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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2010 - 09/13 - RegularPARKS AND RECREATION BOARD REGULAR MEETING SEPTEMBER 13, 2010 Present: Board Members: Todd McIntosh- Chair Tricia Losavio Paul Davidson Robert Burgess Libby Jones Tony Airhart Joey Herald- Councilmember Staff Members: Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Assistant Director of Parks and Recreation Jeff Holt, Golf Services Manager Matt McComb, Landscape Architect Doug Waugh, General Manager, Allen Event Center Brandy Rentz, Senior Marketing Specialist Lydia Nance, Senior Administrative Assistant Regular Agenda Call to Order and Announce a Quorum is Present With a quorum of the members present, the regular meeting of the Allen Parks and Recreation Board was called to order by Chair McIntosh at 7:03 pm on Monday, September 13, 2010 in the Community Room of the Allen Municipal Court and Parks and Recreation Administration building at 301 Century Parkway, Allen Texas. Approve minutes from May 10, 2010 regular meeting MOTION: Upon a motion by member Jones and a second by member Airhart, the Board voted Six (6) for and none (0) opposed to accept the minutes from the May 10, 2010 regular meeting as presented. The motion carried. 2. Consider Appointments to the Senior Advisory Committee Chair McIntosh turned the floor over to member Burgess for presentation of the I F I nominees. The nominees are Clarence Carter, Ruth Meyer, Maria Mockler and Mary Walker. MOTION: Upon a motion by member Airhart and a second by chair McIntosh, the Board voted Six (6) for and none (0) opposed to accept the nominations for appointment to the Senior Advisory Committee. The motion carried. 3. Staff Updates- Tim Dentler introduced Brandy Rentz, the department's new Senior Marketing Specialist. Mr. Dentler then informed the board of the new title and role in the department Robert Townsend, that of Administrative Services Manager. Mr. Townsend will now oversee budgeting and statistics for the department. Mr. Dentler then also took the opportunity to introduce Doug Waugh, General Manager of the Allen Event Center. As the City of Allen has taken over the management of the facility, Mr. Waugh is now a member of the department staff. 4. Budget Review FY 11- Mr. Dentler presented the proposed budget for fiscal Year 2011 to the board members. 5. Update on Chase Oaks Renovation Project- Mr. Dentler updated the board members on the status of the Chase Oaks Renovation Project. At request of the City Council the project, which was to begin in November, will be delayed for a year. This will give staff time to research some of the opportunities that were not previously looked at during initial planning and that were not viable for the project at that time. As considerable time has passed, these opportunities may be viable currently and council wishes staff to pursue those opportunities in the present climate. The delay will present a challenge in that some of the changes were being made to increase safety for the surrounding homes on two holes, and to replace aging infrastructure, but those issues can and will be worked through for the present. 6. CIP Project Update- Matt McComb presented the board members with an update of the status of current projects. 7 Parks and Open Space Master Plan Update- Brian Bristow presented an update on the progress of the Master Plan. All members have a copy of the current draft. Brian asked members to send their comments in within 1 week via email. Brian then went over what the plan includes and the timeline for its approval by City Council. 8. Update on Allen Event Center and the role of the Parks and Recreation Department- Mr. Dentler informed the members of Global's decision to pull out of their management of the Allen Event Center effective on June 25, 2010. The City of Allen has taken over operations. The employees were made temporary employees of the City of Allen under the Parks and Recreation department and Parks and Recreation staff has been providing support. The outcome has been positive and things have ramped up. Staff met with council on September 8 to discuss the options for management of the facility. A hybrid approach was presented where some items will be outsourced. The council has given informal approval to this plan, formal approval will occur at the September 14 meeting. The Allen Community Ice Rink will act as a separate entity and will be another parks and recreation facility. Members discussed the plans for the facility. 9. Report on T -Mobile Request- Brian Bristow presented the request from a vendor regarding the possibility of placing a cell tower in a city park similar to what is placed on the city water towers. This project would work in a similar way and serve as a lease and thus a revenue possibility. The vendor has a current need to supply coverage to the area in question and explored several sites. Brian informed the members of the location of the proposed site, in Cottonwood Bend Park. He also presented the various challenges to the proposal, as well as a site plan. Staff was requesting the opinion of the board for pursuit of this proposal. After discussion the board decided not to place this item on a future agenda for consideration. 10. Items of Interest a. Items for Future Agendas- identified for future was a tour of the Allen Event Center 11. Adjourn- There being no further business the meeting was adjourned at 9:04 pm. These minutes approved on the 1 01 day of January, 2011. APPROVED: BOARD CHAIR ATTEST BOARD SECRETARY C