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HomeMy WebLinkAboutMin - Arts Alliance - 1998 - 08/04 - RegularMINUTES ALLEN ARTS ALLIANCE BOARD REGULAR CALLED MEETING AUGUST 4, 1998 - 5:30 P.M. AAAB MEMBERS PRESENT Barbara Eubanks, Chair Lori Fairchild, Vice -Chair Gregg Layton, Secretary Tess McKeown Warren Johnson Evelyn Dawson MEMBERS ABSENT Danny McLarty GUESTS PRESENT Amy Monier Margaret Robinette STAFF PRESENT Don Horton, Director of Parks and Recreation Sue Witkowski, Secretary I. CALL TO ORDER Chair, Barbara Eubanks called the meeting to order at 5:33 p.m. II. APPROVE MINUTES FROM JULY 7, 1998 REGULAR CALLED MEETING MOTION: Warren Johnson moved approve the Minutes from July 7, 1998 as presented. Tess McKeown seconded and the Motion carried 6 for 0 against. Page 2 Allen Arts Alliance Board Meeting August 4, 1998 III. CITIZENS COMMENTS There were no citizens wishing to speak to the Board at this time. IV. DISCUSSION WITH AMY MONIER AND MARGARET ROBINETTE ON PERCENT FOR ART PROGRAM Amy Monier introduced Margaret Robinette, Public Art Coordinator for the City of Dallas to the Board Members and provided a brief background on herself as well as Ms. Robinette. Ms. Robinette began her presentation by providing the Board with a copy of the "Cultural Policy and Program" adopted by the City of Dallas August 14, 1996. This policy contains the Mission Statement, Guiding Principles, Goals, Methods of Implementation, as well as the Responsibility for Implementation of Cultural Policy. She also emphasized the importance of marketing the plan to the citizens. She was very complimentary to the City of Allen and felt they were a bit ahead of the game by starting while the population was somewhat small. Ms. Robinette indicated that the City of Dallas percent for art programs were 1.5% of total capital improvement projects and 75% for smaller projects. The City of Dallas distribution is as follows: 1 % being used for art project, .25 % for public education, and .25 % for maintenance of that project. Ms. Robinette stressed the importance of public involvement in the process from conception to implementation and beyond. Ms. Robinette indicated that the City of Allen would need a dedicated revenue source, and that an ordinance would be needed which specified different percentages based on different project types. She provided the Board with copies of that ordinance while making suggestions for modifications and suggestions for implementation. Education of the community regarding public art and the percent for art program is essential. She indicated it was not a way for artists to get rich or famous. She indicated that public art could be a difficult ordinance to pass, but well worth the effort to the community Page 3 Allen Arts Alliance Board Meeting August 4, 1998 Ms. Robinette emphasized the need for a means to maintain the art once it was in place, as well as the ability to pool funds and use them on different projects in different parts of town. Don Horton indicated the City of Allen was looking for a readily identifiable entry into Allen, and that an art project on the southern boundary between Plano and Allen might be an appropriate way to identify the town. Ms. Robinette also told the Board they would need to hire staff to administer this program once in place. She discussed the artist selection process used by the City of Dallas, as well as the same panel -type process used to determine when and where public art would be placed. She suggested that 3-5 arts representatives be used on this panel. The City of Dallas uses some of the funds collected in the percent for art program for administrative expenses such as some brochures, some salary, and office overhead. The Board thanked Ms. Monier and Ms. Robinette for their time and willingness to assist the City of Allen in this endeavor, and both agreed to be available for support and information as needed during this process. V. INTRODUCTION OF ART LACY Chair, Barbara Eubanks introduced Mr Art Lacy to the Board and provided a brief background on art from his days with Texas Instruments and his willingness to assist this Board in their work on a vision statement, goals, focus groups, master plan, etc. VI. DISCUSSION ON GOAL SETTING PROCESS Mr. Lacy visited with the Board and emphasized the need for them to determine who their customers were. He also expressed the need for this Board to have their ideas in place before the focus groups are formed and suggested a questionnaire be available whereby people are given an opportunity to think through pertinent questions prior to their meeting. Page 4 Allen Arts Alliance Board Meeting August 4, 1998 Some of the suggested pools to form Focus Groups from were as �� follows: Allen High School Group Kiwanis and Rotary Group Senior Citizens Group Business Leaders Group (Millipore, Kroger, etc) Mr. Lacy suggested to the Board that the National Endowment for the Arts might be a great source of information and possible funding the Board might want to investigate. Mr Lacy also indicated that when the survey was developed, it could be very effective tool for public education regarding all endeavors involving the Allen Arts Alliance Board. He also suggested a Town Hall Meeting format. Mr Lacy also spoke briefly to the formation of team leaders, and using those folks to educate the community, as well as recruitment of others for the support of these programs. Following a brief discussion, it was determined that Art would be available to assist the Board with some suggested dates for meetings as followings: Tuesday, August 11, 5:45 p.m. - Special Called Workshop Wednesday, August 19, 5:30 p.m. - Special Called Workshop Tuesday, September 1, 5:30 p.m. - Regular Called Meeting Saturday, September 26, 8 -Noon - Special Called Workshop VII. ITEMS OF INTEREST Chairman Barbara Eubanks gave a brief update to the Board on her appearance before the 4-b Board (Allen Community Development Corporation Board). She indicated that she was on a 90 day schedule to bring a full report back to this Board. She also indicated her concern over the sponsorship of the Allen Symphony Concert, and Don Horton suggested she might consider wording as follows: "An Allen Arts Alliance Board Project funded by the Allen Community Development Corporation" thereby obtaining public recognition for both Boards. Page 5 Allen Arts Alliance Board Meeting August 4, 1998 Don Horton gave a brief background on the funding made available for distribution by the Allen Arts Alliance Board, and clarified the process by which the Board needs to recommend projects for funding by the Allen Community Development Corporation Board. VII. FUTURE AGENDA ITEM REQUEST Report on Special Called Workshops IX. ADJOURN There being no further business, the meeting was adjourned at 8 p.m. These minutes read and approved this 1st day of September 1998. Barbara Eubanks, Chair Gregg�on, SecretarySecretary u