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Home My WebLink AboutMin - Planning and Zoning Commission - 2002 - 10/01 - RegularATTENDANCE: Commissioners Present Gary Caplinger, Chair Alan Grimes, First Vice -Chair Darton Culbertson Robin Sedlacek, arrived Kenneth Harvey Robert Wendland Commissioners Absent: Gary Stocker City Staff Present: David Hoover, Assistant Director of Planning Sally L. Leeper, Planner Pam Conway, Administrative Secretary Dennis Abraham, Civil Engineer Peter Tian, Traffic Engineer David Dodd, Attorney REGULAR AGENDA Call to Order and Announce a Quorum is Present: With a quorum of the Commissioners present, Chairman Caplinger called the meeting to order at 7:00 p.m. in the City Hall Council Chambers, 305 Century Parkway Director's Report on September 24, 2002 Council Action: David Hoover, Assistant Director of Planning and Development, reported that there had been no action taken by City Council on any item referred from the Planning and Zoning Commission. Election of Officers Chair: Commissioner Grimes nominated Commissioner Caplinger for the position of Chair Commissioner Sedlacek seconded the nomination. The Commission voted 6 FOR and 0 OPPOSED to re-elect Gary Caplinger as Chair. First Vice Chair: Commissioner Culbertson nominated Commissioner Grimes for the position of First Vice Chair. Commissioner Sedlacek seconded the nomination. The Commission voted 6 FOR and 0 OPPOSED to re-elect Alan Grimes as First Vice Chair. ALLEN PLANNING & ZONING COMMISSION r+, OCTOBER 1, 2002 ATTENDANCE: Commissioners Present Gary Caplinger, Chair Alan Grimes, First Vice -Chair Darton Culbertson Robin Sedlacek, arrived Kenneth Harvey Robert Wendland Commissioners Absent: Gary Stocker City Staff Present: David Hoover, Assistant Director of Planning Sally L. Leeper, Planner Pam Conway, Administrative Secretary Dennis Abraham, Civil Engineer Peter Tian, Traffic Engineer David Dodd, Attorney REGULAR AGENDA Call to Order and Announce a Quorum is Present: With a quorum of the Commissioners present, Chairman Caplinger called the meeting to order at 7:00 p.m. in the City Hall Council Chambers, 305 Century Parkway Director's Report on September 24, 2002 Council Action: David Hoover, Assistant Director of Planning and Development, reported that there had been no action taken by City Council on any item referred from the Planning and Zoning Commission. Election of Officers Chair: Commissioner Grimes nominated Commissioner Caplinger for the position of Chair Commissioner Sedlacek seconded the nomination. The Commission voted 6 FOR and 0 OPPOSED to re-elect Gary Caplinger as Chair. First Vice Chair: Commissioner Culbertson nominated Commissioner Grimes for the position of First Vice Chair. Commissioner Sedlacek seconded the nomination. The Commission voted 6 FOR and 0 OPPOSED to re-elect Alan Grimes as First Vice Chair. PLANNING & ZONING COMMISSION OCTOBER 1, 2002 PAGE Second Vice Chair: ��IIIIII Commissioner Culbertson nominated Commissioner Sedlacek for the position of Second Vice Chair. The Commission voted 6 FOR and 0 OPPOSED to elect Commissioner Sedlacek as Second Vice Chair. CONSENT AGENDA 1. Approve Minutes of September 17, 2002, Regular Meeting Motion: Upon a motion by Commissioner Grimes, and a second by Commissioner Culbertson, the Commission voted 5 IN FAVOR and 1 ABSTAINED to approve the Consent Agenda. Commissioner Wendland abstained. The motion carried. REGULAR AGENDA 2. Tabled Item/Preliminary Plat — Consider a Preliminary Plat for The Orchards, being 68.942± acres out of the William Snyder Survey, Abstract No. 821, City of Allen, Collin County, Texas, located at the northeast comer of Malone Road and Bethany Drive. Chairman Caplinger read a letter from the applicant requesting the item to be withdrawn. 3. Public Hearing Continued - Consider a request for SUP No. 93 for Outdoor Storage. Current zoning is Planned Development No. 58 with SC -Shopping Center uses. The property is described as 13.4517± acres of land being Lot 1, Block A, Comerstone/Allen Addition, situated in the L.K. Pegues Survey, Abstract No. 702, City of Allen, Collin County, Texas, located at the northeast comer of Exchange Parkway and US 75. Mr. Hoover reviewed the request for the Commission. He stated that staff believed the character of the outdoor storage was industrial and not appropriate for this location. Chairman Caplinger reminded the Commission that the Public Hearing remains open. Mr. Fred Gantz, Owner, 5440 Harvest Hill Road, Dallas, presented a layout of the outside storage area. He stated that the storage area has been reconfigured and landscaping has been added. He stated a swing gate has been eliminated and relocated as a slide gate. The Fire Marshall has given approval of realignment of the gate and fire lanes. Mr. Gantz also stated that the landscaping would be with photinias, and other trees. He presented a letter of support from an adjacent property owner (attached). The Commission reviewed the new request. Mr. Hoover stated that he spoke to the Fire Marshall and he has approved the reconfiguration of Fire lanes. This would require a simple plat amendment. PLANNING & ZONING COMMISSION OCTOBER 1, 2002 PAGE Mr. Lantz stated that this outside storage would be eliminated if the tenant requesting this use were to vacate. He named other businesses (such as Kmart, Harley-Davidson) along US 75 i which have been allowed to have outside storage. He stated that the storage he is requesting would be behind a wall and is being screened with landscaping. Bart Estes, 6423 Camille, Dallas, Representing WhiteCap Industries, the company requesting the storage, was present for any questions. Bob Martin, 1224 Heritage Parkway South, expressed opposition to the request. He stated that this would open the door for additional SUPS to deviate from the City's original plans. He believed it was not the right area for this type of storage. He stated that it is an office area not warehouse. He doesn't want Allen to "step backwards " With no one wishing to speak, the Public Hearing was closed. At the request of the Commission, Mr. Estes reviewed some of the materials to be stored and discussed the trucks used for transport: • No lumber, or heavy machines • Power tools and building supplies only • One 40 foot truck per month — off-loading from outside the storage area. • All other loading/unloading can be done inside the fenced area or at the loading docks. • They are a retail area — not a warehouse • Plenty of room inside the storage area for loading. • Metal racks for storage inside the storage area — no higher than 6 foot. • They will store racks of palletized material. • No material being stored will exceed 6 feet in height. Mr. Hoover stated that the concern was flat bed trucks with re -bar, etc, that require fork lifts to load and unload outside the storage area, congesting the fire lanes. Mr. Gantz stated that all off-loading will be within the outside storage area. Motion: Upon a motion by Commissioner Culbertson, and a second by Commissioner Harvey, the Commission voted 4 I FAVOR and 20PPOSED to approve the request with the following conditions: • The storage area wall will be S feet in height. • The wall will be constructed of similar materials to the main building. • The storage of supplies will be limited to a height of six feet inside the screened area. • Landscaping will be required along the southern outside edge of the storage area. • If WhiteCap Industries vacates the premises, the SUP will expire and the outside storage will be removed. • All unloading shall be done inside the storage area. Chairman Caplinger and Commissioner Grimes were opposed. The motion carried. PLANNING & ZONING COMMISSION OCTOBER 1, 2002 PAGE 4. General Development Plan — Consider a request for a General Development Plan for Shelley Farm Lake Estates, being 155 residential lots on 51.4581 acres of land situated in the D.B. Hearne Survey, Abstract No. 427, City of Allen, Collin County, Texas; located south and east of Shelley Drive and Bozeman Drive. David Hoover presented the request to the Commission, addressing several issues in detail: the lots located at the southern boundary would be graded to drain towards the street in the new subdivision to avoid adverse effects on the developed lots in Parker; the alignment of Chaparral Road will require an exchange of property between the developer and AISD and the support of the Town of Parker, prior to a preliminary plat. Parker does not plan to extend Bozeman Drive north of Easy Acres, and as a result, the unimproved 30' strip of land south of the proposed intersection of Chaparral and Malone Road should be abandoned by the City as a part of the platting process, an easement may be retained to accommodate drainage from the east. Commissioner Grimes questioned the development of the land to the east. Mr. Hoover stated that the land is owned by the same family and they are aware of the issues. Mardy Brown, Dowdy Anderson, 714 Rock Crossing Lane, on behalf of Dawnell Shelley, noted that the property is under the same ownership. He stated that they look forward to working with staff as they move forward with the development of this property Motion: Upon a motion by Commissioner Grimes, and a second by Commissioner Culbertson, the Commission voted 6 I FAVOR and 0 OPPOSED to approve the request with the following conditions prior to submittal of a preliminary plat: • The land swap between the AISD and the applicant must be completed. • The City of Parker must agree in writing to the proposed alignment of Chaparral Road and proposals for any additional detention pursuant to the judgment. • The drainage study must be completed and approved by the Engineering Department to support any eventual lot and street configurations due to alterations in the flood plain. • Sowell drainage easement must be resolved. • All issues related to any parks acquisition/maintenance be resolved. The motion carried. Other Business Sally Leeper, Planner, reminded the Commission that the Boards and Commission dinner would be held on December 12, 2002 at the Hilton Garden Inn, in Allen. • Upcoming Agenda Items I PLANNING & ZONING COMMISSION OCTOBER 1, 2002 PAGE 5 Adiourn Motion: Upon a motion by Commissioner Harvey, and a second by Commissioner Grimes, the Commission voted 6 IN FAVOR and 0 OPPOSED to adjourn the October 1, 2002 Planning & Zoning meeting at 8:30 p.m. These minutes approved this 5l� day of 2002. apl' , Chairman C Pam Conway, AcTininistrativ e ecretary I MM9 Fiber Systems ■— M International September 30, 2002 Fred Gans Cornerstone Development Corporation 5440 Harvest Hill Road, Suite 128 Dallas, TX 75230 Re: Whitecap Industries Dear Mr. Gans: Fiber Systems International, Inc. appreciates your open communication regarding Whitecaps' interest in being our neighbor at Cornerstone Crossing at 1300 North Central Expressway and their need for an outside storage area. Due to your intent to construct the walled area in masonry that matches the building and locating it in the least obtrusive area of the site we support your efforts. As important as the above mentioned is the fact that this tenant complements our parking needs very well even after the loss of spaces for the storage area. Let us know if there is anything else we can do to help support your efforts with the City of Allen. SinC_ Kieran McGrat Chief Financial fficer 1300 Cental Expressway North, Suite 100, Allen, Texas 75013 Phone (972)690-6005 1-800.472-4225 Fax (972)69G-8181 w. r. vtithenysfemscom fsi@fi ersystemscom vee. swam, im�„wmoai �, o� ev�ai oppaw�nv emaiaa,