Pali, o Medal Tlmes Pump It Vp Celebration Ration nmerlwn AvLne Cen<er Tour Withal 2 Attachment 1 Parks and Recreation Board Minutes September 10, 2007 Camp Star & Play Daze P�Mflpetlon py Yw. N 500 WO •ZgiS ■300fi ■340] J Youth Center Summer Camps/Programs NOMxg O .ft IMg dk on Me EO l zz rpm s�mmN�mm: na imm 1e u°s...m,u,°w1&2 t'." � i @w"l 1 az I Summer Concessions sm,mo fu,mo sm,mo fm,mo sumo rm sm,mo �vmf.m H4m0 s+o,mo umo 1 J I Attachment 1 Parks and Recreation Board Minutes September 10, 2007 Dog Days at Ford Pool September 8a, 2007 737 dogs in attendance1 1 1 Competitions —Fastest Swimmer —Retrieval —Long Jump —Best Dive Iron Kids Triathlon at Oo Roseneeui,Nmirwi segamher re, zom Allen, T% Is one of only six host their across the nation Over 200 participants ages 7.14 KIits come from Texas, Oklahoma, Louisiana, Arkansas, Tennessee and mien Mexico]