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Home My WebLink AboutMin - Parks and Recreation Board - 2009 - 05/11 - RegularMAY 11, 2009 Present: Board Members: Todd McIntosh, Chair Tony Airhan Libby Jones Tricia Losavio In Long Bob Burgess Ron Alexander Joey Herald, Councilmember- Board Liaison Staff Members: Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation 1 Jeff Holt, Golf Services Manager Anthony Hill, Resource Development Manager Robert Townsend, Park Services Manager Carrie Cessna, Recreation Services Manager Matt McComb, Landscape Architect Billy Diaz. Youth Programs Supervisor Denise Moore, City of Allen Forester Paul Naughton, Park Planner Samantha Tamabine. Senior Marketing Specialist Timmy Vesakosol, Recreation Programs Supervisor Lydia Nance, Senior Administrative Assistant Guests: Bev Pruitt, Keep Allen Beautiful Board Member Absent: none 1. Call to Order and Announce a Quorum is Present With a quorum of board members present, the regular meeting of the Allen Parks and Recreation Board was called to order by Chair McIntosh at 7:03 p.m. PARKS AND RECREATION BOARD REGULAR MEETING MAY 11, 2009 Present: Board Members: Todd McIntosh, Chair Tony Airhan Libby Jones Tricia Losavio In Long Bob Burgess Ron Alexander Joey Herald, Councilmember- Board Liaison Staff Members: Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation 1 Jeff Holt, Golf Services Manager Anthony Hill, Resource Development Manager Robert Townsend, Park Services Manager Carrie Cessna, Recreation Services Manager Matt McComb, Landscape Architect Billy Diaz. Youth Programs Supervisor Denise Moore, City of Allen Forester Paul Naughton, Park Planner Samantha Tamabine. Senior Marketing Specialist Timmy Vesakosol, Recreation Programs Supervisor Lydia Nance, Senior Administrative Assistant Guests: Bev Pruitt, Keep Allen Beautiful Board Member Absent: none 1. Call to Order and Announce a Quorum is Present With a quorum of board members present, the regular meeting of the Allen Parks and Recreation Board was called to order by Chair McIntosh at 7:03 p.m. Action Items 2. Approve Minutes from February 9, 2009 Regular Meeting Motion: Upon a motion by Board member Jones and a second by Board member Alexander, the PARB voted seven (7) for and none (0) opposed to accept the Minutes from the February 9, 2009 Regular Meeting as presented. The motion carried. 3. Naming of Park at Waterford Parks Mr. Dentler introduces Matt McComb, Landscape Architect, who presented staff recommendations for naming the neighborhood park in the Waterford Parks subdivision, heretofore known as 'The Park at Waterford Parks", for action by the Board before permanent signage is created. Mr. Dentler then explained the reasoning for the recommendation. Board member Jones asked if the time "Rocket Ship Park" was considered, in concurrence with how residents currently refer to the park. Mr Dentler concurred that that was the case, however as amenities may change over the years it is best to choose a time for longevity. Staff recommendation was to name the park "Waterford Park" MOTION: Upon a motion made by Board Member Alexander and a second by Board Member Jones, the board voted seven (7) for and none (0) opposed to name the !I neighborhood park in the Waterford Parks subdivision "Waterford Park" ® 4. Ranking of recommended or proposed Community Development Corporation Projects Mr. Dentler explained the projects planned for presentation to the Community Development Corporation (CDC) for future funding. He further explained how the current economic situation and the status of other projects impact funding. The board members were asked to rank the projects in order of importance to provide input from the Board to the CDC. Mr. Dentler then presented each project individually to the board a. Pop Fountain- to be at Watters Creek. A brief question was made as whether funding would come from the developer. Mr. Dentler stated that the CDC would want that information as well. b. Irrigation Controller Upgrades- Mr. Dentler presented the project c. Watters Crossing Playground- Now the oldest existing playground in Allen, having been built 13 years ago. It is in need of updating. d. Lawn Games for Allen Senior Recreation Center- requested by center patrons and the local Special Olympics Group. Combining the requests meets both needs e. Trail Development- Ongoing from year to year. The funding requested for this year will go to bridge development I. Allen USA -Ongoing from year to year, allowing The City of Allen to continue to offer this as a free event g. Minor Construction Equipment- For various implements for use in parks maintenance and other normal operations. Mr. Dentler asked for any questions. Member Burgess asked why maintenance expenses were not covered, Mr. Dentler explained that CDC funding is for capital projects and purchases. Mr. Dentler then moved to the last project on the list h Chase Oaks Golf Club- Mr. Dentler presented the board with the Master Plan for Chase Oaks Golf Club, the masoning behind the master plan process, and the plans to fund and implement it. Mr. Dentler then asked for any questions. A short discussion occurred regarding the affect this project may have on funding for the other pmjmts, and how implementation of the project would occur. Mr. Deader related staff confidence in receiving funding for all projects and stated that the implementation of the plan would be discussed in future. With no further questions, Mr. Deader asked the members to rank the projects. Ranking tabulations were to be completed by staff after the meeting. Discussion Items 5. Staff Introductions Mr. Demser introduced staff members that were new to the department since the last regular meeting of the board. Each staff member gave a brief history of their background and what their current position with the department entails. Introduced staff members included: Denise Moore, Paul Naughton, Samantha Tatnabine, Billy Diaz, Timmy Vesakosol, and Lydia Nance. 6. Annual Facility Fee Review Carrie Cessna presented a fee assessment for the current fiscal year, which is completed every two years for member rates, recreation program fees and league fees. Ms. Cessna presented staff the recommendations suggested the formation of an Ad Hoc committee to more closely look at them, as well as recommendations for the implementation of an after-hours rental policy for the Youth Center and Edge Skate Park, and the implementation of a marketing and technology fee. Chair McIntosh asked for volunteers for this Committee. Member Losavio and member Alexander were selected. Ms. Cessna then presented staff plans for a transition of the Youth Center to increase membership and usage, made under direction from the City Council. Ms. Cessna suggested an Ad Hoc Committee to more closely look at the recommendations. Chair McIntosh agreed and extended the scope of the previously formed AD Hoc Committee to include this element. 7. Park Way Finding Signs Matt McComb presented staff recommendation on signage to assist residents and visitors in locating parks throughout the City of Allen. The members discussed the sign and gave their input. The next step is to create a prototype for viewing by the board. 8. Division Quarterly Reports - a. Gulf Services- Jeff Holt, Golf Services Manager Mr. Holt presented the quarterly report from Golf Services b. Planning and Development- Matt McComb, Landscape Architect Mr .McComb presented the quarterly report from Planning and Development. c. Park Services- Robert Townsend, Parks Services Manager Mr. Townsend presented the quarterly report from Parks Services. it. Recreation Services- Carrie Cessna, Recreation Services Manager Ms. Cessna presented the quarterly report from Recreation Services. e. Resource Develapment- Anthony Hill, Resource Development Manager Mr. Hill presented the quarterly report from Resource Development 9. Senior Advisory Board- Discuss ttmelme for upcoming appointments Carrie Cessna presented the timeline and requested assistance from members of the board with the application process in July, and the conduction of interviews in August of the applicants. Terms for this committee begin in October. Ms. Cessna requested two members of the board to assist with the interview process. Chair McIntosh appointed himself and member Burgess. 10. Other Business a. Discuss Items for Future Agendas • Skylogics • Irnnet Central Control Mr. Dentler Stated these items would be presented at a future meeting b. Set next meeting The next meeting is set for August 10, 2009 Adjourn The meeting was adjourned at 9:15pm These minutes approved on the day of August 10, 2009. APPROVED: BOARD CHAIR ATTEST: 11,11719 M31)[11CI O 1 t 0 c�= CITY OF ALLEN Moog Second Quarter Park Board Presentation Park Operations Performance Measurers Contracted Services P .5/11/2009 IM PIPPIR. 10, Performance Measurers Work Orders Completed Arbor Day2oo9 • Tw n Creeks Park &3Shallowater Drive • March 1, .9 • Tree Planting • Crafts for the kid, DI Arbor Da}_ .1 H H Reservation & Special Events 2009 Quarterly Report 2008/ 2009 Rental Comparisons Tree Lighting o Another outstanding Tree Lighting o Texas Theme with Rein Steer o Strolling Carolers 5/11/2009 Facilities, Pavilions & Ball Field Rentals 0 2009 has been very rewarding for facility rentals. We have seen a 54% increase in revenue and a 126% increase in occupancy from 2008. o YEAH I Special Events o Tree Lighting o Eaarellent Family Adverdure o 10=0 for Adulb with Disabilities o Summer Sounds o Allen USA Eggcellent Family Adventure Maem��s��,aae, •Gbttgblm y •Crvamc�a'appeaorica, �•/�� ma,manrewm�iosr � A • cro�a vama.. reel !l4+k oi�n,�aans, apps Baa va-aa.am mag Eam 1 H C Dances for Adults with Disabilities Cunantly MeragegW P xinta Per tlonce Eoah event h¢aa Mune Each eyent hat a bantl cr W far entertainment AdWt o Cone gogam Summer Sounds Ib/14 pnMn (ManwXra FccY) W kMg4ocaeciuriat lPoinoiKMdc) . RoW anwl. M,K) a.. )s-urw aaao a-t"n Ana 1-n,1 cu�n.a g+o�w Sponsors I ne Village at Allen u Blue Sbr c Tammy CquGI/ , u Manua Craek at minlree h41 v gmnery Fartns veelaak Dexlstry c cwo c 103.7 Ute FM u Atoc Coke Homo cameo Inn 5/11/2009 Dances for Adults with Disabilities o EachP ft.Wnl gab tc take hanea 5 x) geese v.c, isa tlrinko'M ackpeok o Next tlan<B WII Cea ValenitnB's �nw m Felxuaryl3'" Jme nkg cancel an ' ianv taoo I)mma, v+xI,t xw a�noaa novo, wvem Allen USA Summary o Reservations are off to a nice start o Tons of excitement In the air with Eggscellent Family Adventure & Summer sounds approaching o AUSA sponsorships will be challenging this year but we are optimistic 2 I DEVELOPMENT avabxn,. reawsmv. aaW .� FMxS AND RKRFaTrox WARD )GwBfRYICM � �® moo w IRTOSH LMSMSY-BRAMIRSTOe yyY •SM1BRwb -M.r 1A P..) J,YYSY � O wm LIBrau Rc) wasb) emmu.w EWM"-Wftr.RA-April •Bb Ev.lulbn-WY1A R...M.) �= •Cwwllllpprcv.l-Tu... 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[dnW.11on - Xov. 2 W S Cancer Walk of Hope 1 www � 1 D Cm THANK YOU 5/11/2009 2 I let �!lw*e ff2009 H 5/11/2009 I n 5/11/2009 Marketing/Promotions • Ho4tlay Gol(PacYW(6mu %) • 5f99week[ad • 5149 wceMdaY • WaYty CBlun m R=Com T(Chm Oaksw Neu) • 800oemaJaddee ongeargettd • T<etlm[vLne buol ogea®u[s Golf Nova, Goff IB Dallav, CyPees GoV and GOlfQ • Foudaod Bevmgc Pmm000nal g�piag[ I H [I Joe Farmer Recreation Center Building Enhancement/Expansion Options Parks and Reveaton Advoory Board Febnary9,2009 Lori Smebg Aurum Dlre[tor 5/11/2009 Project Purpose • To identify and define programming, functional and aesthetic priorities for a 13 year old, heavily used recreation facility • To identify cost estimates for various enhancements and new concepts 1 I 1 Next Step • Update to the CDC Board within the next two months • Possible decisions: to spend larger dollars on a renovation or smaller dollars on enhancements and seek to build another facility elsewhere VO ,F° 5/11/2009