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Home My WebLink AboutMin - Parks and Recreation Board - 2008 - 02/11 - Regularj' MINUTES PARKS AND RECREATION BOARD REGULAR MEETING FEBRUARY 11, 2008 PARB MEMBERS PRESENT Ben Ferguson, Chair Cheryl Lawson, Vice -Chair Todd McIntosh, Secretary Libby Jones Gary Alan Moore John Kelley MEMBERS ABSENT Tricia Losavio ISTAFF PRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Assistant Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Jeff Holt, Golf Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS None CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair, Ben Ferguson called the meeting to order at 7 pm and announced a quorum was present. 2, CITIZENS COMMENTS No comments were received. Page 2 Parks and Recreation Board Meeting February 11, 2008 3. APPROVE MINUTES FROM JANUARY 14, 2008 REGULAR MEETING MOTION: Libby Jones moved to accept the minutes from January 14, 2008 Regular Park Board Meeting as prepared and presented. Gary Moore seconded, and the Motion carried 6 for, 0 against. 4. LETTER OF INTENT FROM BLUE SKY FOR DEVELOPMENT OF AN INDOOR SOCCER FACILITY Director of Parks and Recreation, Tim Derider did a brief background on the Letter of Intent received from Blue Sky for development of an indoor soccer facility at Main Street and Fountain Gate Drive. Tim reported this item would be moving forward to City Council at their regular meeting on Tuesday. February 12, 2008. Tim did a presentation (a copy of which is attached to these minutes) outlining the roles of each party involved, and expectations of each. Along with the proposed indoor facility, Tim spoke briefly as to what amenities might be considered on the surrounding outdoor property, possible playground, the planned new water tower to be built at this location (replacing the existing water tower), and the possible affiliation with the Allen Sports Association. Tim indicated that this Board could expect to be part of upcoming public meetings with the residents of Hillside regarding the anticipated development of this area. Comments were received regarding the exterior design of the building and possible landscaping that could be added. MOTION: Cheryl Lawson made a motion to recommend approval of the Letter of Intent to Develop and Construct an Indoor Soccer Facility at the Southwest Comer of Main Street and Fountain Gate Drive. Todd McIntosh seconded, and the Motion carried, 6 for, 0 against. 5. KEEPING UP WITH THE AMERICANS WITH DISABLITIES ACT Tim Dentler introduced Brian Bristow, Assistant Director of Parks and Recreation, and indicated he had asked Brian to share with the Board some of the "behind the scenes" planning that goes into park/playground/hike and bike trail design and development as it pertains to ADA compliance. Brian indicated he had done a lecture/presentation at the recent Southwest Parks and Recreation Training Institute held in Oklahoma on this topic, and shared highlights of that presentation (a copy of which is attached to these minutes) with this Board. Page 3 Parks and Recreation Board Meeting February 11, 2008 This presentation reviewed the standards set forth, examples of playgrounds from different eras, examples of playgrounds that do meet ADA criteria, and examples of some that do not meet standard. The main highlights from tonight's presentation was focused on playgrounds. Brian indicated he will again be lecturing at an upcoming Texas Recreation and Park Society event in San Angelo, Texas. 6. QUARTERLY REPORTS - Jeff Holt, Golf Services Manager Attached to these minutes, please find the presentation Jeff Holt provided to this Board on Chase Oaks, and special projects and weather related damage to the course. Jeff also filled in the Board on recent addition of new golf carts and new maintenance equipment leases. In addition, Jeff reviewed upcoming opportunities for classes during the spring break. Jeff also reviewed the very successful programs for adults with disabilities held in clubhouse - there has been a Fall Ball, Winter Formal, and a Valentines Party Jeff reported that Tiffany Robertson, Recreation Specialist II has recently accepted the position of Special Events Coordinator and will begin assuming that role this coming Wednesday. February 12, 2008. Jeff also reported on having attended a conference in Wheeling, West Virginia that was very beneficial to him. 7. ITEMS FOR BOARD MEMBERS DISCUSSION A. Around the Horn - Board Members Gary Moore announced that he would be moving to Plano, and therefore resigning from the Allen Parks and Recreation Board effective April 1 2008. Libby Jones reported errors with the Allen Parks and Recreation Department website (links not working, and inability to open PDF of the current class offerings). John Kelley asked about the entertainment scheduled for this year's Allen USA event. Cheryl Lawson indicated her pleasure with the Allenwood Park, and asked about the availability of the Allen Senior Recreation Center as a rental venue for receptions, weddings, etc. Todd McIntosh inquired as to the indoor soccer facility exterior design as well as timeline expected on water tower being constructed at this location. B. Subcommittee Reports Todd McIntosh reported having attended the Senior Citizens Advisory Committee Meeting and said the Silver Sneaker agreement has been signed off on and will be come a reality for those 50 years and older. Todd reported that Page 4 Parks and Recreation Board Meeting February 11, 2008 there are now 2600+ members at the Allen Senior Recreation Center, with 1400 active members and 268 non-residents. Todd and Tim also reported that the background check policy is now in effect at the Center and that some of the volunteers are reluctant to give out their social security numbers so background checks can be performed. Tim reiterated to everyone in attendance at the meeting that this policy was to protect them as well as the seniors attending the facility Ben Ferguson reported having attending the Allen Park Foundation meeting and gave a brief update on the tool trailer and the process whereby tools will be purchased and placed in the trailer for groups to use. 8. OTHER BUSINESS Staff Updates Tim Dentler reported on having received an email regarding the Public Art Committee's decision to place a piece of donated art a the Allen Senior Recreation Center. Tim gave a brief background on the piece ("Chac") and the donation to the City of Allen by the owners. Tim also reported that Steve Nagy and Cary Santiago were both recipients of very nice awards at the recent City of Allen Employee Dinner. Calendar of Upcoming Events All Board Members were encouraged to attend as many of the upcoming events as possible. 9. ADJOURN There being no further business, the meeting was adjourned at 8:45 pm. These minutes read and approved this the 10th day of March, 2008. Cheryl L tf1son. Vice -Chair Todd McIntosh, Secretary D 0 Attachment 1 Parks and Recreation Board Minutes February 11, 2008 CITY OF ALLEN Letter of Intent Proposed Indoor Soccer Facility Allen City Council aw February 12, 2008 L.O.I. Framework Blue Sky (continued) Maintain wvrership ablag ant Parking "th atrudun, - Menepe ant operalaffre vdaorwnarfedMYmrihe Term as m tie esleNlnhad M bail egreamera m m -ntruaaammtieenaareNeinpeM praalan alba feday - I'rd+ide ail mainlarannefwlM ddg, Wrlung. odw -- Payts fninPevgcostassociated vat, Via maiwpsnveml.peetbnrOftsiday fudena eM n improvemean mine emenifna mnsbucbtl omee W Sue sky Background • Blue Sky currently owns and operates fadl8ies in The Colony and Keller • Blue Sky began operation of The Colony facility in 2000 • The City of Allen began discussions with Blue Sky In 2008 • Plan evolved over the past six months • Blue Sky has cl n nstrated an ability to development partnerships with existing sports associations in other communities Framework Blue Sky - Design of facility and associated infrastructure -Construction of the building and adjacent perking -Other extedor recreation amenibes -Construction of perinster fenang adjacent to building -Enter Into a ground lease with the CM of Allen remwaWe up to 50 years L.O.I. Framework City of Allen -Preparation of the site survey -Preparation of she concept plan and layout all Inanities Including the indoor soccer facility, parking, recreational amenities, and adjacent simctunis - Develop park amenNes such as Outdoor play areas, playgrounds and walking paths -Construction of pemneter fencing adjacent to Qty development A I Attachment i Parks and Recreation Board Minutes February 11, 2008 L.O.I. Framework Joint Responsibilities -Cay end Slue Sky mlljoiMty approve the SU layout and conceplual plan for sae dev tof Ow ea, Other Opportunities partnerships for fecilily development and usage -Allen Sports Asawaaon - Conanwaon rocponsbaws 0 Attachment 1 Parks and Recreation Bond Minutes February 11, 2008 What Next? • Finalize Development Agreement • Begin Conceptual Design • Blue Sky will finalize the Elements of Partnerships • City will identify, budgets and establish funding sources for City owned amenities • Begin a process of public meetings • Begin the Planning and Zoning process Attachment 1 Parks and Recreation Board Minutes February 11, 2008 Schedule • Concept Plan ... March O8 • Design Development .July 08 (park amenities only) • Blue Sky construction .July — Dec 08 • Cay Construction T8D Recommendation: Staff meoma,wwS appmvd of the Letter Of Intent te Dw by and 0m1561IL't an bdoor So Faclatyat Dm Soufhwaot comerof Hain Street and Fbuntaln Gate Drive. Questions? Introductions A E Bunker Renovation no -- Golf Course Projects -Bunker Renovetlon-replacement of Una and sand in #7 Sawtooth bunker -New Maiwassuce equipment lease in Jaonrty, •New Golf Cart Lease in November -Cart Path RepairPbase H compledw Maintenance Projects Under brusbing/pruviug on BlackJack -]be'Nm,#IICO0•Ir66HVI<fa al]$1cen vM 019c, 0I3 Gnen, N16(b k kli Overseedrag program completed on tees Nev, portable transfer in ganon pump Installation of safety fencing and railing along cert path in key areas Removal of targe dead trees in creek at #9 Attachment 3 Parks and Recreation Board Minutes February 11, 2008 A E Bunker Renovation no -- Golf Course Projects -Bunker Renovetlon-replacement of Una and sand in #7 Sawtooth bunker -New Maiwassuce equipment lease in Jaonrty, •New Golf Cart Lease in November -Cart Path RepairPbase H compledw Maintenance Projects Under brusbing/pruviug on BlackJack -]be'Nm,#IICO0•Ir66HVI<fa al]$1cen vM 019c, 0I3 Gnen, N16(b k kli Overseedrag program completed on tees Nev, portable transfer in ganon pump Installation of safety fencing and railing along cert path in key areas Removal of targe dead trees in creek at #9 A I E, Attachment 3 Parks and Recreation Board Minutes February 11, 2008 NIGM Conference Academy of Operations Solutions Wheeimg, West Virglnia- January 6.11 sesslom Attended Fina lrw aRPma+lity L W aldy a Rak alanapemenl • OalrYquekyOwmewa Pbyp aeVaaPmem Pmprnna odfCreaarapona arteleka Up Foghi nea, Leagues, lHJd.9Sndapedel Fvenh RIpM Pe�wn-RipW G Hldnp 6d p • Ptown Pracama mr Orert Pam WPlay Challenges Vandalism City of Plano Police Department security recommendations October 15 Flood- Damage 00 Programs New Progam Dance for Adults with Disabilities Fall &U October 15 Flood E E ME_ Looking Forward Programs -Dances for Adults with Disabilities- Winter isabilitiesWinter Formal, Valentine's Party -Spring Break Came -Spring Golf Clmics and Classes -New Programs -Demo Day A r I Attachment 2 Parks and Recreation Board Minutes February 11, 2008 The ADA and Parks and Recreation - Update `08 Presantod b The soutMxest Pinks and ® Raereadon Tnirdrrlatlw Itute hmmla: Eaton arapm.esaTwa. Outline times-wmm,..w~m mw.wmmiww�-a. . mw.... m.m July 24, 2007 (Denver) September 6, 2007 (D.C) September 26,2007 (Indianapolis) newaewNMtlwdN MmM,m OWMwnparywn Mraw�eFW Neapsnwr,. }Me.MeWw,wnewrMw emeses h+Xe.Mwiwmrmwe New Parks and Recreation standards The "Access Board'. developed aeesasibllity ouideiinea for OUTDOOR DEVELOPED AREAS. Thea are a suoolemeM to the Americans wfth Dleabllltles Act Accessibility Guldeanea (ADAAG). Once Besse guldelinea are adopted as enforceable sfantlertls by ft Department of Justice, as newly som ructed and altered outdoor recreation areas covered by the ADA will ba required to corrlpiy. December 12, 2007 /sws bM Mlllellmy pLY IVMpw6W,M.XpgswLlm F!W M�Im min Weiu' IMn.ms intlY W eutlewrtuu wuM aw.nwmwwm .awnewm .eMw I Attachment 2 Parks and Recreation Board Minutes February 11, 2008 ADA Backg The Department of Justice enforces three areas - - The Department of Justice. Only branch of federal mwnivenf that can initlete a lawsuit vs. local and state governments Title 11 violations. "No QUALIFIED person with a disability may be excluded from the programs, services, and activities provided by state and local governments." A H E Attachment 2 Parks and Recreation Board Minutes February It, 2008 Title II: Mee and meal sow�: MMOI-P.pw MMhd wftwanepee oppmNmlgm haneMhae, all eUmir Pn;mnt. moo eea 1a.4 pOlk a4celon, ampkymenR hanapnsp orleupn, � nwm earn, axleaeMeea, owda. wdnp. eM mwn maempaF Title il: State and local governments: Must relocate programs or otherwise provide access in inaccessible older buildings, and communicate effectively with people who have hearing, vision, or speech disabilities. Title 11: State and local governments: Must make reasonable modifications to -policies, practices, and procedures to avoid discrimination, unless they can demonstrate that doing so would fundamentally alter the nature of the service, program, or activity being provided. Title II: State and local governments: Must adhere to specific architectural standards in the new construction and alteration of facilities. Title ll: State and local governments: Not required to take actions that would result in undue financial and administrative burdens. TwO.ro . JLClttuatuA Guidelines ADMG ere IdOl.. rot adm *aUo NW.. rhe ADASmndaeaMBnMcaWMIp.I me b make ISIMka Ph"Wdly>NPaWEk. W E JUST DONT NAVE STANDARDS YET REGARDMD SPECIFIC PARKS AND RECREATION FACILn1M. BUT THE DAY IS COMMO.-MD TIE FEDERAL GOVERNMENT IS THE MSTM LME I Focus `08 Accessible Play Areas Trails Trails— New Stuff x«.w» a. m r.n. «««uuy •=.Mnw� peW.. Attachment 2 Parks and Recreation Board Minutes February 11, 2008 I Focus `08 Accessible Play Areas Trails Trails— New Stuff x«.w» a. m r.n. «««uuy •=.Mnw� peW.. n 0 Attachment 2 Parks and Recreation Board Minutes February 11, 2008 annnlEmWm M Y uenpM Yen amgYw Mb.ry tl NW�ha elxrm•bnne NIYa W WnMie.M.xegemplm qq4• r M.NM1tlm tl M wgm.nwtl wu@ Ye P mIMaYAtl lamtp xY aeu M{• v<w®10% +x.tlMwtlwrIDlwl n bY.N.i barb• � n Nn n» nwn IN NviIDaNMJ 1MYi •.I.x b mY M..M ummEY N. dWliagcYXbnMP lM M Y.N wtM Y %a Nn +}Moe b •bore. MAANxlwgx T. M» N I W ibnl b wM/ MII xp a M IMYbI prA W n• tr my nM 15n M M bi Rqe Cm•bR b%wtlmen4arbnmq Punhq YCR 9i nmMa Mmmtlb W Mnw ea%r..a..v wbxe Im q%YM.ew* W bfV M v e%.eewany.c.+aM Mmga»nn�aµtlabbn W nn •••nl•nl•Wnn W.mWN —mheoNauaMNpnmmbe• p�µn nnaae•y..pae en MEb N •M N.YV bM�Ya�vin WbY Iq1 <�m.gwamlrWCNN W QnM M.peYNm a' nq I.NM1.mnn»n rn�Y.n MMse Wtl. .o�p M.n"` tl�8 .xYaitl'.el.`"'•ou•: •••,wi..en Fey. TmIls— New Stuff �mn ..Mum• rN wx.lh wY non run nn..m..0 ew FxMMNn MY Tma.M �msu tlaMgn • Inwbl sL%a N .ti•4• .au lutlx Mn an•bugw 1M1a.M. n .M.Nro•ana+tl . ae%.mn nx. eM x.•Nm.mn Bm M rw..xM• n wie.ro®�Nq�na�ae.r..�P""n �..Nn`x`xe Tq.RaPiM•M. Bunµ.-%wb�rbWtle. N+q.w•n WUWhn qYa in•JMfn. WaGLTni'lmNn.mMmb iY WnnW •myM 48in oPaO•nuua-nays Mnn w.mngn-mN.nw WMaxmrogn b�MaBMx.myeMwm•d•b MMa b•bWv[.gim EMyMcpap•bnnpni%'xW .n.anensw•-rnm+.vne.an.lpnenx s..e•. le•�i LabmilMbNex••M•.tl•BA i.e•x M1uYq.pm-Nanm Nx I.W]I.x•bIL Wrcntltl lutl W -blecM iN &ps tl•Mbgxlef xc•vpwla nuN anW Mn1sAeMANYm•Mxnub MW LtlY NYne tl I.CCFBnIBLE NM uanmxlm.Mn.n.glc.•w.M B.elyi PxemmtlNm'6tlbdn YlmmNM bYl•¢N• imlWu Mxmwla.6o n. ex •qn h M• M nmve•nN mna "6!6 y�_ alid'tT..�iiT'1 <4 i 0 Attachment 2 Parks and Recreation Board Minutes February 11, 2008 PUWOMy ndalawbnaa aabtla®IMy guM da 10"dbypMAmmkMax d blfldap AaalMM. AmmpaMraa Wllly naMa,pv xl lababea pat peauM wpacea haus acaaalMemMa, tNa�flomwpram0 apapa, aM manaureMp spas MNln play aau. Fm MMmaa, Marylmm. 9 o W comply aM Oasa%ly and sae Wypu Ie MOSt play grounds built before 1985 had to be completely removed and replaced; a apps Efaauflw oin a" Maya. cammbabo an cft.w M, G. Gallia F.plbad.J. [I Flared sMs�`yV 0� At the Edge L f 6 i , R } I 0 Attachment 2 Parks and Recreation Board Minutes February 11, 2008 "...So how many play components have to be on an accessible route?" At least one of each type of ground level play component must be on an accessible route. I I Attachment 2 Parks and Recreation Board Minutes February 11, 2008 Western Hills 6 Uimaem "wa.rw. Play Component "Calculator" Western Hills 2 swags 10 I Attachment 2 Parks and Recreation Board Minutes February 11, 2008 Ts- wewm xoa.nx.xn-xwmmx.w m m POvida f...mwia w City Park, 11 m INV Attachment 2 EParks and Recreation Board Minutes l February 11, 2008 Resources 13 Attachment 2 Parks and Recreation Board Minutes ® February 11, 2008 Means ADA Compliance Pricing Guide I 14