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HomeMy WebLinkAboutMin - Planning and Zoning Commission - 2014 - 05/20 - Regular;_ CITY OF ALLEN ATTENDANCE: Commissioners Present: Jeff Cocking, Chair Shirley Mangrum, I' Vice Chair Ben Trahan, 2n1 Vice Chair Barbara McNutt John Ogrizovich Michael Orr Stephen Platt, Jr. Absent: None PLANNING AND ZONING COMMISSION Regular Meeting May 20, 2014 City Staff Present: Ogden "Bo" Bass, AICP, Director of Community Development Shawn Poe, PE, Assistant Director of Engineering Tiffany McLeod, Senior Planner Patrick Blasdes, Planner Madhun 6ulkarni, Planner Kevin Laughlin, City Attorney Call to Order and Announce a Quorum is Present' With a quorum of the Commissioners present, Chairman Cocking called the meeting to order at 7.00 p.m. in the City Hall Council Chambers Room at Allen City Hall, 305 Century Parkway Director's Report L Action taken on the Planning & Zoning Commission items by City Council at the May 13, 2014 regular meeting attached Consent Aeenda 2. Approve minutes from theMay 6, 2061 regular meeting 3. Capital Improvement Program (CIP) Status Report. Motion: Upon a motion by Commissioner Platt, and a second by Commissioner McNutt, the Commission voted 7 IN FAVOR, and 0 OPPOSED to approve the Consent Agenda. The motion carried. Reeular Agenda 4. Public Hearing/Replat — Conduct a Public Hearing and consider a request for a Replat for Lot IR, Block 1, Cottonwood Creek Village Shopping Center No. 3, being a Replat of Lot 1, Block 1, Cottonwood Creek Village Shopping Center No. 3, being 0.574± acres, City of Allen, Collin County, Texas; located north of Main Street and west of Greenville Avenue (and commonly known as 123 N. Greenville Avenue). (FP -4/17/14-22) [Cottonwood Creek Village Shopping Center No. 3] Ms. Tiffany McLeod, Senior Planner, presented to the Commission. The property is generally located north of Main Street and west of Greenville Avenue, and zoned Shopping Center (SC). The surrounding properties are also zoned Shopping Center (SC). She stated that this site had a former gas station, which has now been demolished. In November 2013, a Specific Use Permit for a minor automotive repair for Midas was considered and approved by City Council. A site plan has recently been approved by Staff, and the Replat is the last step. The Replat is a little over half an acre and includes three access points; one access point on Greenville Avenue and access points on both the northeastern and southeastern ends of the site. About five feet of right-of-way is dedicated along Greenville Avenue and various easements are also shown on the plat. The Replat has gone through the Technical Review Committee, meets the standards of the Allen Land Development Co (ALDO, and staff recommends approval. Chairman Cocking opened the Public Hearing. With no one wishing to speak, the Public Hearing was closed. Motion: Upon a motion by Commissioner McNutt, and a second by Commissioner Orr, the Commission voted 7 IN FAVOR, and 0 OPPOSED to approve the Replat for Lot 1R, Block 1, Cottonwood Creek Village Shopping Center No. 3. The motion carried 5 Combination Plat — Consider a Combination Plat for Lot 2B, Block 7, Whisenant J M. Addition, being 0.349± acres in the W.M Perrin Survev, Abstract No. 708, City of Allen, Texas; located at the southwest corner of Main Street and Anna Drive. (FP -5/6/14-29) [Whisenant J.M. Addition] Ms. Tiffany McLeod, Senior Planner, presented to the Commission. The subject propertyis located on the southwest corner of Main Street and Alma Drive, and zoned Central Business District (CBD). The surrounding zoning is also Central Business District (CBD). There was an existing house on the property that has recently been demolished. A Site Plan has been approved for a medical office use at this location. The final step in the development process is to plat the property This is a Combination Plat for approximately 0.35 acres. There is one (1) access point for the site on Anna Drive. There is also a cross -access easement m place for when the properties to the west develop. Various easements as well as a right-of-way dedication along Main Street have been provided. This Combination Plat meets the requirements for both a Preliminary Plat and Final Plat. i The Combination Plat has been reviewed by the Technical Review Committee, is consistent with the standards of the Allen Land Dereloamenl Code (ALDC), and staff recommends approval. Motion: Upon a motion by 21" Vice -Chair Trahan, and a second by Commissioner Ogrizovich, the Commission voted 7 IN FAVOR, and 0 OPPOSED to approve the Combination Plat for Whisenant J.M. Addition. The motion carried. 6. Tabled Item/Alternative Screening Request — Consider a request to approve an alternative screening for McDermott Business Park, Lots 2, 4 and 5, Block A, for McDermott Business Park pursuant to ALDC §7.074 The property is located south of McDermott Drive and east of Butler Drive. [McDermott Business Park] Mr. Patrick Blaydes, Planner, presented to the Commission. This agenda item was tabled from the May 6"' Planning and Zoning Commission meeting. It is a request for an alternative screening material located east of Central Expressway, between Greenville Avenue and Century Drive. The subject property is zoned CBD, Central Business District, and the zoning is CBD to the north, east, and west. To the south is an R-3, Single Family Residential District zoning. Since the May 6"' meeting,the applicant has met with the homeowner. Chairman Cocking invited Mr. Villalobos to speak Mike Villalobos, 7621 Hope Court, Plano, Texas, stated that he took the Commission's consideration of the screening. One of the options, and not his first choice nor his favorite, is to install a hedge row and to add a cyclone fence to stop pedestrian traffic. Having met with the homeowner, and considering the two easements that abut each other, another proposal is to install an 8 -foot stained board -on -board fence between the two easements. He reiterated the two options: a cyclone fence with vegetation or the 8 -foot board -on -board fence. The car traffic lights and noise would be stoppedmore effectively with the board - on -board fence. Chairman Cocking invited Ms. Newman to speak Ms Newman,4 Ellis Circle, Allen, Texas, thanked the Commission for tabling the item last time. She stated that the board -on -board seems to be the best alternative because of the points Mr. Villalobos presented. She spoke with her other neighbors whose concerns were light and cut -through traffic that theboard-on-board fence would address. Discussion ensued between the Commissioners. Chairman Cocking reminded the Commission that this is an alternative screening request. The Code requires a masonry wall, but that would not work because of several reasons including the removal of 120+ trees. The original request was for a vegetative screen with some sort of a cyclone fence. The alternative is a board -on -board fence. The City has usually never allowed this type of a fence because of maintenance issues as the life span of a wood fence is only seven to eight years —causing them to be replaced regularly 2nd Vice -Chair Trahan confirmed that Code Enforcement would be involved if the fence were to break down. He said this proposal seems liken good compromise. Chairman Cocking asked to clarify, and 2n1 Vice -Chair Trahan said he liked the board -on -board fence. Commissioner McNutt agreed with 2"d Vice -Chair Trahan that a board -on -board fence is a good compromise. Maintenance is an issue, but the Code Enforcement system is in place Commissioner Platt thought the initial landscaping wall was sufficient, but also agreed with the board -on- board fence as it solves all the issues presented. He also recommended a steel post and a pre -stained board -on -board cedar for a greater life expectancy and less maintenance. 1"Vice-Chair Mangrum asked staff the difference between a cyclone fence and a chain-link fence, to which Mr Blaydes replied that a cyclone fence is a chain-link with the vinyl mesh. I" Vice -Chair Mangrum stated she also Irked the board -on -board 8 -foot wood fence. She also recommended it have a steel post and be stained. Commissioner Our asked for clarification if the planting would also be included with the board -on -board fence Mr. Blaydes stated it is up to the Commission to decide. Commissioner Orr liked the board -on- board fence, but did not think the planting was necessary. Commissioner Ogrizovmh wanted clarification on the location. He was to agreement with the othercommisstoners. Chairman Cocking said a wood fence was never an alternative screening material in Allen because of maintenance issues. He asked about safeguards in a motion to maintain the fence for the life of the property 1 Mr. Blaydes agreed that the board -on -board fence will probably not last as long as the cyclone fence. He ensured Code Enforcement would check the maintenance of the fence. He also recommended that the applicant submit a document guaranteeing that the fence would be maintained throughout the life of the property in a Business Owner Association. Discussion continued regarding appropriate wording for the motion including terms such as — 8 -foot cedar board -onboard fence, steel posts, pre -stained, running between the electric and sewer easements, maintenance to be provided by the Business Owners Association and/or any subsequent owners or associations in place, for the life of the property Motion: Upon a motion by 2"d Vice -Chair Trahan, and a second by I" Vice -Chair Mangrum, the Commission voted 7 IN FAVOR, and 0 OPPOSED to approve Alternative Screening for McDermott Business Park, Lots 2, 4, and 5, consisting of a pre -stained board on board cedar fence, eight feet in height, with steel posts, located generally between the sanitary sewer easement and the electric easement and maintained for the life of the buildings by the McDermott Business Park Property Owner's Association or the properly owners of Lots 2, 4, and 5 of McDermott Business Park should the Property Owners Association disband. The motion carried. Adjournment 1 Chairman Cocking invited guests to the podium The Boy Scouts Troop 223 were present and introduced themselves for the Communication Merit Badge and Citizenship in the Community Badge. The meeting adjorgned at 7:28 p.m. These minutes a/pjo tis ���c ay ef'�01--e— 2014. Jeff Cocking, F P AWPIAAAA,-.. Madhuri Kulkarni, Planner E . Director's Report from 5/13/2014 City Council Meeting There were no items taken to the May 13, 2014 City Council Meeting. D