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Home My WebLink AboutMin - Parks and Recreation Board - 2008 - 11/10 - RegularPARB MEMBERS PRESENT Cheryl Lawson, Chair Todd McIntosh, Secretary Tricia Losavio Libby Jones MEMBERS ABSENT None STAFFPRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Came Cessna, Recreation Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS None 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair, Cheryl Lawson called the meeting to order at 7:08 pm and announced a quorum was present. 2. CITIZENS COMMENTS No comments were received. 3. APPROVE RECOMMENDATION OF APPOINTMENTS TO THE ALLEN SENIOR CENTER ADVISORY COMMITTEE MINUTES PARKS AND RECREATION BOARD SPECIAL CALLED MEETING SEPTEMBER 8, 2008 PARB MEMBERS PRESENT Cheryl Lawson, Chair Todd McIntosh, Secretary Tricia Losavio Libby Jones MEMBERS ABSENT None STAFFPRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Came Cessna, Recreation Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS None 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Chair, Cheryl Lawson called the meeting to order at 7:08 pm and announced a quorum was present. 2. CITIZENS COMMENTS No comments were received. 3. APPROVE RECOMMENDATION OF APPOINTMENTS TO THE ALLEN SENIOR CENTER ADVISORY COMMITTEE Page 2 Parks and Recreation Board Meeting September 8 2008 Director, Tim Dentler gave a brief review of the process involved in the Allen Senior Recreation Center Advisory Committee appointments and introduced Carrie Cessna, Recreation Services Manager. Carried reported that the interview committee had met approximately two weeks ago to interview the candidates. Based on that interview process, the following were recommended for appointment: Seat Term Enda Candidate Seat l 2010 Kathy Peabody Seat 6 2010 Robert Wojciechowski Seat 7(*) 2009 Ernest Bousquet (*)Seat 7 was a vacated seat which was not previously filled. Time remaining will be for that terns only. CURRENTLY OCCUPIED SEATS: Seat 2 2009 Mary Jane Hamilton Seat 3 2010 Vivian Denbow Seat 4 2009 Cathy McClure Seat 5 2010 Judy Hammer MOTION: Tricia Losavio moved to accept the recommendations as follows for appointment to the Allen Senior Recreation center: Seat 1, Kathy Peabody, Seat 6, Robert Wojcieschowski, Seat 7, Ernest Bousquet (for an unexpired I year -term appointment). Libby Jones seconded, and the motion carried 4 for, 0 against. 4. ADJOURN There being no further business, the meeting was adjourned at 7:15 pm. These minutes read and approved this the i 0th day of November, 2008. Chair 9atary MINUTES PARKS AND RECREATION BOARD REGULAR MEETING NOVEMBER 10, 2008 PARB MEMBERS PRESENT Todd McIntosh, Secretary Libby Jones Tony Airhart Jo Long Bob Burgess Ron Alexander Joey Herald, Councilmember Liaison to Park Board MEMBERS ABSENT Tricia Losavio STAFF PRESENT Tim Dentler, Director of Parks and Recreation Brian Bristow, Assistant Director of Parks and Recreation Jeff Holt, Golf Services Manager Anthony Hill, Resource Development Manager Robert Townsend Park Services Manager Came Cessna, Recreation Services Manager Matt McComb, Landscape Architect GUESTS Beth Pruitt, Keep Allen Beautiful Board Member Wes Bolin, Resident of Allen 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Secretary, Todd McIntosh called the meeting to order at 7pm and announced a quorum was present. Todd invited each of the staff members, along with the returning Board Members and newly appointed Board Members to take a moment to introduce themselves and give a brief background. Page 2 Parks and Recreation Board Meeting November 10, 2008 2. ELECTION OF OFFICERS A. Chau MOTION: Libby Jones moved to nominate Todd McIntosh for the office of Chair, Ron Alexander seconded, and the Motion carried, 6 for, 0 against. B. Via: Char MOTION: Todd McIntosh moved to nominate Libby Jones for the office of Vice -Chair, Tony Airhart seconded, and the Motion carried, 6 for, 0 against. C. Secretary MOTION: Ron Alexander moved to nominate Tricia Losavio for the office of Secretary. Tony Airhart seconded, and the Motion carried, 6 for, 0 against. 3. APPROVE MINUTES FROM AUGUST 11, 2008 REGULAR MEETING MOTION: Libby Jones moved to accept the Minutes from August 11, 2008 Regular Meeting as prepared and presented. Tony Airhart seconded, and the Motion carried 6 for, 0 against. 4. APPROVE MINUTES FROM SEPTEMBER 8, 2008 SPECIAL CALLED MEETING MOTION: Ron Alexander moved to accept the Minutes from September 8, 2008 Special Called Meeting as prepared and presented. Todd McIntosh seconded and the Motion carried 6 for, 0 against. 5. PARKS AND RECREATION BOARD OVERVIEW AND ORIENTATION Director of Parks and Recreation, Tim Dentler presented a overview to the Board, outlining the organization chart of the department, budget issues, parkland issues, funding sources for the department, the role of the advisory board in the City, as well as the meeting formats that might be anticipated. A copy of that presentation is attached to these minutes. Page 3 Parks and Recreation Board Meeting November 10, 2008 b. OTHER BUSINESS A. Items for Future Agendas Some items mentioned for inclusion in future meeting agendas were as follows: Review/Update Park Plan Discuss Future Open House Event Status of Trail Segments Introduction of Urban Forrester B. Upcoming Calendar Items Board members were reminded of several events and their involvement coming during the month of December: Tree Lighting Rudolph Run Christmas Parade Board and Commission Appreciation Dinner C. Volunteer Opportunities Tim Denner indicated he would like to ask for a volunteer from the Park Board to serve on the Allen USA Advisory Committee in planning for the 2009 event. Libby Jones indicated her desire to serve, as well as a bit of her background in special events. Tim also reported on being involved in the planning of a benefit to assist with medical expenses for Ben Ferguson, former Park Board Chair. He welcomed anyone who would like to participate, or assist in the "Bowling for Ben" event to contact him. 7. ADJOURN There being no further business, the meeting was adjourned at 8:45pm. These minutes read and approved this the 9th day of February, 2009. 'Dodd McIntosh, Chair Tricia Losavio, Secretary C Cs Attachment 1 - Orientation Park and Recreation Board Meeting November 102008 Parks and Recreation Board Orientation NovamMr 11, M8 Department Overview Attachment 1 - Orientation Park and Recreation Board Meeting November 102008 Hk I i.rnr osa.wa. t. AN IV Attachment 1 - Orientation Park and Recreation Board Meeting November 102008 lJ a c.i.Yremc«u.+ or�wew nww�++a w�.e�wn rnrr.+q 0 amwto...e. �s.wor. rayaimr caY.eM-P r Attachment 1 - Orientation Park and Recreation Board Meeting November 10 2008 GewW Fund $8,612,503 Spanlal Ra nue Fund W 786,665 Expenam K 677,6 Revenum FUND MUNCE $ 479.553 Goff Course EMeFpXee Fund $3276533 EIIPomm $218'1484 Revenum H 0 G.—IFun4 IPoY*rml n l ISaoo�rll 1R �N¢_wFund F. T-1 P.nTm., 6.1-1.4 IF.YT 11 o IU1T", TOTwm.F Du. ooIdon. Allen Community Development Corporation General Obligation Bonds Hotel Motel Tax Role of the Parks Advisory Board IT= 4 I C Attachment 1 - Orientation Park and Recreation Board Meeting November 102008 wd Is,.. ani n, on kn9,.nY. uw l MMmnm.n.L�oY,.m. AI.II mle.' to dMglon.nnu.l G.I. xM m.11. ncammenGllon. COGcune Cwn nw) I,.w..xlYBun W one wmmunxy) R.wN. b CMy Council on In woual GM. 'IttlM. M.. x.un. w.mM M..Bne I.wcIY c.Ge m..tIn.... n.cm.,) c.Il io Qtlx GnIn— PppowMnN Cn.rGm.(MD) p Usnlnm. VWniw OwwdnAx ON Buv �br Ra omG Calendar lon e Meeting Format Discussion 8� Questions?