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HomeMy WebLinkAboutMin - Planning and Zoning Commission - 1988 - 05/12 - RegularALLEN PLANNING & ZONING COMMISSION REGULAR MEETING MAY 12, 1988 7:30 P.M. ATTENDANCE: Commission Members Present: Wayne Armand Eileen Karlsruher Charles Lee John Garcia Commission Members Absent: Carolyn Latimer Dan Contreras City Staff Present: Tom Keener, Development Coordinator Sally Leeper, Secretary CALL TO ORDER: The Allen Planning & Zoning Commission was called to order at 7:30 p.m. by Acting Chairman Armand, at the Allen Municipal Annex, City Council Chambers, One Butler Circle, Allen, Texas. Aprove Minutes April 14, 1988 (Agenda Item II) Acting Chairman Armand read the agenda item into the record as follows: "Approve minutes of April 14, 1988, Regular meeting." MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner Lee the Commission voted 4 FOR and 0 OPPOSED to approve the minutes of April 14, 1988, as presented. L ALLEN PLANNING 1, ZONING COMMISSION MAY 12, 1988 PAGE 2 Review Allen Subdivision Ordinance (Agenda Item III) Acting Chairman Armand read the agenda item into the record as follows: "Consideration of City of Allen Subdivision Ordinance update: 1. Schedule meeting dates 2. Determine process for review" Mr. Tom Keener discussed the history of subdivision ordinances in this century. He stated that median and curb cut policies, etc., are items the Commission will be concerned with in this review. He stated that while conventional zoning normally applies to individual lots, subdivision regulations govern the process by which these lots are created out of larger tracts. A summary of the various phases of subdivision regulations was given as follows: Phase 1: Convenient selling of land by referring to lot and block rather than by metes and bounds. Phase 2: Means of implementing comprehensive plan by considering street arrangement, access of fire appratus, lighting, congestion, and open space. Phase 3: Ensure needs of residents by ensuring dedication or reservation of land for parks and schools, flood control, and the like. Phase 4: Consider relationship of subdivision to the external environment and Comprehensive Plan. Examples include the requirements for off-site roads or contributions to sewer treatment plants or other public facilities. Thus, the process began as convenient mapping and evolved into a complete planning process. Acting Chairman Armand suggested that it would be helpful to have ordinances from other cities available during the review process. Mr. Keener reviewed the different sections of the Subdivision Ordinance; administrative, definitions, facilities agreements and pro rata agreements, proce- dure section, design standards, enforcement. He questioned the commission as to the speed at which they wish to undertake the review. Commission suggested that time limitations be placed on workshop sessions, and that the review process begin after the new commissioner is appointed in June. Commissioner Garcia requested that staff provide information as to the pros and cons of items under consideration for amendment. Mr. Keener stated that there will be considerable input from the City Engineer. ALLEN PLANNING & ZONING COMMISSION MAY 12, 1988 PAGE 3 Review Subdivision Ordinance (Cont.) (Agenda Item III) Councilman Jim Pendleton was in the audience and requested to share his thoughts. He suggested the following items for consideration: 1. What are some of the impediments to growth currently in the Subdivision Ordinance that would not sacrifice quality? 2. What have we experienced in the past that might exemplify our deficiencies; what did we do wrong that we would change if we had it to do over again? 3. Possibly some of our standards are too arbitrary. 4. What can we do to speed up the approval process? S. He suggested a source for specifications would be the COG. The subject of economic development was discussed by the Commission and Councilman Pendleton. It was suggested that the ordinance might contain items that would make Allen a unique city and create an identity for the city. Further, the cost of trade-offs for "bells and whistles" was considered. It was further discussed that the businesses currently in town might have some input as to what could be considered attractive for businesses to locate in Allen. Acting Chairman Armand suggested that this item be placed on the next agenda as a workshop of no more than one hour. He suggested that if the consensus is to meet once a week, then consideration should be given to which day of the week would be best for everyone. Commissioner Garcia suggested that the Commission could give staff some direction during June, and begin the actual review in July after the new commis- sioner is appointed. It was suggested that different people that work with subdivision ordinances in the Metroplex be invited to speak to the Commission. Representatives from local industries, or the Chamber of Commerce should be solicited to speak. Mr. J. T. Dunkin, Mr. Craig Curry, and Mr. Pat Atkins were suggested as possible speak- ers. Acting Chairman Armand suggested this format for a meeting in June, and that the last meeting in May would be used to make a schedule. Commissioner Garcia requested that someone like Professor Goldsteen speak from an academic standpoint, and the Commission concurred. Councilman Pendleton suggested that workshops on planning and zoning provided by COG are very important for commissioners, new and experienced both. He stated that although they are often held during working hours, it might be beneficial to make arrangements to attend. The Commission requested that Mr. Keener provide them with information regarding these seminars. ALLEN PLANNING & ZONING COMMISSION MAY 12, 1988 PAGE 4 Review Subdivision Ordinance (Cont.) (Agenda Item III) It was the consensus of the Commission that this agenda item be placed on the agenda of May 26 with a time limit of one hour. Commissioner Garcia directed staff to request local businesses, the Chamber of Commerce, Mr. Craig Curry, Mr. Pat Atkins, and Mr. J. T. Dunkin to speak at a meeting in June and Dr. Goldsteen to speak at a meeting in July.. Each speaker should be allowed no more than i hour. Commissioner Garcia and Commissioner Lee stated that one of them would attend the Chamber of Commerce meeting May 17 and advise them of the review process and request input. If they are interested in speaking, they would be scheduled for a meeting in June. It was the consensus of the Commission that anyone scheduled to speak should be placed first on the agenda for that meeting and that a time limit should be set. Other Business (Agenda Item IV) Acting Chairman Armand stated that the suggestion of meeting at 7:00 p.m. during the summer months was made at the last meeting and a decision was delayed until this meeting. The idea was discussed and it was the consensus of the Commission to meet at 7:00 p.m. throughout the months of June, July, and August. It was decided that the time could be reviewed at any point if it became apparent that it should be returned to 7:30 p.m. Mr. Keener advised that there are no other items currently scheduled for the next agenda. Adjourn MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner Lee, the Commission voted 4 FOR and 0 OPPOSED to adjourn the May 12, 1988, meeting of the Allen Planning & Zoning Commission at 9:00 p.m. These minutes approved this { day of 1988. Wayn Armand, Acting Chairman Eileen Karlsruher, Secretary