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HomeMy WebLinkAboutMin - Parks and Recreation Board - 2018 - 8/13 - Regular PARKS AND RECREATION BOARD REGULAR MEETING MINUTES AUGUST 13,2018 Parks and Recreation Board Present: Tricia Losavio, Chair John Holley, Vice-Chair(late) Paul Davidson Tom Cowart Geoben Johnson III Michael Smiddy Absent: Rodrigo Vizcaino City Staff: Tim Dentler, Director, Parks and Recreation Department Brian Bristow, Assistant Director, Parks and Recreation Department Carrie Cessna, Assistant Director, Parks and Recreation Department Travis Cunniff, Recreation Manager, Parks and Recreation Department Matt McComb, Landscape Architect, Parks and Recreation Department Julie 011es, Center Supervisor, Allen Senior Recreation Center Jennifer Robinson, Support Specialist, Parks and Recreation Department Randy Thompson, Trail Planner, Parks and Recreation Department Anna Marie Underwood, Special Event Coordinator, Parks and Recreation Department Call to Order and Announce a Quorum is Present With a quorum of the Parks and Recreation Board present, Chair Losavio called the meeting to order at 7:01p.m. on Monday, August 13, 2018 in the Community Room of the Municipal Court and Parks and Recreation Administration Building at 301 Century Parkway, Allen, Texas. 1) Approve Minutes of the May 14, 2018, Regular Meeting Motion: Upon a motion by Member Cowart and a second by Member Johnson, the Parks and Recreation Board voted five(5) for and none(0) opposed to approve the minutes from the May 14, 2018 Regular Meeting as presented. The motion carried. Parks and Recreation Board Minutes August 13,2018 Page 2 2) Approve Minutes of the May 14,2018, Townhall Meeting Motion: Upon a motion by Member Smiddy and a second by Member Johnson, the Parks and Recreation Board voted five(5) for and none(0) opposed to approve the minutes from the May 14, 2018 Townhall Meeting as presented. The motion carried. 3) Appoint Four Senior Advisory Committee Members Travis Cunniff, Recreation Manager, gave background on the selection and interview process. Member Smiddy then presented the following candidates for approval: Clarence Carter, Bob Hannah, Bruce Howard and Terry Jones. Motion: Upon a motion by Member Johnson and a second by Member Holley, the Parks and Recreation Board voted six (6) for and none(0) opposed to appoint Clarence Carter, Bob Hannah, Bruce Howard and Terry Jones to the Senior Advisory Committee. The motion carried. 4) Receive Subcommittee Update Member Smiddy reported that he filled in for Chair Losavio at the July Senior Advisory Committee meeting. He noted that the garden was well liked, the Hotdog Hoedown was a success and there are two upcoming trips. Also the facility will be closed for maintenance August 13 -17. 5) Update on Special Event Programming AnnaMarie Underwood, Special Event Coordinator,provided a recap of Allen USA event. She then updated the board on the new expanded Christmas Tree Lighting event, including relocation to the roundabout adjacent the library, the addition of carriage rides, a beverage tent and food trucks. Carrie Cessna, Assistant Director, shared with the board background and photos of the Boyd Outreach program that staff participated in this summer. The department partnered with Allen Arts Alliance to offer recreational programming Mondays, Wednesdays and Fridays at Boyd Elementary during the lunch program offered by the Allen Ministerial Alliance. 6) Update on Trail Master Plan and Ongoing Projects Randy Thompson, Trail Planner, shared that the Trail Master Plan report is nearing fifty percent completion. The consultant is almost done collecting data and has incorporated the input provided during the townhall meeting. A draft report will be presented to the board once complete. Matt McComb, Landscape Architect, updated the Board on the progress of Spirit Park construction and art installation. He also shared upcoming design projects at Rolling Hills Park, Heritage Park and Allen Station Park.. Parks and Recreation Board Minutes August 13,2018 Page 3 Tim Dentler, Director, shared that the Parks and Open Space Master Plan is in the process of being updated and will now include a maintenance and recreation component. He also shared that the selection process for an architect for the Westside Recreation Center is currently underway. Once this process is complete, a steering committee will be assembled and two members of the board with daytime availability may be asked to serve. A review and update of the current ordinances will be conducted in the near future and board members will be asked to provide input during this process. 7) Items of Interest a. Items for Future Agendas b. Next meeting Monday,November 12, 2018 8) Adjourn Tricia Losavio, Chair, Parks and Recreation Board Motion: Upon a motion by Member Johnson and a second by Member Holley,the Parks and Recreation Board voted six (6) for and none(0) opposed to adjourn the meeting at 7:56 p.m. The motion carried. These minutes approved on the 12a`day of November 2018. Chai ecretary