HomeMy WebLinkAboutMin - Arts Alliance - 1999 - 01/05 - RegularMINUTES
ALLEN ARTS ALLIANCE BOARD
REGULAR CALLED MEETING
JANUARY 5, 1999 - 5:30 PM
AAAB MEMBERS PRESENT
Barbara Eubanks, Chair
Tess McKeown
Lori Fairchild, Vice -Chair
Warren Johnson
Evelyn Dawson
MEMBERS ABSENT
Gregg Layton, Secretary
Danny McLarty
GUESTS PRESENT
STAFF PRESENT
Don Horton, Director of Parks and Recreation
Sue Witkowski, Secretary
Sandy McGowan, Recreation Superintendent
I. CALL TO ORDER
Chair, Barbara Eubanks called the meeting to order at 5:30 p.m.
II. CITIZENS COMMENTS
There were no citizens wishing to speak to the Board at this time.
III. APPROVE MINUTES FROM DECEMBER 1, 1995 REGULAR
CALLED MEETING
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Allen Arts Alliance Board Meeting
January 5, 1999
MOTION: Evelyn Dawson moved to approve the Minutes from
December 1, 1998 as presented. Lori Fairchild seconded
and the Motion carried 5 for 0 against.
IV. STAFF UPDATES
Barbara Eubanks informed the Board she had put together a rough draft
of the proposed survey to be mailed to the residents of Allen. Following
a review by the Board, it was determined that a return envelope would
be included, along with the survey questions in a Scantron format.
Collin County Community College will be doing the Scantron form and
results of the survey for the Board. Barbara indicated she would like to
see this survey mailed by February 1. Lori and Evelyn were assigned
the task of "wordsmithing" the document and putting together a cover
letter that will accompany each survey
It was suggested that if names and addresses were supplied to the
returned survey, we might be able to offer a drawing for a stay at Blee
Cottage or a similar donated item. This might form a nice base for
mailings to interested residents of Allen for volunteerism and/or special
events.
V. ALLEN COMMUNITY DEVELOPMENT CORPORATION
BOARD JOINT MEETING PLANS
Chair, Barbara Eubanks told the Board that at the December meeting,
the Community Development Corporation Board did not have a quorum
present, so no meeting was held.
She indicated that the next regular meeting of that Board is to be January
18, 1999 and asked that all Allen Arts Alliance Board Members attend.
That meeting is to be held in the Allen Library Meeting Room,
beginning at 7 pm. Barbara indicated she would be opening up the floor
for discussion following the Power Point presentation that has been
shown to City Council.
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Allen Arts Alliance Board Meeting
January 5, 1999
VI. SUBCOMMITTEE REPORT ON ARTS A LA ALLEN EVENT -
TESS MCKEOWN
Tess McKeown reported that the subcommittee had met last month, and
that the following were some of the new participants in this endeavor, S.
Stein, Ann Carroll, Steve Bookout, Pat Buckley, D. Faircloth, along
with Board members and City of Allen staff.
The subcommittee has determined that the Arts a la Allen event will be
held at Bethany Lakes Park on May 8. The Vocal Majority has been
contacted, along with Eddie Coker as possible performers at this event.
The subcommittee is currently discussing a possible name change for this
event, and enlisted the opinion of the Allen Arts Alliance Board
regarding this issue.
MOTION: Tess moved to hold the event on May 8, at Bethany Lakes
Park, entertainment being paid for, as well as to rent
booth space at Springfest to promote this event. Warren
Johnson seconded, and the Motion carried, 5 for, 0
against.
VII. FUTURE AGENDA REQUEST ITEMS
It was requested that the upcoming survey be placed on the next agenda
of this Board.
VIII. OTHER BUSINESS
It was suggested that the start -time for future Allen Arts Alliance Board
meetings be changed from 5:30 to 6 p.m. to allow better arrival time for
Board members.
Following a wrap-up discussion on the Christmas Dinner at the Eubanks
home, Don Horton volunteered to contact Leadership Allen Class
members, along with Board members regarding their support.
IX. ADJOURN
There being no further business, the meeting was adjourned at 7.30 p.m.
11,
17.
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Allen Arts Alliance Board Meeting
January 5, 1999
These minutes read and approved this 2nd day of February 1999
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Gregg Layton,