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Home My WebLink AboutMin - Parks and Recreation Board - 2009 - 02/09 - RegularMinutes Parks and Recreation Board Regular Meeting February 9, 2009 MEMBERS PRESENT Todd McIntosh, Chair Tony Airhart Libby Jones Tricia Losavio Jo Long Bob Burgess Ron Alexander MEMBERS ABSENT none k`YI/:11y91at10MWit Tim Dentler, Director of Parks and Recreation Brian Bristow, Assistant Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Jeff Holt, Golf Services Manager Anthony Hill, Resource Development Manager Robert Townsend, Park Services Manager Carrie Cessna, Recreation Services Manager Matt McComb, Landscape Architect Curry Santiago, Administrative Assistant Keith Marchand, Reservations / Administrative Assistant GUESTS Jason Shepard, Keep Allen Beautiful Board Member Bev Pruitt, Keep Allen Beautiful Board Member Michelle Boren, Allen Resident Wesley Boren, Allen Resident Lars Erickson, Leadership Allen 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair McIntosh called the meeting to order at 7:00 p.m. and announced a quorum was present. ACTION ITEMS 2. APPROVE MINUTES FROM NOVEMBER 10, 2008 REGULAR MEETING Motion: Upon a motion by Board member Losavio and a second by Board member Jones, the PARB voted seven (7) for and none (0) against to approve the Minutes from November 11, 2008 Regular Meeting as prepared and presented with the correction of one of the guests time present at the meeting. The motion carried. 3. REVIEW INFORMATION ON BLUE SKY INDOOR SOCCER CENTER AND APPROVE A CONCEPT PLAN Mr. Dentler introduced Keith Marchand and Cory Santiago to the Board and proceeded to introduce The Blue Sky project, a 9'/2 acre multi Sport facility. At the last City Council Meeting it was approved that the City would control the appearance of the facility. City Council also determined that it was not Parkland but for Commercial development and if this project was not approved there was the possibility of the land being sold to a private commercial developer. Mr. Dentler then proceeded to show the concept plans, where he went into details and the differences between concepts, he also reported that the negotiations have been in place for 1 '/2 years now. The timeline for the plans completion was discussed in depth as well as the extenuating circumstances such as the completion of the Water tower renovations must be finished before any of the outdoor renovations will be made. Blue Sky will also be housing ASA out of the building according to the agreement. Two weeks ago the ground lease was approved by the City Council. It has been determined that Blue Sky will be responsible for building the main building, vehicular parking, outdoor field, and the landscaping while the City will be responsible for the park amenities. It was discussed that the impact on the surrounding neighborhoods were considered when making the plans. It has still not been determined if a pavilion or public art display would be utilized in the park. The timeframe for the Water Tower project reflects completion in 2010. An Open House for the neighboring houses will be held Monday, February 9 from 6:00 p.m. — 7:30 p.m. DISCUSSION ITEMS 4. STAFF REPORT ON STATUS OF TRAIL SEGMENTS Mr. McComb updated the Board on the progress being made on the 6 Cities Trail, Celebration Pass, noting that Celebration Pass would have to be delayed due to new waterline construction in the area by NTMWS. Celebration has been shelved until Q4 2009 as a result. 5. STAFF INTRODUCTION OF DENISE MOORE, NEWLY HIRED CITY FORESTER FOR THE PARKS AND RECREATION DEPARTMENT Mr. Townsend gave brief background information concerning Denise Moore, our new Urban Forrester. 6. QUARTERLY REPORTS FROM ALL DIVISIONS - a. Carries Cessna, Recreation Services Manager The Annual PRIDE Integrity Award was awarded to Dave Angeles. Carrie reviewed the Customer Service Ratings (CSR) for all of her facilities (see presentation). She also presented several factors pertaining to the CSR including the aging of the facilities and needed repairs. Several employees of the facilities were mentioned as being recognized for giving REAL service. Ms. Cessna gave an update on DRN conforming to the VGV Pool & Spa Safety Act. DRN has custom drains and therefore the drain covers are not yet available, but DRN will be getting them as soon as they do become available. The drain covers for Ford Pool have already been ordered. An Aquatic Engineer has also been contracted to inspect our pools for compliancy. The latest Dive -In Movie, utilizing the new inflatable screen, had a record breaking attendance of 230. The Rudolph Run was also up 4% in participation. Ms. Cessna also presented the Board with upcoming volunteer opportunities. b. Robert Townsend, Park Services Manager Mr. Townsend reviewed Performance Measures for Park Services and they are up to 90%. The Park Inspection score was at 53.8%. He noted that the dip in scores for some of the measures was due to new measurements being used. Mr. Townsend was concerned with the conditions of the amenities, plant stress, restroom conditions, and hardscapes. He also spoke about the upcoming Arbor Day March 7i, at Twin Creeks Park where 30 trees will be planted. Allen has been designated a `Tree City USA.' c. Anthony Hill, Resource Development Manager Mr. Hill introduced Keith Marchand from Reservations. Facility Occupancy Rate has increased 126% and Revenue has increased 54%. He then enumerated on the upcoming special events noting that the economy has impacted greatly on sponsorships. d. Matt McComb, Park Planning, & Development Mr. McComb started by introducing Country Meadows Park and noting it will be operung in March '09. It was also noted that Celebration Phase 2 will begin construction tentatively on June 29, 2009 and be finished by January 2010. He presented a plan to redevelop Walden Park and a conceptual design for the Cancer Walk of Hope, which will be a feature between the ponds at Bethany Lakes Park that may feature a donated tile walkway and a reflecting bench. This project is to be funded entirely by donation from the Cancer Foundation. The Park at Waterford Park will be receiving new way finding signage. e. Jeff Holt, Golf Services Manager Mr. Holt started by comparing Q1 rounds played from 2005 to 2009. There have been 11 Tournaments this quarter as well. He showed a pictorial the changes made to Hole #17 to help alleviate the problems of erroneous balls encroaching on the surrounding houses. The facility is using mass marketing through email to reach to over 8000 potential customers. 7. REVIEW AND UPDATE ON STUDIES PERFORMED FOR REDEVELOPMENT OF FACILITIES a. Lori Smeby, Assistant Director Review and update on studies for redevelopment of facilities Mrs. Smeby reviewed the fact that 1FRC is 13 years old and is in need of updates or an entirely new facility to serve the demand of the public. A study was conducted in regards to the feasibility of enhancements or improvements including estimated costs for the project. Four concepts were reviewed (see pictures) with differing levels of investment and amenities including adding another basketball court, a larger running track, an elevator, and a possible spray ground. This study was funded by the CDC to evaluate the cost effectiveness of renovating JFRC or starting new construction. b. Brian Bristow, Assistant Director Ford Pool Mr. Bristow presented the Master Plan for Ford Pool. Ford Pool was built in 1988 and updating will be necessary in the future as codes change to remain in compliance. Consideration had been made for alternative updating concepts that include many amenities found at premier water parks throughout the country including a lazy river, waterslides, spray area, etc. Expanded parking was also included in the project design. At this time there are no funds or bonds for this project. 8. Other Business a. Discuss Items for Future Agendas Review of Online Registration revenue b. Set next meeting The next meeting is set for May 11, 2009 9. Adjourn The meeting was adjourned at 9:15pm These minutes approved on the day of May 11, 2009. APPROVED: ,'`n Mr"� y' / BOARD CHAIR ATTEST: 1 J B i ARD SECRETARY 97 C o l 5/11/2009 1 C Quarterly Report — February 9, 2009 Recreation Services, Division Customer Service Ratings �V�YY Annual PRIDE Award Recipient .mwh +v.o.r The REAL Report F, A Annual Membership Drive 5/11/2009 I I Effective Friday, Deoemher 19s, 2o0a, all pods pools and spas are required to have approved anirentrapment drain covers Installed and a 2nd antl9ntrdprlent system Installed where there is only a sugle main drain How this effects the City of Allen • Cummlt,, Man..,.. Me scan um .I.. the Orn Imaw gh Nama-M do nNevst.. mmemumn chuff are2aaltonau fmoncorerare nmam«e.e ammai drmndanu mammeautan umemaiwtm m«.attM Naatcnum Allen Senior Recreation Center Celebrates its 3rd Anniversary! • On January 16, 2009 ASRC celebrated Its 3m Anniversary • Over 236 affenced the complimentary pancake breakfast • Members enpyed cake after lunch to commemorate the special day it Rudolph Run'08 2,905 event runners 4% increase from 2007 1,833 AISD runners 499 participants signed up through Marlon Elementary alone (winner of the elementary, school challenge) 5/11/2009 Steps currently taken by the City of Allen Dain Covera Mat are avausle tM Ford Pool have Wen ordered and wit he In place before the pool opens In May The Cry of Alan. comas., vendors conanuMady. checlatq Me sts.0 avalledllly of custom alai cwom for Me Nammtvm The CM of Allen is also In contact wth an Aquatic Emmr to Inspect Mecumnt UshahaM16dattKNata Mm upon successful connection a the Inspection and ceNncatton, the drama wil be In vemplkm an the law "Wall -E" Dive In Movie 21712009 Upcoming PARB Volunteer Opportunities Pmmlu x . se, V.nvi ,-9.an, ..-M FwNrygyaws-JRM MwNM 0. swW MmM-J.M', N Wntll wMtlI. G.W cony-JPRC. Nsd M va.wm en a ss -l'a i,.Ia.on - u6c, A2 mpigCwn L.-JMC, Na Ir muss- wa,srsa 1GC, y1 assin . Yard FlW�Ip MbJ-JHS. S9 I I Our "O -Fish -Al" Vlebn: 7oaddm amTo...do funbq d gyc�amtI 5/11/2009