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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2011 - 08/08 - RegularPARKS AND RECREATION BOARD REGULAR MEETING August 8, 2011 Present: Board Members: Todd McIntosh, Chair Tony Airhart Libby Jones Tricia Losavio Jo Long Bob Burgess Paul Davidson Joey Herald, City Council Liason Absent: None Staff Members: Tim Dentler, Director of Parks and Recreation Brian Bristow, Assistant Director of Parks and Recreation 1 Lori Smeby, Assistant Director of Parks and Recreation Anthony Hill, Resource Development Manager Jeff Holt, Golf Services Manager Matt McComb, Landscape Architect Robert Townsend, Administrative Services Manager Mark Andrew Zwartynski, Acting General Manager, Allen Event Center Brandy Rentz, Marketing Manager Gary Edwards, Park Superintendant, Facilities Kim Spearman, Park Superintendant, Site Services Kenny Walsh, Center Supervisor, Don Rodenbaugh Natatorium Paul Naughton, Park Planner Lydia Nance, Senior Administrative Assistant Guests: Lovejoy Boy Scout Troop, and chaperones Mike Frieberger, Allen Resident Re¢ular Aeenda Call to Order and Announce a Quorum is Present With a quomm of the members present, the regular meeting of the Allen Parks and Recreation Board was called to order by Chair McIntosh at 6:59 pm on Monday, August 8, 2011 in the Community Room of the Allen Municipal Court and Parks and Recreation Administration Building at 301 Century Parkway, Allen, Texas. 1. Approve Minutes from May 9, 2011 Regular Meeting MOTION: Upon a motion by Board member Jones and a second by Board member Airhan, the PARB voted seven (7) for and none (0) opposed to accept the Minutes from the May 9, 2011 Regular Meeting as presented. The motion carried. 2. Consider Recommendations for Fee Increases and Fee Establishment for Recreation Facilities and Programs. Lori Smeby presented the fee recommendations for the current period as reviewed by staff and an ad hoc committee of members from the Parks and Recreation Board. Recreation fees are reviewed every two years to determine if changes should be made. Recommended changes to fees were presented for the annual membership fee at Joe Farrier Recreation Center and Don Rodenbaugh Natatorium, Rental fees at Ford Pool and the Visitors Center at the Edge Skate Park, the weekly fee for the Camp STAR summer camp program, and the registration team fee for Adult Ultimate Frisbee The board was also informed of the need to institute a rate change for meals at the Allen Senior Center; however this was for information purposes only, as this fee is not one requiring approval from the Board for changes. Mrs. Smeby then requested the Parks and Recreation Board approve the fee changes for recommendation to City Council. Also requested was that the Board recommend to council that membership and usage fees still be recommended by the Board to Council for approval, but that program fees be determined by the department, as adjustments due to various circumstances at times need to be made quickly MOTION: Upon a motion by Board member Davidson and a second by Board member Losavio, the PARB voted seven (7) for and none (0) opposed to recommend the Fee Increases and Fee Establishment for Recreation Facilities and Programs to City Council as presented, with the additional recommendation that the Parks and Recreation Board continue to review Facility membership and usage fees with staff taking on the determining responsibility for setting program participation fees. The motion carried. Discussion Items 3. Select members to serve on ad-hoc committee for creation of a Donation Policy- Brian Bristow explained the reason for the ad-hoc committee, which was to assist staff in determining a policy which staff could follow when individuals, groups or corporations approach the department with requests to make a donation to the parks system. To this point, staff has been working through each request as it has occurred, but a set policy is needed to set up procedures and the approach regarding what is an appropriate donation, minimum or maximum amount if any, and responsibilities, including caretaking. The committee will meet in a series of 5 incremental meetings. Chair Mchnosh requested members to serve. Member Davidson volunteered; the other members will look at their calendars and inform Lydia Nance via email or telephone if they are willing to serve. J 4. Update on the Lone Star Basketball Tournament- Lori Smeby updated the board on the planning status for the Lone Star Basketball Tournament, to be held February 29 to March 4, 2012 at Allen Event Center. The Conference is committed to hosting the tournament at the location for 3 years. 11 colleges participate. Lori also informed the board of the activities, organizational structure, and plans for the Local Organizing Committee, which will do much of the work in hosting the tournament. She also informed them of upcoming volunteer opportunities regarding the tournament in case any of the members knew of individuals or groups which would be interested in participating. 5. Update on ongoing projects- Matt McComb gave an update on current ongoing projects and those upcoming identifies projects. Paul Naughton presented the final concept for Hillside Wellness Park, which will be constructed in two phases, as well as the initial concept for improvements to Morgan crossing Park. Tim Dentler informed the board that a public input meeting would not be held for the improvements as the majority of the park exists; input will be sought through the home owners association. The board concurred with this approach. 6. Division Quarterly Reports a. Kenny Walsh presented the Recreation Services report for Carrie Cessna. b. Anthony Hill presented the Resource Development report. c Jeff Holt presented the Golf Services report. 1 d. Kim Spearman and Gary Edwards presented the Parks Services report. e. Mark Andrew Zwartynski presented the report for the Allen Event Center f. Brandy Rentz presented the Marketing Division Report 7. Items of Interest a. Items for Future Agendas b. Next meeting Monday, November 14,1011 6. Adjourn The meeting was adjourned at 8:59 pm These minutes approved on the day of November 14, 2011. APPROVED: BOARD CHAIR ATTEST- ✓BOARD SECRETARY