HomeMy WebLinkAboutMin - Arts Alliance - 1998 - 08/19 - WorkshopMINUTES
ALLEN ARTS ALLIANCE BOARD
SPECIAL CALLED WORKSHOP
AUGUST 19, 1995 - 5:30 P.M.
AAAB MEMBERS PRESENT
Barbara Eubanks, Chair
Lori Fairchild, Vice -Chair
Gregg Layton, Secretary
Tess McKeown
Warren Johnson
Evelyn Dawson
MEMBERS ABSENT
Danny McLarty
GUESTS PRESENT
IArt Lacy, Facilitator
STAFF PRESENT
Don Horton, Director of Parks and Recreation
Sandy McGowan, Recreation Superintendent
Sue Witkowski, Secretary
I. CALL TO ORDER
Chair, Barbara Eubanks called the meeting to order at 5:47 p.m.
II. WORKSHOP: GOAL SETTING, VISION STATEMENT, FOCUS
GROUPS — ART LACY
Barbara Eubanks announced that she wanted to begin the Workshop by
reviewing the Focus Group Information assigned at the last meeting.
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Allen Arts Alliance Board Meeting
August 19, 1998
Barbara provided the Board with information from the last meeting, and
asked for progress reports from people in gathering the contact
information for the groups.
Lori Fairchild began by providing the Board member with copies of her
draft letter and the questions to be asked of the invitees. It was
determined that with minor adjustments, the letter was what the Board
wanted to represent them. It was determined that if the questions were
not detailed enough, the facilitator could expound on those during the
focus group sessions rather than risk pre -conditioning people. Art Lacy
reminded the Board that their mission was to solicit an unbiased response
from the residents of Allen. He indicated he felt the questions being
asked were appropriate.
Barbara Eubanks indicated that John Scoville would be acting as the
facilitator for the first two focus groups, and holding a brief training
session for Board members following each of the sessions. He felt it was
more effective to have the trainees be a part of the group first, then train
to become a facilitator
It was suggested that lunch, dinner, breakfast, etc be offered to he
participants of the Focus Groups. Barbara indicated she would check
with Don regarding funding for this. Barbara also indicated that a scribe
would be needed at each of the focus group meetings to record thoughts
on a flip chart. Art indicated he felt the visual aid of a flip chart was an
important part of the process.
Barbara indicated she would be making reservations for these groups to
meet in either the Library or Bethany Lakes Clubhouse, whichever
facility was available.
The following meetings were set:
Regular AAAB
9/1/98
5:30 pm (Tuesday)
Clubhouse
Educators
919198
TBA (Wednesday)
TBA
Random Citizens
9112198
10 am (Saturday)
TBA
Business People
9115198 or
Noon (Tuesday)
TBA
9118198
Noon (Friday)
Teens
9118198
Noon (Friday)
TBA
Artists
9121198
7pm (Monday)
TBA
Civic Groups
9124198
7 am (Thursday)
TBA
Special AAAB
9/26/98
8 am (Saturday)
Clubhouse
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Allen Arts Alliance Board Meeting
August 19, 1998
Barbara Eubanks reported that she had attended the last Allen
Community Development Corporation (Allen CDC Board) meeting this
past Monday night. She indicated the Board was very receptive and told
Barbara there should not be a problem with the funding of the Holiday
Concert for the Allen Symphony It was agreed that the recognition
during this event should read as follows:
Sponsored by- Allen Arts Alliance Board
Funded by, Allen Community Development Corporation Board
She also reported that the Allen CDC Board members were anxious to
have a joint meeting with this Board to discuss the vision statements of
both entities. Barbara invited the Allen CDC Board Members to attend
the focus group meetings.
Art Lacy briefly discussed Mission Statements and Vision Statements.
He indicated that the Mission Statement adopted by this Board ("to
promote, nurture and celebrate the arts in Allen") was very powerful and
appropriate.
Gregg Layton indicated he felt that was the same as a Vision Statement
for the Board.
Art said he felt the mission statement indicated "the way things are", and
that the vision statement would indicate "the way we want things to be"
He also said that following the focus group meetings, each member
should return to the Board with the data collected, and from that data, a
vision statement would be developed. This would be accomplished at the
scheduled workshop to be held on Saturday, September 26.
III. ADJOURN
There being no further business, the meeting was adjourned at 7:35 p.m.
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Allen Arts Alliance Board Meeting
August 19, 1998
These minutes read and approved this 1st day of September 1998.
Barbara Eubanks, Chair Gregg Layton, ry
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