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HomeMy WebLinkAboutMin - City Council - 2021 - 08/13 - Workshop ALLEN CITY COUNCIL FY 2021-2022 BUDGET WORKSHOP MINUTES Present: Kenneth M.Fulk,Mayor City Staff Present Through August 14: Chris Landrum,Assistant Financial Officer Councilmembers: Stephen Massey,Community Services Director Baine Brooks,Mayor Pro Tern John Phillips, Community Services Assistant Daren Meis Director Carl Clemencich(absent August 13) Chris Flanigan,Engineering Director Dave Cornette Marc Kurbansade, Community Development Chris Schulmeister Director Dave Shafer Lee Battle,Community Enhancement Director Jon Boyd,Fire Chief City Staff Present: Brian Harvey,Chief of Police Eric Ellwanger,City Manager Dan Bowman, Allen Economic Development Eric Strong,Deputy City Manager Director Tim Dentler,Assistant City Manager(absent) Monika Kretschmer,Human Resources Director Rebecca Vice,Assistant City Manager Eric Matthews,Information Technology Director Shelley B. George,City Secretary Kevin Cameron,Enterprise Application Manager Pete Smith,City Attorney Kate Meacham,Parks and Recreation Director Pete Phillis,Chief Financial Officer Brian Bristow, Parks and Recreation Assistant Director Teresa Warren, Public and Media Relations Director Rebecca Brack,Budget Officer Ryan Patterson,Strategic Services Auditor City Staff Present on August 13 Only: Brian Bristow, Parks and Recreation Assistant Director City Staff Present on August 14 Only: Rocio Gonzalez,Deputy City Secretary Joseph Cotton,Engineering Assistant Director Claudia Wayland,Library Youth Services Manager David Cannaday,Assistant Fire Chief Greg Grimes,Assistant Fire Chief Richard Vaughn,Assistant Fire Chief Hayley Angel,Planning Manager Robert Flores,Deputy Police Chief Ken Myers,Deputy Police Chief Darrin Whitman,Police Lieutenant FRIDAY,AUGUST 13,2021 With a quorum of the Councilmembers present, the FY 2021-2022 Budget Workshop Session was called to order by Mayor Fulk the meeting to order at 1:01 p.m. on Friday,August 13,2021,in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center,290 Tanglewood Circle,Pottsboro,Texas. Welcome and Introduction of Budget Process • Kenneth Fulk,Mayor • Eric Ellwanger,City Manager ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 13, 14,AND 15,2021 PAGE 2 Budget Overview • Eric Strong,Deputy City Manager Overview of City Revenue • Pete Phillis, Chief Financial Officer • Chris Landrum,Assistant Chief Financial Officer Question and Answer Session Break . Capital Improvement Program • -Chris Flanigan,Director of Engineering • Kate Meacham,Director of Parks and Recreation Information Technology Budget • Eric Mathews,Director of Information Technology Question and Answer Session The Budget Workshop Session was recessed at 5:24 p.m. on Friday,August 13,2021. SATURDAY,AUGUST 14,2021 With a quorum of the Councilmembers present,the FY 2021-2022 Budget Workshop Session was reconvened by Mayor Fulk at 9:00 a.m. on Saturday, August 14,2021, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center,290 Tanglewood Circle,Pottsboro,Texas. Non-Bond(Unprogrammed General Capital Projects Funds) • Eric Strong,Deputy City Manager • Chris Landrum,Assistant Chief Financial Officer Parks and Recreation Budget • Kate Meacham,Director of Parks and Recreation Question and Answer Session Break Community Enhancement Budget • Lee Battle,Director of Community Enhancement Fire Budget • Jon Boyd,Fire Chief Lunch,Tanglewood Dining Room Police Budget • Brian Harvey, Chief of Police ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 13,14,AND 15,2021 PAGE 3 Question and Answer Session Break Community Services Budget ■ Steve Massey,Community Services Director Council Discussion and Questions The Budget Workshop Session was recessed at 4:58 p.m. on Saturday,August 14,2021. SUNDAY,AUGUST 15,2021 With a quorum of the Councilmembers present,the FY 2021-2022 Budget Workshop Session was reconvened by Mayor Fulk at 9:02 a.m.on Sunday,August 15,2021,in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center,290 Tanglewood Circle,Pottsboro,Texas. Council Discussion Regarding the Proposed Budget Break Annual Board Appointment Process Update 111 Annual Review of Council Rules of Order and Procedure • Shelley George, City Secretary • Peter G. Smith, City Attorney Items of Interest[Council announcements regarding local civic and charitable events, meetings,fundraisers, and awards.] EXECUTIVE SESSION: An Executive Session was not held. Adjourn Mayor Fulk Adjourned FY 2021-2021 Budget Workshop Session at 11:56 a.m.on Sunday,August 15,2021,in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center,290 Tanglewood Circle,Pottsboro, Texas. The motion carried. These.minutes approved.on the 24th day of August 2021. _ APPR VED: • -� 'enneth M.Fulk,MAYOR ATTEST: Shelley B. George, TY SECRET