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HomeMy WebLinkAboutMin - Planning and Zoning Commission - 2013 - 05/07 - RegularI I T� CITY OF ALLEN LI E ATTENDANCE: Commissioners Present: Robert Wendland, Chairman Jeff Cocking, I" Vice Chair Shirley Mangrum, 2"" Vice Chair Barbara McNutt John Ogrizovich Steven Platt, Jr. Ben Trahan PLANNING AND ZONING COMMISSION City Staff Present: Ogden "Be" Bass, AICP, Director of Community Development Shawn Poe, PE, Assistant Director of Engineering Tiffany McLeod, Senior Planner Shelby Griffin, Planner Bevin Laughlin, City Attorney Regular Meeting May 7, 2013 Call to Order and Announce a Quorum is Present: With a quorum of the Commissioners present, Chairman Wendland called the meeting to order at 7.00 p.m. in the City Hall Council Chambers at Allen City Hall, 305 Century Parkway Director's Report L Action taken on the Planning & Zoning Commission items by City Council at the April 23, 2013 regular meeting. Consent Aeenda 2. Approve minutes from the April 16, 2013 regular meeting 3. Receive the Capital Improvement Program (CIP) Status Report. Motion: Upon a motion by Commissioner Trahan, and a second by Commissioner Platt, the Commission voted 7 IN FAVOR, and 0 OPPOSED to approve the Consent Agenda. The motion carried. 1 Regular Agenda Agenda Item #4 Preliminary Plat — Consider a Preliminary Plat for McDermott Farms being 79.60± acres out of the J. Gough Survey, Abstract No 347, City of Allen, Collin County, Texas: located approximately 930 feet north of McDermott Drive in between Custer Road and Shallowater Drive. (PP - 4/2/13 -23) [McDermott Farms] Ms. Tiffany McLeod, Senior Planner, presented to the Commission. The property is located north of McDermott Drive and east Custer Road. She stated that the subject property is zoned Planned Development No. 112 for Single Family Residential (R-5) use. The Preliminary Plat is 79.60± acres and shows two phases of development. There are a total of 281 residential front entry lots and approximately six (6) acres of open space area. There are three (3) access points for the subdivision. The main access point is off of Custer Road. There are two access points off of Shallowater Drive. The access point off off Shallowater Drive onto Bent Hom Drive will run cast/west and ultimately connect Custer Road and Shallowater Drive. One half of the street will be built with this subdivision. The other half will be built when the property to the south develops. Ms. McLeod explained that the Preliminary Plat has been reviewed by the Technical Review Committee, is consistent with the approved PD Concept Plan and meets the standards of the Allen Land Development Code IALDCI. 1 Motion: Upon a motion by Commissioner McNutt, and a second by Commissioner Ogrizovich, the Commission voted 7 IN FAVOR, and 0 OPPOSED to approve the Preliminary Plat for McDermott Farms. The motion carried. Chairman Wendland recused himself from the dais for Agenda Item 45. 1" Vice Chair Cocking presided as Chair for Agenda Item 45. Agenda Item 95 Consider a request to amend a portion of Planned Development No. 54 to allow mini -warehouses as a permitted use and adopt a Concept Plan, Development Regulations and Building Elevations for the property. The property is 5.36± acres situated in the Catherine Parsons Survey, Abstract No. 711, City of Allen, Collin County, Texas; located at the southeast comer of Exchange Parkway and Alma Drive. (Z-10/31/12-76) [Assured Self Storage] Mr. Ogden "Be" Bass, AICP, Director of Community Development, presented to the Commission. The property is located south of Exchange Parkway and east Alma Drive. Mr. Bass explained that the applicant is proposing to develop 5.36 acres of property for a mini- warehouses/public storage facility The property is zoned Planned Development No. 54 for Shopping 1 Center use. The permitted uses listed in the current PD do not include a mini-warehouses/public storage use. Therefore, the applicant is proposing to amend the PD to incorporate this use and adopt a Concept Plan, Development Regulations and Building Elevations for the property Mr. Bass described the development to the Commission. He explained that the facility would consist of eleven (11) one-story storage buildings and one two-story office building with an on-site caretaker residence. The primary access point is off of Exchange Parkway and an emergency access point is provided off of Alma Drive. The storage portion of the facility is fully enclosed with masonry walls and opaque gates. Perimeter screening for the property consists of the exterior walls of the storage buildings and masonry wall connectors of equal height. In addition to the masonry wall, the Concept Plan shows a 24" bemr and 3" caliper evergreen trees that will be planted along the southern and eastern property boundaries. Mr. Bass also stated that an eight foot (8') masonry screening wall, located along the entire southern boundary, will be built with the development of the storage facility Mr. Bass stated that this zoning request has been reviewed by the Technical Review Committee and that staff recommends approval. Commissioner McNutt inquired about the gates on the southern and eastern facades of the masonry wall. Mr. Bass stated that the exact material of the doors has not been determined but that it would be something similar to the opaque entry gates. 1" Vice Chair Cocking opened the Public Hearing. 1 Steve Aman, 1220 Granger Drive, Allen, TX, spoke in opposition of the request. Jerry Jones, 1210 Comanche Drive, Allen, TX, spoke in opposition of the request. John Parcman, 1702 Edinburg Court, Allen, TX, spoke in opposition of the request Adam Bell, 1107 Padre Circle, Allen, TX, spoke in favor of the request. With no one else choosing to come forward, the Public Hearing was closed. Mr. Bass addressed the concerns voiced during the Public Hearing. He stated that the trees used as part of the screening on the south and east side would be an evergreen variety and that he could support changing the 30 feet spacing to 25 feet. Mr. Bass stated that staff is indifferent about having gates to access the landscape buffer on the south and east boundary of the site. He informed the Commission that staff would support modifying the morning gate hours from 6:00 am. to a later time. Mr Bass explained that there would be no truck rental on site. He informed the Commission that any auctions held on site would require the owner to apply for a Special Event Permit. Mr. Shawn Valk, 623 Big Oar, Rockwall, TX, applicant, addressed the Commission. He explained the process that was conducted to notify adjacent property owners. He stated that providing doors on the back of the facility was a request that was made by the adjacent property owners. Mr. Valk explained that the front entry doors would be operated by a digital code. For security purposes, each leasee would have their 1 own code. If the leasee stayed in the facility past the operating gate hours, that individual would be required to leave. 2"d Vice Chair Mangrum inquired about the number of people attending the auctions on site. Mr. Valk explained there would be 10-20 people over a 2-3 day period. He added that only 3-5 storage units would get auctioned at one time. Commissioner McNutt inquired about the possibility of the lighting on the property trespassing onto adjoining properties. Mr. Valk explained that all the lights are shielded and located below the masonry wall enclosure height. Commissioner Ogrizovich asked if the caretaker would be on all site 24/7, even though the office hours are limited. Mr. Valk explained that the caretaker would be on site at all times and someone would be able to be contacted at any time during the day Commissioner Ogrizovich asked for the applicant to clarify which materials would not be allowed to he stored on site. Mr. Valk stated that there would be no liquids, gasoline, combustible materials or tires on site. Commissioner Ogrizovich asked if there was language in the lease contract pertaining to materials not allowed on site. Mr. Valk explained that the lease contract does state the requirements on what is and is not allowed on site and that the lease agreement is enforceable. Commissioner Ogrizovich inquired about the ability for there to be businesses located on site. Mr. Valk stated that this facility is set up for storage only Business activity would not be permitted to operate within the storage units. Commissioner Ogrizovich asked if the applicant would be willing to change the gate hours to open later to the day Mr. Valk replied that they would be willing to change the hours of the gate. 2"d Vice Chair Mangrum inquired about the security on site. Mr. Valk explained that there would be 32- 36 total cameras in site. The office staff would be monitoring the gates, driveways, hallways and perimeter at all times. Commissioner Ogrizovich asked for confirmation that no gasoline would be located on site. Mr Valk stated that no liquids (including gas) are allowed. He added that no combustibles or ammunition would be permitted on site Commissioner Trahan asked if there would be an agreement between the tenant and management company to grant the management company the authority to enter a unit if there are prohibited materials on site Mr. Valk explained that the office staff would call the authorities and then they would notify the tenant to the remove the item(s) and/or that they would have to vacate the unit. Commissioner McNutt asked about the target market and whether or not it would be mostly Allen residents leasing the storage units. Mr. Valk stated that this is a neighborhood storage facility and meant to service Allen residents. Mr. Valk added that most of the tenants would only be traveling 2-3 miles to the site. Commissioner Platt inquired about the maintenance door located between buildings I, J and buildings G and H. Mr. Valk explained that they are solid fire doors. 1" Vice Chair Cocking announced that there were approximately 10 written responses pertaining to this case. I Director Bass commented that the ALDC does not allow flammable or odorous materials on site and if the City becomes aware of that it is a zoning violation. He also added that the photometric plan would be part of the site plan review process which requires the foot candles to be zero at the property line. Commissioner Ogrizovich asked if there needed to be specific language in the ordinance pertaining to combustibles. Mr. Bass explained that it is not necessary but that the Commission is welcome to make the recommendation. Commissioner Ogrizovich stated that he would recommend live auctions be limited to two per year and that the trees be set 25 feet apart. He added that he would recommend that no businesses be allowed and that the opening hours for the gate be limited 8 am., instead of the proposed 6 am. Director Bass stated that limited the property to two events per year would be consistent with the .4LDC and that if they want to hold more they will have to change the zoning on the permit. Commissioner Trahan asked if the live auction would have to get a special event permit. Mr. Bass said they would have to get a special permit to hold each auction. 2nd Vice Chair Mangrum supports the request. She agrees with the recommendation of two auctions per year. She also stated that she feels it would be appropriate to have the trees be planted 25 feet apart and that the gate hours being from 8 am. to 9 pm. Commissioner Platt supports the request. He explained that he thinks that 7 am. would be an appropriate time for the gate hours to open. He explained that this time frame would work better with school traffic. Commissioner McNutt agreed that 25 feet spacing of the trees is appropriate. She is supportive of prohibiting businesses from operating on site and that she supports requiring a special events permit for the auctions. She stated that she would like to the see the gate opening time being no earlier than Sam. Commissioner Trahan stated that he supported the request. He added that he would support a gate opening time of 7 am. Motion: Upon a motion by Commissioner Platt, and a second by Commissioner Trahan, the Commission voted 6 IN FAVOR, and 0 OPPOSED to recommend approval of the request to amend a portion of Planned Development No. 54 to allow mini -warehouses as a permitted use and adopt a Concept Plan, Development Regulations and Building Elevations for the property located at the southeast corner of Exchange Parkway and Alma Drive for Assured Self Storage with the following conditions: The evergreen trees shall be planted every 25 feet on center. The gates hours shall be 7 am. to 9 pm. The auctions shall be limited to 2 per year with a special event permit. IThe motion carried. 1 Adjournment / Upon ace ation, the meeting adjourned at 8:30 p m S� The tes to, th day of 2013. i Obert We Ian hauman;Iby Griffin fanner In u Director's Report from 4/23/13 City Council Meeting There was one item taken to the April 23, 2013 City Council meeting for consideration: • A request to Adopt an Ordinance to amend the Allen Land Development Code, Section 4.20.2, Schedule of Principal Uses, to limit uses classified as Adult Bookstores, Massage Parlors, and Sexuallv-Oriented Businesses to property located within a Heavy Industrial (HI) District was approved I