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HomeMy WebLinkAboutCable TV - 1999 - 05_13BOARD MEMBERS PRESENT: Don Wing Bill Kapka Eric Willard Carl Johnson BOARD MEMBERS ABSENT: Sherry Delling Doug Dreggors Rdmy Tholen STAFF PRESENT: Michael Stanger, Assistant City Manager Ann Maas, Administrative Secretary Katherine Poteet, Public Information Officer OTHERS PRESENT: Joe Lengfellner, TCI Government Affairs Coordinator I. CALL TO ORDER With a quorum of the committee present, the regular meeting of the Allen Cable TV and Telecommumcanons Advisory Committee was called to order by Chair Don Wing at 7:06p.m. on Thursday, May 13, 1999, at the Municipal Annex Conference Room, One Butler Circle, Allen, Texas. The following items were discussed: 11. APPROVAL OF THE MINUTES FROM THE APRIL 8, 1999, REGULAR MEETING MOTION: Eric Willard made a motion to approve the minutes for the April 8, 1999 meeting with two amendments as discussed. Carl Johnson seconded. EThe Motion carried 4 for, and 0 against. MINUTES CABLE TV AND TELECOMMUNICATIONS ADVISORY COMMITTEE REGULAR MEETING MAY 13, 1999 — 7:00 P.M. BOARD MEMBERS PRESENT: Don Wing Bill Kapka Eric Willard Carl Johnson BOARD MEMBERS ABSENT: Sherry Delling Doug Dreggors Rdmy Tholen STAFF PRESENT: Michael Stanger, Assistant City Manager Ann Maas, Administrative Secretary Katherine Poteet, Public Information Officer OTHERS PRESENT: Joe Lengfellner, TCI Government Affairs Coordinator I. CALL TO ORDER With a quorum of the committee present, the regular meeting of the Allen Cable TV and Telecommumcanons Advisory Committee was called to order by Chair Don Wing at 7:06p.m. on Thursday, May 13, 1999, at the Municipal Annex Conference Room, One Butler Circle, Allen, Texas. The following items were discussed: 11. APPROVAL OF THE MINUTES FROM THE APRIL 8, 1999, REGULAR MEETING MOTION: Eric Willard made a motion to approve the minutes for the April 8, 1999 meeting with two amendments as discussed. Carl Johnson seconded. EThe Motion carried 4 for, and 0 against. A letter was received and routed complimenting TCI on good customer service. The Committee then discussed communications in emergency situations such as the school bomb threats. A Committee member expressed concern about how the school handled the situation and suggested the Committee may want to look at ways they could help advise on communication methods in these cases. IV. MEDIA TRAINING FOR BOARDS AND COMMISSIONS - KATHERINE POTEET. Katherine Poteet handed out copies of "Guidelines for Good Media Relations' and Media Relations Policy" then advised the Committee that this policy was enacted earlier this year by the City Council. Ms. Poteet then gave an overview of the policy and procedures, which will be used in the event of an emergency, and discussed the following methods of communication used by the City WebPage Municipal Messenger Employee newsletter Cable channel Electronic Bulletin board - presently working on policies for this Local newspaper Discussion arose on the Emergency Alert System and Joe Lengfellner of TCI advised that counties generally sound the alert, but cities can also activate the system if they have properly trained personnel. Methods for increasing voter participation were also discussed and Ms. Poteet advised a candidate night on the cable channel is one possibility being considered for the future. During discussion Mr Stanger advised the Committee that he would send them a summary copy of a communications and marketing survey, which the City had done in 1998. Since there was no further discussion Ms. Poteet left the meeting. V. CONSIDER RECOMMENDATION TO THE CITY COUNCIL CONCERNING CABLE TV RATES FILED BY TCI. CTTAC Minutes May 13, 1999 Page 2 III. CITIZENS' COMMENTS A letter was received and routed complimenting TCI on good customer service. The Committee then discussed communications in emergency situations such as the school bomb threats. A Committee member expressed concern about how the school handled the situation and suggested the Committee may want to look at ways they could help advise on communication methods in these cases. IV. MEDIA TRAINING FOR BOARDS AND COMMISSIONS - KATHERINE POTEET. Katherine Poteet handed out copies of "Guidelines for Good Media Relations' and Media Relations Policy" then advised the Committee that this policy was enacted earlier this year by the City Council. Ms. Poteet then gave an overview of the policy and procedures, which will be used in the event of an emergency, and discussed the following methods of communication used by the City WebPage Municipal Messenger Employee newsletter Cable channel Electronic Bulletin board - presently working on policies for this Local newspaper Discussion arose on the Emergency Alert System and Joe Lengfellner of TCI advised that counties generally sound the alert, but cities can also activate the system if they have properly trained personnel. Methods for increasing voter participation were also discussed and Ms. Poteet advised a candidate night on the cable channel is one possibility being considered for the future. During discussion Mr Stanger advised the Committee that he would send them a summary copy of a communications and marketing survey, which the City had done in 1998. Since there was no further discussion Ms. Poteet left the meeting. V. CONSIDER RECOMMENDATION TO THE CITY COUNCIL CONCERNING CABLE TV RATES FILED BY TCI. CTTAC Minutes May 13, 1999 Page 3 Michael Stanger gave an update but advised he is waiting on a final report from C2 Consulting, which should be available by next month. After discussion the Committee decided to table this item until the next meeting. MOTION: Carl Johnson made a motion to table this item until next month. Bill Kapka seconded The Motion carried 4 for, and 0 against. VI. CONSIDER FINAL REPORT TO CITY COUNCIL CONCERNING ENDS POLICIES RELATED TO TELECOMMUNICATIONS. Michael Stanger reported that the City Council will not do anymore policy making until August, therefore the Committee has the option to proceed with the report and have it ready to go in August or they can table it for now Discussion was short as Carl Johnson advised he had to leave the meeting early and there would no longer be a quorum. VII. OTHER BUSINESS A. TCI Compliance with Franchise Agreement. Transfer to AT&T. Michael Stanger advised that TCI has acknowledged the City Council does need to approve the change to ownership to AT&T and the paperwork is in the process. B. Update: TCI Rate Filing. Michael Stanger reviewed a Cable TV rate comparison chart, which has been compiled with information derived from a survey faxed to other local TCI cities. Mr Stanger also reported to the Committee about a meeting he had with Connie Cannady, of C2 Consulting on the rate filing and reviewed a new rate sheet provided by TCI. C. Legislative Update. No update given. D. Items of Interest to the Committee. Michael Stanger advised that Sherry Delling has resigned from the Committee, and he was unsure if the position would be filled prior to October 1. I A CTTAC Minutes May 13, 1999 Page 4 Calendar: i Next regular meeting Thursday Conference Room at 7:00 p.m. VIII. ADJOURN June 10, 1999, in the Municipal Annex MOTION: Eric Willard moved to adjourn the meeting. Bill Kapka seconded. The motion carried 4 for, and 0 against. This meeting was adjourned at 8:25 p.m. These minutes read and approved this 10" day of June, 1999 Don Wing,ZTiairm L" - ), // '), Eric V1h rd, Secretary