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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2012 - 11/12 - RegularPARKS AND RECREATION BOARD BOARD MEETING MINUTES NOVEMBER 12, 2012 Parks and Recreation Board of Directors Present: Libby Jones, Chair Tricia Losavio, Vice -Chair Rodrigo Vizcaino Tom Cowart John Holley Paul Davidson Baine Brooks, Council Member -Board Liaison City Staff: Tim Dentler, Director, Parks and Recreation Department Brian Bristow, Assistant Director, Parks and Recreation Department Lori Smeby, Assistant Director, Parks and Recreation Department Jennifer Robinson, Senior Administrative Assistant, Parks and Recreation Matt McComb, Landscape Architect 1) Call to Order and Announce a Quorum is Present With a quorum of the Parks and Recreation Board present, Vice -Chair Jones called the meeting to order at 7:03 p.m. on Monday, November 12. 2012, in the Community Room of the Allen Municipal Court and Parks and Recreation Administration Building at 301 Century Parkway, Allen. Texas. 1) Election of Officers for FY 2012.13 Libby Jones, Vice -Chair opened the Floor for nominations of Chair, Vice -Chair and Secretary The following motions were then made. Motion: Upon a motion by Board Member Losavio and a second by Board Member Holley, the Board voted six (6) for and none (0) opposed to appoint Libby Jones as Chair. The motion carried. Motion: Upon a motion by Chair Jones and a second by Board Member Cowart, the Board voted six (6) for and none (0) opposed to appoint Tricia Losavio as Vice -Chair. The motion carried. P Parks and Recreation Board Minutes November 12, 2012 Page 2 Motton: Upon a motion by Board Member Losavio and a second by Board Member Holley, the Board voted six (6) for and none (0) opposed to appoint Tony Airhart as Secretary The motion carried 2) Approve Minutes of the August 13, 2012 Meeting Motion: Upon a motion by Member Losavio and a second by Member Cowart the Parks and Recreation Board voted six (6) for and none (0) opposed to approve the minutes from the August 13. 2012, meeting. The motion carried. 3) Appoint Sub -Committee to Evaluate Fees for 2013-2014 Parks and Recreation Director Tim Dentler and Assistant Parks and Recreation Director Lori Smeby explained to the Board the field rental and lighting fees and the need to have two board members work with staff to evaluate these fees. Chair Jones then appointed Members Davidson and Vizcaino to this sub -committee. 4) Appoint Senior Advisory Committee Liaison After a brief description of the duties of this position Chair Jones appointed Member Holley as the Senior Advisory Committee Liaison. 5) Special Presentations and Recognition Parks and Recreation Director Tim Dentler thanked previous Chair Todd McIntosh for his years of service with the Board. Then Mr. Dentler share with the Board that the Parks and Recreation Department won 5 of the 7 TRAPS awards for which they submitted including Excellence of Programming for AHA. Park Design Excellence for Hydrous , Marketing for Facebook Photo Contest, and staff members Timmy Vessakosol for the Horizons Award and Justin Kelly for the Part-time Staff Award. 6) Watters Branch Community Park Master Plan Mr. Dentler introduced the Watters Branch Community Park Master Plan and then, Landscape Architect Matt McComb provided an update on the project. While this park will have a wide variety of amenities, it is driven by the demand for an adult athletics complex. The goals for this project include creating a sport facility, promoting sports tourism and tournament play while still maintaining natural beauty. He shared with the Board two concepts for the complex created by Dunaway, the consultant on the project. 7) Golf Course Renovation Update Assistant Parks and Recreation Director, Lori Smeby shared with the board that Phase I of the project is complete which includes the Traditions 18 Hole Course and the Driving Range. Both of which are scheduled to open on January 5, 2013. The Players 9 Hole Course and the Futures 6 Hole Course will open next summer. Before the A p Parks and Recreation Board Minutes November 12, 2012 Page 3 opening, the grill will undergo renovations, the golf shop will be merchandised and the sign will be changed. Food and Beverage operations will now be overseen by Allen Event Center Food and Beverage Director. Additional possibilities for future partnerships with DA Wetbring will be presented to City Council at the next meeting. S) Items of Interest [Board announcements regarding local civic and charitable events. meetings, fundraisers, and awards.] a) Items for Future Agendas: Special Event Application Process, Spring Tours, Joint Meeting with Allen Parks Foundation. Future Capital Improvement Projects, CVB Brand Launch b) Next Parks and Recreation Board Meeting February 11, 2013 at 7:00 p.m. 9) Adjourn Libby Jones, Chair, Parks and Recreation Board Motion: Upon a motion by Board Member Cowan a second by Board Member Vizcaino, the Board voted six (6) for and none (0) opposed to adjourn the meeting. The motion carried. These minutes approved on the 11 day of February, 2013. (Chair 06 Secr y