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HomeMy WebLinkAboutMin - Planning and Zoning Commission - 1997 - 09/06 - Workshop0 Present Stephen Terrell, Mayor Councilmembers: Lonnie Thomas David Kerr, Mayor Pro Tem Doug Gallagher Dave Powyszynski Kenneth Fulk Melissa Owen (absent) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary Bill Petty, Community Development Director Marcie Diamond, Senior Planner Sally Leeper, Administrative Assistant Call to Order C OPy Planning and Zoning Comet Sion: Jeffery Kelley, Chairperson Susan Bartlemay Mark A Pacheco Jeff McGregor Ross Obermeyer Pamela Smith (Agenda Item 1) With a quomm of the Councdmembers present, the Joint Meeting of the Allen City Council and the Planning & Zoning Commission was called to order by Mayor Terrell at 8:16 a.m. on Saturday, September 6, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Call to Order (Agenda Item II) With a quorum of the Commission members present, the Joint Meeting of the Allen City Council and the Planning & Zoning Commission was called to order by Chairperson Kelley at 8:16 a.m. on Saturday, September 6, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. ter. Introduction and Statement of Goals to be (Agenda Item III) ■■in Accomplished at the Meeting ALLEN CITY COUNCIL AND PLANNING AND ZONING COMMISSION JOINT WORKSHOP SEPTEMBER 6, 1997 - 8:00 A.M. COUNCIL CHAMBERS ALLEN PUBLIC LIBRARY TWO ALLEN CMC PLAZA 0 Present Stephen Terrell, Mayor Councilmembers: Lonnie Thomas David Kerr, Mayor Pro Tem Doug Gallagher Dave Powyszynski Kenneth Fulk Melissa Owen (absent) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary Bill Petty, Community Development Director Marcie Diamond, Senior Planner Sally Leeper, Administrative Assistant Call to Order C OPy Planning and Zoning Comet Sion: Jeffery Kelley, Chairperson Susan Bartlemay Mark A Pacheco Jeff McGregor Ross Obermeyer Pamela Smith (Agenda Item 1) With a quomm of the Councdmembers present, the Joint Meeting of the Allen City Council and the Planning & Zoning Commission was called to order by Mayor Terrell at 8:16 a.m. on Saturday, September 6, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Call to Order (Agenda Item II) With a quorum of the Commission members present, the Joint Meeting of the Allen City Council and the Planning & Zoning Commission was called to order by Chairperson Kelley at 8:16 a.m. on Saturday, September 6, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. ter. Introduction and Statement of Goals to be (Agenda Item III) ■■in Accomplished at the Meeting C-Opy ALLEN CITY COUNCIL JOINT WORKSHOP SEPTEMBER 6, 1997 PAGE 2 Mayor Terrell welcomed everyone to the meeting and stated the goals to be accomplished at the meeting were as follows: 1. Clear understanding of the planning roles of the Staff, Commission, and Council. 2 Determine level of flexibility for interpretation of the Comprehensive Plan. 3. Obtain a consensus on: a. Policy and/or ordinance for interpretation of Comprehensive Plan (rigid vs. Flexible) b. Establish level of continuity (Staff, Commission, Council) in the Comprehensive Plan administration. 4 Reach an overall consensus regarding residential density Establish Rules of Engagement (Agenda Item IV) City Manager Jon McCarty reviewed the roles of engagement to include: I Honest Responses -- Acknowledge Different Views a. Two-way discussion among equals b. Hear and Respect Everyone's Opinion c'Separate Critique of Ideas from Judgment of Person d. Be Willing to Compromise 2 Agree to Disagree, but before Disagreeing, Paraphrase the Other Person a. Maintain a Professional Level b. Maintain a Positive Attitude C. Stick to the Issues 3 Brainstorm -- There are no Dumb Ideas! (Will Consider Anything within Reason) a Weigh the Pros and Cons 4 Buy into and Support the Group's Decision 5 In addition to Acting as a Resource, Staff may Participate in Discussions MOTION: Upon a motion made by the two bodies, the bodies voted twelve (12) for and none (0) opposed to adopt the rules of engagement. The motion carried. Staff Presentation (Agenda Item V) Community Development Director Bill Petty delivered a Staff presentation and discussed the interpretation of the Comprehensive Plan being rigid versus flexible Mr. Petty reviewed the need of continuity at all levels of Comprehensive Plan administration and discussed the process and development approval process that involved various steps including the City adopting statutes, ordinances, and policies to base development decisions on the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, City of Allen Code of Ordinances and the local government code. The developer/land owner/investor then determines what they perceive to be the highest and best use for the property The next step is to meet with City Staff, at which time the Staff reviews the request in relation to the Comprehensive Plan, development trends, and good planning. L ALLEN CITY COUNCIL JOINT WORKSHOP SEPTEMBER 6, 1997 Copy PAGE The Staff then advises the proponent on the probability of receiving approval for their desired land use which may not be exactly what they envisioned. Based on the Staff's recommendation, the proponent may proceed with Staffs support to prepare the necessary documentation for submission or they may proceed without Staffs support. The next step is the Planning and Zoning Commission consideration of the request at a public hearing which includes presentation by Staff as to the appropriateness of the request, presentation of the proponent, and input by citizens. The Planning and Zoning Commission's recommendation should be based on compliance with the Comprehensive Plan, other applicable policies, codes and ordinances, input from the public hearing, good planning principles, and State laws, but not personal preference. The Planning and Zoning Commission's recommendation options include approval, approval subject to modifications, or denial. The final step is City Council action Here again, the public hearing includes presentation by Staff as to the appropriateness of the request, presentation by proponent, and input by citizens. The City Council's decision should be based on the Planning and Zoning Commission's recommendation, compliance with the Comprehensive Plan, input from the public hearing, good planning principles, and State zoning laws. The City Council has three options either approval, approval subject to modifications, or denial Mr. Petty then reviewed the Housing Density Study and presented a slide show requesting responses from the audience as to the density of the area. Staff also presented various vision statements to be considered by the Council and Commission members which included: • Encourage a variety of residential densities in the community • Encourage very low density housing • Encourage medium density housing. • Each Neighborhood District could be assigned a specific density with an established citywide average of _/3.5/3.7 dwelling units per acre. • Establish a residential density for each Neighborhood District, and eliminate the total number of dwelling units as a factor. • Promote the development of high density housing (apartments). • Encourage neighborhood retail developments to be buffered from low density single-family by multi -family developments, which is then further buffered from the single-family by medium density housing. • In the 1997 update to the Comprehensive Plan, eliminate the planning tables (Tables 19 and 20) and zone properties by lot and housing size based on good planning principles and adjacent development and zoning patterns. Provide Direction to Staff on Comprehensive Plan (Agenda Item VI) It was felt that density is only one factor to be considered in the overall picture. But good planning is a vital issue as well. It is difficult to tell the difference between some of the densities in viewing neighborhoods. ALLEN CITY COUNCIL JOINT WORKSHOP SEPTEMBER 6, 1997 cOFY PAGE 4 We also need to look at the impact of services, taxes, and what the build -out of the neighborhood will look like. Another key issue is to resolve in everyone's mind exactly how the calculation of density issues is viewed Communication needs to take place with each entity regarding any negotiations that have taken place throughout the process. Discussion was held regarding the difference, if any, between lot sizes and density issues. The group also decided that we may need to look at what rules come into place when a Planned Development is being developed. All parties need to know the background of how something got to where it was due to any possible bargaining or negotiating The Planning and Zoning Commission's findings will be more complete and understandable for Council review by the time the issue gets to Council. Good planning principles should be also tied to the memo. It was agreed that the Comprehensive Plan is the vision for the City Staff was directed to develop a standardized calculation for density A question was brought up regarding water and sewer issues and streets when density is increased. Water and sewer is updated as needed as well as streets since they are required as the development goes in It was suggested that the Neighborhood District be looked at in its entirety with possible exceptions. Application of he densities might be done on a Neighborhood District level. Staff suggested the following issues be considered: L Planning and Zoning Commission findings to be more detailed. 2 Design how densities are calculated, be consistent how it effects the Comprehensive Plan and why there might be a higher density 3. Continue to use Neighborhood Districts as planning tools with regard to densities and number of units. The Tables in the Comprehensive Plan are to be used only as guidelines with flexibility If the Council has questions and sends something back to the Planning and Zoning Commission, there needs to be clear communication with the Planning and Zoning Commission telling them what Council's concerns are Finalization of issues include: L Staff will be presenting recommendations to Planning and Zoning Commission and Council. 2 The bodies will continue to use the planning tables but with flexibility There may be a need to redefine very low density 3 There needs to be flexibility in the Comprehensive Plan. It will be used as a guideline and cite State law to that effect. 4. With regard to the density issues, there will be more deliberations on the overall City density issues An agreement needs to be made on how it is calculated, net gross, etc. The bodies were instructed that density definition is gross of net acres after flood plain is removed. ALLEN CITY COUNCIL J JOINT WORKSHOP 9 SEPTEMBER 6, 1997 LoPy PAGE The vision statements will be brought back to Council and Planning and Zoning Commission for additional comments and agreements Staff will then implement statements as those comments are brought back to Staff Adiourn (Agenda Item VII) MOTION: Upon a motion made by Commission member Obermeyer and a second Commission member Smith, the Planning and Zoning Commission voted six (6) for and none (0) opposed to adjourn the Joint Meeting of the Allen City Council and the Planning & Zoning Commission at 12:30 p.m. on Saturday, September 6, 1997 The motion carried. Adiou ui (Agenda Item VIII) MOTION: Upon a motion made by Councilmember Gallagher and a second Mayor Pro Tem, the Council voted six (6) for and none (0) opposed to adjourn the Joint Meeting of the Allen City Council and the Planning & Zoning Commission at 12:30 p.m. on Saturday, September 6, 1997 The motion carried These minutes approved on the 18th day of September , 1997 ATTEST: �+� Le�fly` Jud orris- CMC, CITY SECRETARY L APPROVED: Stephen Terrell, MAYOR