HomeMy WebLinkAboutMin - Arts Alliance - 1998 - 07/07 - RegularMINUTES
ALLEN ARTS ALLIANCE BOARD
REGULAR CALLED MEETING
JULY 7, 1998 - 5:30 P.M.
AAAB MEMBERS PRESENT
Danny McLarty
Barbara Eubanks
Lori Fairchild
Gregg Layton
Tess McKeown
Warren Johnson
Evelyn Dawson
MEMBERS ABSENT
None
EGUESTS PRESENT
None
STAFF PRESENT
Don Horton, Director of Parks and Recreation
Sue Witkowski, Secretary
I. CALL TO ORDER
Staff called the meeting to order at 5'43 p.m.
II. ELECTION OF OFFICERS
A. Chairman
' MOTION: Danny McLarty moved to nominate Barbara
Eubanks for the position of Chairman. Greg
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Allen Arts Alliance Board Meeting
July 7, 1998
Layton seconded, and the Motion carried 7 for, 0
against.
B. Vice -Chairman
MOTION: Danny McLarty moved to nominate Lori Fairchild
for the position of Vice -Chairman. Greg Layton
seconded, and the Motion carried 7 for, 0 against.
C. Secretary
MOTION: Danny McLarty moved to nominate Greg Layton
for the position of Secretary, Evelyn Dawson
seconded, and the Motion carried, 7 for, 0 against.
III. APPROVE MINUTES FROM JUNE 9, 1998, SPECIAL CALLED
MEETING
MOTION: Barbara Eubanks moved to accept the minutes as
presented. Danny McLarty seconded, and the Motion
carried 7 for, 0 against.
IV. CITIZENS COMMENTS
There were no citizens wishing to speak to the Board at this time.
V. DISCUSSION OF BY-LAWS
During a discussion on the by-laws, the following were noted, as needed
further clarification or re -wording. Duties of the Board, Duties of the
Elected Officers of the Board, along with minor clarification of the
deletion of the Board Mission Statement were some of the items
discussed.
It was determined that these Board approved by-laws would move
forward for City Council approval on July 16, 1998, during the regular
City Council meeting. Don Horton indicated he would have the items
placed on the agenda for City Council and be responsible for providing
necessary back-up materials. Don indicated be would request that this
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July 7, 1998
item be placed on the "Consent Agenda" since Council has already seen
the draft copy of these by-laws at the time they formed the Board and
made appointments.
Chairman Barbara Eubanks indicated she would not be available for this
meeting, and Lori Fairchild, Vice -Chair indicated she would be able to
attend as the Board support for this issue.
MOTION: Danny McLarty moved to accept the Proposed bylaws as
amended and discussed as well as recommend City
Council approve the same. Lori Fairchild seconded, and
the Motion carried 6 for, 0 against.
VI. UPDATE ON BRAD GOLDBERG
Don Horton indicated he had received the proposal from Brad Goldberg,
and that his fees for the design work were projected at $22,000. Staff
indicated that this was a very reasonable amount for Mr Goldberg, and
indicated this item should move to City Council along with a
recommendation from this Board for the approval of a contract with Mr
Goldberg at the July 16, 1998 meeting.
The Board once again voiced strong support for Mr Goldberg and
expressed pleasure at his association with the new City Hall Building
project.
VII. ITEMS OF INTEREST
Chairman Barbara Eubanks indicated that the board needed to set
procedures for future requests from groups requesting funding, as well
as set the Goals and Objectives for the Board.
As stated in the by-laws, the Board will also begin the survey process to
poll the citizens regarding the wishes for art in Allen. Brief discussions
were held on the possible procedures to follow regarding the formation
of focus groups, how these groups of people are selected, and who is
selected to receive surveys.
Chairman Barbara Eubanks reported to the Board that she was now
serving on the Board of Directors of the Allen Symphony Since the
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Allen Arts Alliance Board Meeting
July 7, 1998
Allen Symphony was one of the groups requesting funding from the
Allen Community Development Board (4-b Board), she felt it
appropriate to speak regarding the need of sponsorship by the Symphony
in particular for their first concert. Barbara recommended the Allen Arts
Alliance Board become the sponsor for the first symphony concert, and
thereby receive publicity that would enhance the public awareness of the
Board and their role in the City
Barbara reported that the symphony would need approximately $10,000
for their first concert. Don cautioned the Board not to recommend to the
Allen Community Development Board funding that would involve
"operational" costs. He indicated that in the past, the Board had not
wanted to fund those types of items. Following a brief discussion on
what type of needs could be funded, it was determined that the Arts
Board would proceed with the proposal to Allen Community
Development Board at their meeting on July 20, 1998.
It was suggested that any funding of concerts subsequent to the first one,
be done through a "matching" process whereby the symphony solicit
funds and apply for matching funds from the Allen Arts Alliance Board.
Don Horton indicated that he would follow up with the staff liaison and
verify funding availability, he also indicated that there would probably
be contingency funding available in the amount needed by the symphony
MOTION: Evelyn Dawson moved to recommend to the Allen
Community Development Board (4-b) the $10,000
sponsorship of the Allen Symphony for their first concert.
Warren Johnson seconded, and the Motion carried, 6 for,
0 against.
Chairman Barbara Eubanks informed the Board that the sooner they
began the process for the "Percent For Art" program in Allen, the
better. Following a brief discussion Lori Fairchild indicated that she
would be glad to contact Amy Monier who is very active with the arts in
the metroplex, and invite her to the next Allen Arts Alliance Board
Meeting for guidance and input. She also indicated that she would like
to invite Margaret Robinette a resident of Plano who administers the
Percent for Art Program in Dallas.
l Following a brief discussion, it was also determined that Don would seek
information on the Councilmember representative for this Board, and ask
L
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Allen Arts Alliance Board Meeting
July 7, 1998
that person to mention the program in their next workshop. The
following schedule will was suggested for this program:
August 4 - invite Amy Monier and Margaret Robinette to AAAB
meeting.
August 6 - AAAB Councilmember representative brief Council on
program
August ? - Possible Special called meeting to workshop Percent for Art
in Allen Program
August 20 - AAAB Representative present Percent for Art in Allen
Program in Workshop to Allen City Council
VII. FUTURE AGENDA ITEM REQUEST
1. Date for 1999 Arts a la Allen Event
2. Percent for Art
3 Goals and Objectives of Board
4 Survey of Citizens
VIII. ADJOURN
There being no further business, the meeting was adjourned at 8:47 p.m.
These minutes read and approved this 4th day of August 1998.
AJA
Greg Vayldn, a retary