HomeMy WebLinkAboutMin - Arts Alliance - 1998 - 09/01 - RegularMINUTES
ALLEN ARTS ALLIANCE BOARD
REGULAR CALLED MEETING
SEPTEMBER 1, 1998 - 5:30 P.M.
AAAB MEMBERS PRESENT
Barbara Eubanks, Chair
Lori Fairchild, Vice -Chair
Gregg Layton, Secretary
Tess McKeown
Warren Johnson
Evelyn Dawson
MEMBERS ABSENT
Danny McLarty
GUESTS PRESENT
None
STAFF PRESENT
Don Horton, Director of Parks and Recreation
Sandy McGowan, Recreation Superintendent
Sue Witkowski, Secretary
I. CALL TO ORDER
Chair, Barbara Eubanks called the meeting to order at 5:40 p.m.
II. APPROVE MINUTES FROM AUGUST 4, 1998 REGULAR
CALLED MEETING
MOTION: Warren Johnson moved approve the Minutes from
August 4, 1998 as presented. Evelyn Dawson
seconded and the Motion carried 6 for 0 against.
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Allen Arts Alliance Board Meeting
September 1, 1998
APPROVE MINUTES FROM AUGUST 11, 1998 SPECIAL
CALLED WORKSHOP
MOTION: Warren Johnson moved approve the Minutes from
August 11, 1998 as presented. Tess McKeown
seconded and the Motion carried 6 for 0 against.
APPROVE MINUTES FROM AUGUST 19, 1998 SPECIAL
CALLED WORKSHOP
MOTION: Warren Johnson moved approve the Minutes from
August 4, 1998 as presented. Tess McKeown
seconded and the Motion carried 6 for 0 against.
III. CITIZENS COMMENTS
There were no citizens wishing to speak to the Board at this time.
IV. DISCUSSION ON UPCOMING FOCUS GROUP SESSIONS
Chair Barbara Eubanks began the meeting by verifying the following
information with the Board Members and soliciting the following Scribes
for each meeting:
DATE
TIME
PLACE
GROUP
FACILITATOR
SCRIBE
9/9 (Wed)
5:30 Pat
Rec Center (A)
Educators
Candy Slocum
Tess McKeown
9/12 (Sat)
10:30 am
Allen Library
Random
John Scovil
Evelyn Dawson
9/15 (Tues)
Noon
Clubhouse
Business
Lori Fairchild
Don Horton
9/16 (Wed)
7 pm
Allen High School
Teens
GreggLayton
Evelyn Dawson
9/17 (Thurs)
7 pm
Rec Center (B)
Artists
Warren Johnson
Danny McLart
9/24 (Thurs)
7 am
Clubhouse
Civic Grou
Evelyn Dawson
Gre La ton
Barbara Eubanks asked each of the facilitators to be responsible for
doing reminder telephone calls prior to their scheduled focus group
meetings.
Don Horton suggested that he compile the data received prior to 9/21
into a Power Point Presentation that might facilitate the Board Meeting
scheduled for Saturday, September 26. Following a brief discussion, it
was determined that this would be done, noting how many times any one
issues was mentioned in the focus groups.
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Allen Arts Alliance Board Meeting
September 1, 1998
Barbara indicated she had faxed the above meeting information to the
Allen Community Development Corporation Board Chairman, Debbie
Stout, and that Debbie would be sharing that information with her Board
members.
A brief discussion was held on the sub -questions that might be asked by
the facilitators. It was determined that with a few guidelines, it might be
best to let the information come from the citizens participating in the
focus groups, rather than leading them into certain areas.
Art Lacy indicated that a focus group could be very effective with only 4
people. He also indicated that 10 would be the maximum he would
recommend for a group.
V. ITEMS OF INTEREST
A discussion was held centered around the percent for art program, and
the timing that the Board should utilize while pursuing this program. Art
I also indicated that the focus group input could be very helpful with any
presentations to the Allen Community Development Corporation Board
as well as City Council. This information is needed to form a baseline
for public art in our community
Board members were asked to survey other cities on the percent for art
programs and that information might help the City of Allen develop their
master plan for this project.
It was suggested that in October a report be generated that outlines what
the Board has done since their appointment. This report would contain
information on the trends and analysis of the focus groups. Short,
medium and long-term process should be developed as soon as possible.
Barbara Eubanks indicated she would call the Acting City Manager to
inquire as to the status of the proposed by-laws of the Allen Arts
Alliance Board. These were submitted to the City, but have never been
placed on the City Council Agenda for action to be taken.
Don Horton indicated he would prepare the necessary materials to place
the Allen Arts Alliance on the next City Council Workshop session for a
brief presentation by the Chair regarding where this Board is headed.
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Allen Arts Alliance Board Meeting
September 1, 1998
This meeting will be held on September 17, 1998. Barbara indicated
she would have a preliminary report ready for this meeting.
VI. FUTURE AGENDA ITEM REQUEST
Arts a la Allen, 1999
VII. ADJOURN
There being no further business, the meeting was adjourned at 7:23 p.m.
These minutes read and approved this 3rd day of October 1998.
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Barbara Eubanks, Chair Greg ton, 9wiretary
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