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HomeMy WebLinkAboutMin - Planning and Zoning Commission - 1992 - 12/16 - RegularALLEN PLANNING & ZONING COMMISSION WORKSHOP MEETING DECEMBER 16, 1992 ATTENDANCE: Commission Members Present: John Garcia, Chairman Harold Biggs, Vice -Chairman Kenneth Fulk, Secretary Douglas Gallagher Steve Allen Noel Crume Commission Members Absent: Jeffery Kelley City Staff Present: Tom Keener, Development Coordinator Sally Leeper, Secretary David Whitehead, Director of Public Works CALL TO ORDER AND ANNOUNCE A QUORUM: With a quorum of the Commissioners present, the Allen Planning & Zoning Com- mission was called to order at 7:00 p.m. by Chairman Garcia at the Allen Municipal Annex, City Council Chambers, One Butler Circle, Allen, Texas. Workshop Review of Subdivision Ordinance (A¢enda Item II) Chairman Garcia read the agenda item into the record as follows: "Workshop - Hold workshop session to review Subdivision Ordinance." Subdivider Chairman Garcia suggested that the term "subdivider" should be replaced by "developer" and that the definition should be changed from "subdivider/developer" to "developer." PLANNING & ZONING COMMISSION DECEMBER 16, 1992 PAGE 2 Section 307.A The question was raised whether engineering approval should be received before the submission of the final plat. Consensus was to change the wording in para- graph 307. A to: "Final Plat Application - After the preliminary plat has been approved by the Commission and any or all conditions are complied with, and engineering plans approved by the City Engineer, the developer's representa- tive..." Section 307.A.1 Discussion was held regarding the need to require the final plat to be provided on floppy disk in autocad .DWG format. Concern was expressed regarding the financial burden on the small developer, such as churches, etc. The consensus was to require this format on all properties containing more than 3 lots or more than 2 acres. Copies to be provided to the City should be detailed in the Ordinance as follows: 24 X 36 1 Mylar for Community Development files 1 Mylar for Collin County 1 Mylar to be returned to the developer 1 Blueline for Community Development files 1 Blueline for Code Enforcement Office 1 Blueline for Allen Independent School District (AISD) 1 Blueline for AISD Tax Office 1 Blueline for Post Office 1 Blueline for Lone Star Gas 1 Blueline for appropriate Electric Company 1 Blueline for Southwestern Bell Telephone 17X23 1 Mylar for Collin County to be delivered to Central Appraisal District 2 Bluelines for Community Development files 1 Blueline for City Secretary Section 307. A. 2.b The term "Licensed Land Surveyor" should be replaced by "Registered Profes- sional Land Surveyor." Section 307. A. 2.d This paragraph should be consistent with the wording in the preliminary plat section regarding the naming of streets. Section 307. A. 2.n PLANNING & ZONING COMMISSION DECEMBER 16, 1992 PAGE 3 This section will be discussed later. It references the possibility of escrowing development funds to assure completion of a subdivision. Section 307.0 Discussion was held regarding the time required for the Planning & Zoning Commission to render a decision. Consideration was given to making the require- ment 30 days from submission or acceptance of the submission, what State law requires, and the consequences of the different terminology. This would need to be connected to the requirement that engineering approval must be approved before Community Development accepts the submission for final plat approval. Staff was requested to further investigate State law in this regard. Section 307. C.2 Discussion was held regarding the need to change the text to indicate that construction shall be complete and accepted by the City Engineer before the final plat is filed. The consensus was that staff should draft language that reflects that the final plat not be filed until acceptance of the subdivision by the City Engineer. Discussion was held regarding whether building permits should be issued prior to the filing of the final plat. Mr. Keener discussed possible requirements for escrow of funds for surety bonds to insure development is completed to the City's satisfaction, and that this would be an alternative to holding the filing of the plat. The consensus was to use the filing of the final plat process rather than the escrow of funds process to insure that the subdivision is completed. However, wording should be inserted to indicate that the developer has the choice to escrow remaining development costs for completion of a subdivision in order to release the final plat for filing where circumstances indicate the need to hold final construction. The text should read "The developer has the choice of having the City hold the final plat or being allowed to escrow necessary funds for completion of the subdivision." Section 801.1 Discussion was held of the need to survey surrounding cities for their platting fees, and staff was requested to obtain this information. Section 802.01 The penalty should be changed to $2,000 to be consistent with State law. Section 802.02 Staff was requested to verify the use of the term "injunctive relief" with the City !�' Attorney. PLANNING & ZONING COMMISSION DECEMBER 16, 1992 PAGE 4 Section 804 Staff advised that this paragraph will be changed to use the following wording: "All ordinances of the City of Allen in conflict with the provisions of this ordi- nance shall be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinance not in conflict herewith shall remain in full force and effect." Article 500 - Design Standards Discussion was held regarding Table 25 from the Comprehensive Plan "Recom- mended Thoroughfare Design Standards." Specific items such as lane widths, design speed, etc. were discussed. It was suggested that flexibility should be given to horizontal curvature. Chairman Garcia requested information from Mr. Whitehead regarding the design standards and a definition of number of lane with and without parking, divided roadways as opposed to undivided roadways with or without turn lanes, etc. Clarification of the classification R2U was requested Chairman Garcia requested staff to work together on a presentation regarding these standards with tradeoffs regarding parking etc. Mr. Whitehead stated that the P6DA requires special standards that should be adopted separately. Mr. Keener suggested a proposal regarding decelerator and accelerator lanes for high use areas. Section 306. D.f Staff advised that wording will be developed for this section which would allow for a development permit to be issued following approval of the preliminary plat. This would be included as Section 308. Landscape Ordinance Staff advised that any landscape ordinance developed would be included in the Zoning Ordinance. Next Meeting Another workshop session was scheduled for Tuesday, January 5, 1993, at 7:00, and Section 500 will be discussed. PLANNING & ZONING COMMISSION DECEMBER 16, 1992 PAGE 5 Adjourn: MOTION: Upon a motion by Commissioner Gallagher and a second by Commis- sioner Crume, the Commission voted 6 FOR and 0 OPPOSED to ad- journ the December 16, 1992, meeting of the Allen Planning & Zoning Commission. These minutes approved this day of John Garcia, Chairman 11 I 1993. KennEkh FulY, W etary COMMENTS BY BILL PETTY, DIRECTOR OF COMMUNITY DEVELOPMENT REGARDING WORKSHOP MEETING 12/17/92 The following comments are made with reference to specific items discussed at the December 17, 1992, Planning & Zoning Commission workshop on the revisions to the Subdivision Ordinance. Subdivider The term "subdivider" is a term used under state law because subdivider is not always a developer. It applies also to an individual who subdivides for the purpose of sale, not always development. Section 307. A. 2.n The possibility of escrowing development funds to assure completion of a subdivi- sion would be needed only in lieu of holding the final plat for filing. Section 307. C Tom Keener will research through TML the state law requirements for time limits placed on the Commission for approval of plats. Section 307. C.2 Regarding the issue is allowing building permits prior to the filing of the final plat, absolutely not... it violates the Zoning Ordinance (state law). Section 802.02 Regarding the use of the term "injunctive relief"... staff will verify its use; however, it applies only to the ETJ. State law prohibits citations and fines in the ETJ. Development can only be stopped by obtaining injunction in Court. Article 500 Regarding the proposal for decelerator and accelerator lanes, they should be included in requirements for traffic analysis. Section 306.D.f Regarding the inclusion of a development permit, a development permit should not be issued until final plat is approved. Landscape Ordinance This would be appropriately included in the Zoning Ordinance.