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HomeMy WebLinkAboutMin - Planning and Zoning Commission - 1990 - 10/25 - RegularALLEN PLANNING & ZONING COMMISSION REGULAR MEETING OCTOBER 25, 1990 ATTENDANCE: Commission Members Present: Eileen Karlsruher, Chairman Harold Biggs, Vice -Chairman Melissa Owen Kenneth Fulk, Secretary Douglas Gallagher John Garcia Mike Nichols Commission Members Absent: City Staff Present: Tom Keener, Development Coordinator Sally Leeper, Secretary 1 CALL TO ORDER: The Allen Planning & Zoning Commission was called to order at 7:30 p.m. by Chairman Karlsruher at the Allen Municipal Annex, City Council Chambers, One Butler Circle, Allen, Texas. Approve Minutes September 27, 1990 (Agenda Item II) Chairman Karlsruher read the agenda item into the record as follows: "Approve minutes of September 27, 1990, Regular meeting." MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner Nichols, the Commission voted 7 FOR and 0 OPPOSED to approve the minutes of September 27, 1990. Approve Minutes October 11, 1990 (Agenda Item III) Chairman Karlsruher read the agenda item into the record as follows: "Approve minutes of October 11, 1990, Regular Meeting." MOTION: Upon a motion by Commissioner Gallagher and a second by Commis- sioner Fulk, the Commission voted 7 FOR and 0 OPPOSED to approve the minutes of October 11, 1990. ALLEN PLANNING & ZONING COMMISSION OCTOBER 25, 1990 PAGE 2 CONSIDER REVISIONS TO SUBDIVISION ORDINANCE (Agenda Item IV) Mr. Keener presented to the Commission the following suggested changes to Article 5.01 (AUTHORITY OF THE CITY ENGINEER) of the current Subdivision Ordinance. The term "City Engineer" is suggested to be changed to "City Staff." The Commission discussed the need to be more specific with respect to defining "City Staff." They suggested the proposed wording might cause a possible conflict between City staff and the City Engineer. Commissioner Fulls stated that he considered this paragraph to reference engineering issues. He suggested another paragraph be added that would clarify approval over aesthetics. The question was raised as to who would have final authority if the City Engineer and City staff do not agree? Mr. Keener stated that the Planning & Zoning Commission would have final authority. It was suggested that the word "design" should be further defined to clarify the meaning as "technical design". If an additional paragraph is included to add review by City staff for aesthetics, then protection of a conflict between Community Development and Engineering must be included so that the Commission is not put in the position of refereeing a conflict. In addition, if a specific person --City Engineer --is given authority, then the question arises as to what happens if the City Engineer is not available. This was clarified under the defini- tions section which stated that the City Engineer is the engineer employed by the City, engineer retained as a consultant, or his duly authorized representative. Discussion was held regarding the authority of the Fire Marshal in regard to design of plats. Mr. Keener stated that the Fire Marshal's review is during the zoning and site plan process. 2. Commissioner Owen stated that the entire ordinance needs to eliminate all sexist language. Staff agreed to review the new document for sexist language. Commissioner Garcia suggested that a statement be added at the beginning of the ordinance reflecting that "any statement regarding gender.....". 3. Staff suggested the wording be changed in paragraph 5.01 to eliminate the 30 day requirement for filing changes to the ordinance with the City Secretary before they are effective. The Commission discussed whether the ability to change the rules on a day's notice would be fair to develop- ers. Staff was requested to solicit the City Engineer to provide back- ground for this requested change. 4. Staff advised the Commission that the City Engineer is requesting that the word "daily" be removed from paragraph 5.02 with regard to contact between the subdivider and the City Engineer. Commissioner Garcia ALLEN PLANNING & ZONING COMMISSION OCTOBER 25, 1990 PAGE 3 suggested removal of the word "daily" but adding the words "shall maintain contact as required by the City Engineer." 5. Staff advised the Commission that the City Engineer is recommending that the required maintenance bond be changed from the current one-year, 15% bond to a two-year 10% bond. The Commission discussed the implications of this change and requested City staff to attempt to obtain statistics from the City Engineer regarding the reasoning for the requested change and whether a 10% bond will cover normal repairs. 6. Staff requested input from the Commission regarding changes to the filing fees. Mr. Keener advised that neighboring cities are higher at this point. The Commission agreed that our fees should be raised to be consistent with neighboring cities, with consideration being given to the efforts of econom- ic development. Staff was requested to bring a summary of neighboring cities' fees for review. OTHER BUSINESS 1 Mr. Keener advised that the next agenda will include a zoning request on the property south of The Woods of Heritage Park. The Commission discussed the November 22, 1990 meeting (Thanksgiving) and the consensus was to cancel that meeting. The Commission discussed the December 27, 1990 meeting and the consensus was to consider this meeting at the December 13, 1990 meeting. Commission Garcia and Chairman Karlsruher updated the Commission on the progress of the Comprehensive Plan Survey Review committee. ADJOURN MOTION: Upon a motion by Commissioner Gallagher and a second by Commis- sioner Garcia, the Commission voted 7 FOR and 0 OPPOSED to ad- journ the October 25, 1990 meeting of the Allen Planning & Zoning Commission at 9:00 p.m. These minutes approved this f� day of // 1990. Eileen Karlsruher, Chairman Kenneth Fulk, Secretary