Loading...
HomeMy WebLinkAboutMin - Arts Alliance - 1999 - 09/07 - RegularMINUTES ALLEN ARTS ALLIANCE BOARD REGULAR CALLED MEETING SEPTEMBER 7, 1999 - 5:30 PM AAAB MEMBERS PRESENT Lori Fairchild, Vice -Chair Tess McKeown Evelyn Dawson Warren Johnson MEMBERS ABSENT Gregg Layton, Secretary Danny McLarty GUESTS PRESENT STAFF PRESENT Don Horton, Director of Parks and Recreation Sue Witkowski, Secretary Sandy McGowan, Recreation Superintendent I. CALL TO ORDER Vice -Chair, Lori Fairchild called the meeting to order at 5.40 p.m II. APPROVE THE MINUTES FROM AUGUST 3, 1999, REGULAR CALLED MEETING MOTION: Warren Johnson moved to accept the minutes from July 6, 1999 as presented, Evelyn Dawson seconded, and the motion carried, 4 for, 0 against. III. CITIZENS COMMENTS There were no citizens present wishing to speak at this time. Page 2 Allen Arts Alliance Board Meeting September 7. 1999 IV. APPLICATION FOR FUTURE REQUESTS — WARREN JOHNSON/DON HORTON Don Horton informed the Board that he had met with to -house staff regarding the funding of projects from the Arts Board. He indicated that Michael Stanger was working on a process for funding these groups while maintaining a high level accountability Michael indicated he would be researching the statues regarding 4-b funds and accountability for the expenditure of those funds. Don also reported that the City of Allen Finance Department would be separating the funds raised by this Board through donations from those 4- b funds made available through the Allen Community Development Corporation Board (ACD Corporation Board). Don also indicated it was important for the Board to get input from ACD Corporation Board regarding their preference for having groups come directly to them. They may prefer to have the Arts Board act as the funding agency, and if they want the groups to come directly to this Board, then how do we hold them accountable for their expenditures. It was determined that Lori Fairchild would work with Debbie Stout for this Board to appear at their next meeting on September 20" to discuss clarification of the process as well as ask for permission to redirect funds already allocated to this Board. It was decided that the Board would also do a list of projects and funding for next year to be presented at this meeting along with a brief presentation on what has been distributed this year V. RESPONSE TO MASTER PLAN REQUEST FOR PROPOSALS Don Horton reported that no proposals had been received for the Allen Arts Master Plan. He indicated that one proponent had responded with her interest in the project, but due to the time constraints placed on the proponents, she felt it necessary to decline the invitation. Mary Vail spoke to the Board indicating her willingness to work on this Master Plan, but reminded the Board that her background was not in the arts. Mary indicated she was already on retainer from the City of Allen, and would be working closely with the consultant hired for the Library study Mary indicated that depending on Council action this coming November, the Board may need to look at trying to plan for their own art facility, or it may could be in the new Library facility if that project goes forward. MOTION: Warren Johnson moved hire Mary Vail as the Consultant to begin work on the Master Plan for the Allen Arts Page 3 Allen Arts Alliance Board Meeting September 7, 1999 Alliance Board. Evelyn Dawson seconded, and the Motion carried 4 for, 0 against. VI. LIBRARY CONCERT SERIES - TESS MCKEOWN Tess informed the Board that she had met with the Library Board Members at their last meeting, and that they were enthusiastically supportive of the concert idea. Currently, they are considering calling it the "Sunday Sounds", and doing minimal advertising (banner in front of the Library), and advertisements placed in media. Following a brief discussion, it was determined that the Board would be asking for $7,000 to support this series. Currently, the request will be that the money be reallocated from funds already approved and not spent on the concert series. MOTION: Evelyn Dawson moved to approve the recommendation to ask for $7,000 to be reallocated to supporUpromote the Sunday -Winter -Library Concert Series. Tess McKeown seconded, and the Motion carried 4 for, 0 against. VII. ALLEN COMMUNITY DEVELOPMENT CORPORATION BOARD APPEARANCE LIBRARY CONCERT SERIES FUNDING ALLEN ARTS FEST 2000 FUNDING Following a brief discussion, it was determined that the Board would hold a Special Called Workshop on Sunday, September 12, 2 p.m. in the Parks and Recreation Department Trailer. This workshop would center on the formation of a list of projects to either have funds reallocated, or new funds requested. Also, a brief presentation will be worked upon to present the past years activities and demonstrate how current funding has been expended. VIII. ALLEN ARTS FEST 2000 - TESS MCKEOWN Tess McKeown reported that newly appointed Board Member, Shannon Kelly has agreed to co-chair this event, and that the current date being considered is May 20, 2000. Tess reported that she is considering four "headliner" groups to perform at this event, as well as having the children's art booth manned by volunteers from the Board/Community, Page a Allen Arts Alliance Board Meeting September 7, 1999 rather than have the Allen Independent School District be the main source of support. IX. FUTURE AGENDA REQUEST ITEMS No issues were brought forward at this time. X. OTHER BUSINESS Sandy McGowan, Recreation Superintendent for the City of Allen Parks and Recreation Department proposed to hold a "Halloween Concert" in the Hillside Amphitheater on October 29, utilizing a portion of the funds left in the Summer Concert Series Budget. Sandy proposed costumes, contests, and inviting Kenny and the Kasuals back for this event. Having spoken with Kenny and the Kasuals on availability, they indicated they were free that evening, and would love to come back to Allen to perform. Sandy is proposing flyers to students in AISD, advertising in the winter catalog from the Parks Department, as well as advertisements in the local media. X. ADJOURN There being no further business, the meeting was adjourned at 7 15 p.m. These minutes read and approved this the 5th day of October 1999 n Dawson, Chair Shannon Kelly, Secretary Ll