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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2008 - 01/14 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR MEETING JANUARY 14, 2005 PARR MEMBERS PRESENT Ben Ferguson, Chair Cheryl Lawson, Vice -Chair Todd McIntosh, Secretary Libby Jones Gary Alan Moore Tricia Losavio John Kelley MEMBERS ABSENT None STAFF PRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Assistant Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Tony Hill, Resource Development Manager Carrie Cessna, Recreation Services Manager Dave Angeles, Joe Farmer Recreation Center Supervisor Kenny Walsh, Natatorium Supervisor Julie Owen, Youth Program Supervisor Sue Witkowski, Senior Administrative Assistant GUESTS Leadership Allen Representative CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair, Ben Ferguson called the meeting to order at 7 pm and announced a quorum was present. Page 2 Parks and Recreation Board Meeting January 14, 2008 LA 2. CITIZENS COMMENTS No comments were received. 3. APPROVE MINUTES FROM NOVEMBER 12, 2007 REGULAR MEETING MOTION: Cheryl Lawson moved to accept the minutes from November 12, 2007 Regular Park Board Meeting as prepared and presented. Libby Jones seconded, and the Motion carried 7 for, 0 against. 4. REVIEW AND RECOMMENDATION OF INTER -LOCAL AGREEMENT WITH ALLEN INDEPENENT SCHOOL DISTRICT Tim Dentler, Director of Parks and Recreation reported that this agreement had been prepared for City Council approval at their January 22, 2008 meeting. Due to some anticipated changes in the agreement, this item has been postponed until later this year. Some of the changes that are anticipated involve the actual scheduling of facility usage. There will likely be an additional agreement in the future that may provide for City of Allen funding of facility upgrades belonging to Allen Independent School District in exchange for co -usage of those facilities. Tim called for questions from the Board regarding this agreement, and none were received. 5. REPORT ON UV SYSTEM FOR THE DON RODENBAUGH NATATORIUM Brian Bristow, Assistant Director of Parks and Recreation reported the approval by City Council to move forward with the purchase and installation of an ultraviolet light disinfection system at the Don Rodenbaugh Natatorium. Brian reported that the Allen Community Development Corporation had approved funding of $60,000 which after bidding, only allowed for two systems, rather than the three that had been proposed. The competition pool and the leisure pool will have this system installed during the week of February 25 - March 2. This system will allow for much less usage of the chlorine and other chemicals currently being used in these two areas of the facility The spa/hot tub will continue to use the current program of chlorine and other chemicals. Brian reported considerable damage that has been done to the facility due to airborne chemicals arising from usage of chlorine. It is the hope of staff that the eye/skin irritants for users as well as excessive damage to the facility will be greatly diminished. Brian also reported that each of the Parks facilities will be closing for one week of the year to allow for deep cleaning, painting, etc. The Natatorium is scheduled to close the week of February 25 - March 2. The Joe Farmer Recreation Center will be closed the week of January 21-27 Page 3 Parks and Recreation Board Meeting January 14, 2005 6. QUARTERLY REPORTS Tony Hill, Resource Development Manager Carrie Cessna, Recreation Services Manager Tony Hill reported having a successful quarter with the revenues collected from facility rentals. Also, Tony reported that interviews were currently underway (Monday and Wednesday of this week) for the Special Activities Coordinator position left vacant by Shannon Craft. Tony reviewed the upcoming schedule of events for his staff, those being the Bunny Hop, Summer Sound Series, Allen USA and the Missoula Theatre Program. Attached to these minutes, please find the presentation Carrie and her staff gave to the Board regarding this past quarter in the Recreation Services Division. Dave Angeles, Kenny Walsh and Julie Owen all took part in the presentation this evening regarding their particular facilities/efforts over the past quarter. 7. ITEMS FOR BOARD MEMBERS DISCUSSION A. Around the Horn - Board Members Libby Jones indicated that Arbor Day was approaching, and she could find no information about this year's activities, etc. John Kelley reported his pleasure with the programs being offered at the Recreation Center in particular for special needs customers. Gary Moore asked about the anticipated date for public usage of Molsen Farm, as well as inquired about the City's efforts to achieve national/regional recognition through awards. Todd McIntosh asked about the median efforts along McDermott with the cement rehabilitation currently going on. Todd also asked about the progress of the median landscaping project on east Main between Allen Heights and Angel Parkway Cheryl Lawson indicated she would enjoy a "park tour" at one of the upcoming spring Park Board Meetings. Ben Ferguson asked if trout had been stocked in Bethany Lakes Park this year, and when he could look for the Fishing Derby to take place. B. Subcommittee Reports No reports were submitted. I I Page 4 Parks and Recreation Board Meeting January 14, 2008 8. OTHER BUSINESS Staff Updates Carrie informed the board that background checks (criminal) were currently being performed by the City of Allen Human Resource Department for all volunteers working at the recreation facilities. Carrie reported that this would be the last week for Julie Owen as she has accepted a new position outside the City - Carrie and the Board thanked her for a job well done. Lori reported The Silver Sneakers program negotiations have been completed and plans are underway to kick this program off on February 1. It was also announced that if all goes as planned, the "On Line Registration' capabilities will be in place for September 2008 registration. Calendar of Upcoming Events All Board Members were encouraged to attend as many of the upcoming events as possible. 9. ADJOURN There being no further business, the meeting was adjourned at 8:25 pm. These minutes read and approved this the 11th day of February, 2008. 'Ben Ferguson, rair Todd McIntosh, Secretary I Attachment 1 Parks and Recreation Board Minutes January 14, 2008 Quarterly Report — January 14, 2008 Reueat,on Services Division Equipment Selection & Planning Planning 8 Research Started in February 2007 • Revievretl Member Suggestions • contacted Multiple Vendors • Equipment(ootpnnt consitleretions • ElQonenW • User fnendly Install week DRN cicaeE 1217-1321 DRN cloeetl 1326 -1330 Nautilus equipment was still effective, but becoming outdated. Range of motions were limited. Don Rodenbaugh Natatorium & Joe Farmer Rec. Center M New Fitness Equipment DRN Original equipment was in use from 2001 - 2007 Free weight equipment had unnecessary resistance causing weights to feel heavier Attachment 1 Parks and Recreation Board Minutes January 14, 2008 New Equipment includes Precor C956 Treadmills Cybex Arc Trainers Cybex Recumbent and upright bikes Life Fitness Free Weight Equipment Fitlinxx System and Software Upgrade Cybex Arc Trainers Named "Best Product of the Year" by Fitness Magazine two years in a row C Free Weight Equipment 0 Cybex Strength Equipment No Precor 956 Treadmills Newest innovation in Low -Impact Treadmills Fitlinxx System Upgrade Currently over 900 members use Frthmx Wireless connections on all Cardio Equipment 0 A Attachment 1 Parks and Recreation Board Minutes January 14, 2008 What is Fitlinxx? Computerized system that attaches directly W the equipment CoaUes individuals through their yyorkout for tetter form, safety and wngdenm Easy to read touch soeen display Coaches mdmiduals on speed, Corm and heart We Trade every, rap, set antl also of the ikout mesion JFRC Install Week Life Fitness Strenath Equipment m. JFRC - Old Fitness Eauioment • Onginal equipment I - purchaseddnstalled in 2001 3 • Nautilas Strength ; • Precor Cando, (7) • Steel Dumbbells and Plates JFRC New Equipment Life Fitness Strength Equipment Cyb • ron G Cardio Equipment (8) KI • Iron Grip Free Weights and Benches • Cardio Theater Audio to System is Cybex Cardio Machines Attachment 1 Parks and Recreation Board Minutes January 14, 2008 Iron Grip Weights and Benches E What Members Are Saving "Love the new free weight rooml I can get as good a workout here as anywhere else - for % the prcet" "Arc Trainers are great I'm feeling muscles I never even knew I had." Budget rAyn nnounon $277,M .1rRc Faovmam cost S3a,062 Total - ca,mo 233 M - Shnglh $X 378 - ceNq Iso., H,]90 oRR EC ent cane =.1 $9903] - 1%]35 Sossr $` - 240361 F - n1ma $ea o„ Mix saga, Cardio Theater Audio System What Members Are Saving • "The new cardio machines are a lot smoother and quieter. Members appreciate a more effective and peaceful workout."- Staff "The new machines have a much greater range of motion. This gives us more options when working out. Thanks to the friendly staff -1 never feel intimidated!" Membership Impact Since New Equipment Arrived DRN JFRC • 122 New • 248 New Members Members • 103 Renewals • 176 Renewals • Retention rate • Retention rate 96.8% 95.8% Attachment 1 Parks and Recreation Board Minutes January 14, 2008 Key Contributors • JFRC & DRN Members • Lyndsey Cecka, JFRC Fitness Coordinator • Matt Nix, DRN Fitness Coordinator • Kelly McGinnis, PARD Grants Coordinator • Ann Maas & Herb Miller, COA Purchasing Background May of 2007 JFRC partnered with the ARC of Dallas JFRC st i with one .duh day progmm The ARC has also even offenng having Gasses for parents through JFRC Stag Mends Inclusion Training Conference Heated! by ARC of Texas Future Opportunities JFRC is meeting with the ARC to include youth programming for Summer 2008 JFRC is working with parents of autistic children to programs actwdies that will meet their needs DRN is pursuing a learn W swim class for individuals with special needs I Programming for Persons with Disabilities and Inclusion Programming Parks Board January 14, 2008 Current Classes Fun & Friends Mens Monday, Wednesday and Friday from 104pm class Incorporates life skills training what recreation, rdness and fun activities Crafts, gym ame, math and reading skill Improvement Chase Oaks Gulf Course — Dances; for Individuals with Duablliges Ii I Attachment 1 Parks and Recreation Board Minutes January 14, 2008 W-MTS.MAE-1611] WINMIN —win for Also and win for the community Raised $10,305 for AISD (2061 students) 613 participants signed up through Marion Elementary alone (wmner of the elementary schoolchallenge) Other Recipient of Wal-Mart $1 000 grant for commundy event Rudolph Run r07 Raising the bar _2,798 runners '07 2,008 runners_106 _1,673 runners 105