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Home My WebLink AboutMin - Arts Alliance - 2001 - 02/20 - RegularAAAB MEMBERS PRESENT Cynthia Kaleta Evelyn Dawson, Chair Lisa Elhich Debra Sielert, Vice -Chair Lauren Jones, Secretary Joel Cantwell Joyce Richards MEMBERS ABSENT None GUESTS PRESENT Mary Vail, Consultant to the City of Allen STAFFPRESENT Don Horton, Director of Parks and Recreation Sue Witkowski, Secretary Tina Daniels, Cultural Arts Specialist 1. CALL TO ORDER Chair Evelyn Dawson called the meeting to order at 6:07 p.m. 2. CITIZENS COMMENTS There were no citizens present wishing to speak at this time. ■ 3. APPROVE THE MINUTES FROM DECEMBER 5, 2000 REGULAR L CALLED MEETING MINUTES ALLEN ARTS ALLIANCE BOARD REGULAR CALLED MEETING FEBRUARY 20,2001 — 6 P.M. AAAB MEMBERS PRESENT Cynthia Kaleta Evelyn Dawson, Chair Lisa Elhich Debra Sielert, Vice -Chair Lauren Jones, Secretary Joel Cantwell Joyce Richards MEMBERS ABSENT None GUESTS PRESENT Mary Vail, Consultant to the City of Allen STAFFPRESENT Don Horton, Director of Parks and Recreation Sue Witkowski, Secretary Tina Daniels, Cultural Arts Specialist 1. CALL TO ORDER Chair Evelyn Dawson called the meeting to order at 6:07 p.m. 2. CITIZENS COMMENTS There were no citizens present wishing to speak at this time. ■ 3. APPROVE THE MINUTES FROM DECEMBER 5, 2000 REGULAR L CALLED MEETING Page 2 Allen Arts Alliance Board Meeting February 20, 2001 MOTION: Deb Sielert moved to accept the Minutes from December 5, 2000 I Regular Called Meeting as presented. Lasa Ellrich seconded and the Motion carried 7 for, 0 against. 4. INTRODUCTION OF TINA DANIELS, CULTURAL ARTS SPECIALIST Don Horton introduced Tina Daniels to the Board and indicated she would be reporting to Lisa Anderson, but that her main role would be that of supporting this Board with their ad-hoc committees and projects outlined in the priority goals for the upcoming year. 5. DISCUSSION ON ART IN PUBLIC PLACES PROJECT — GRAPHIC RENDERINGS Don Horton provided the Board samples of work done by a Graphic Artist whom he is proposing be hired to do renderings of various locations in Allen, have them framed and hung in the reception area of the Parks and Recreation Department in City Hall. It was reported that these renderings can be done anywhere from $1,500 to $3,000 each, depending upon size, and complexity of the project. Don indicated he was proposing $9,000 be spent from the "Art in Public Places" portion of this year's operating budget in which $25,000 has been set aside. MOTION: Cindy Kaleta moved to authorize Don Horton enter into negotiations with Robin Frye, Graphic Artist, for renderings of various sites in Allen for an amount not to exceed $9,000. Joel Cantwell seconded, and the Motion carred, 7 for, 0 against. 6. APPROVE REVISED BUDGET — GENERAL OPERATING BUDGET Don reported that after having conferred with the City Manager, it was assumed that when the $115,000 was made available to the Allen Arts Alliance for this year's operating budget — the Allen Philharmonic Symphony would be receiving the same funding which had been made available to them in the past. Therefore, it is proposed that the following changes be made to this year's operating budget. Art in Public Places be reduced from $25,000 to $15,000 Art Fest/Allen USA be reduced from $30,000 to $25,000 Communications/Promotions remain at $10,000 Endowments remain at $15,000 Summer Sounds be reduced from $25.000 to $20,000 Sunday Sounds remain at $10,000 Allen Philharmonic Symphony be added to this projects at $20,000 Page 3 Allen Arts Alliance Board Meeting February 20, 2001 MOTION: Joyce Richards moved to make the following adjustments to the Allen Arts Alliance Budget Art in Public Places be reduced from $25,000 to $15,000 Art Fest/Allen USA be reduced from $30,000 to $25,000 Communications/Promotions remain at $10,000 Endowments remain at $15,000 Summer Sounds be reduced from $25,000 to $20,000 Sunday Sounds remain at $10,000 Allen Philharmonic Symphony be added to this projects at $20,000 Cindy Kaleta seconded, and the Motion carried 7 for, 0 against. 7. VOLUNTEER RECEPTION It was suggested that Evelyn Dawson would contact Mr. Bill Dillard regarding the ad-hoc committee, and that Mr. Dillard would be added to the distribution lists in the Parks Department for notification of meetings, etc. 8. APPROVE CULTURAL ARTS STRATEGIC PLAN AND 2000-2001 PRIORITIES Don Horton reported that this item was a formality since the Strategic Plan in fact was accepted by the Board in December 2000 — but the only formal action that was taken at that time was to approve the ad-hoc committees that were set up. Therefore, he is proposing the formal acceptance of this plan by the Board. It was noted that Joyce Richards name needed to be added to the ad-hoc committee for Art in Public Places. MOTION: Joyce Richards moved to accept the plan as presented along with the 2000-2001 Priorities. Deb Sielert seconded, and the Motion carred 7 for, 0 against. 9. AD-HOC COMMITTEE UPDATES Arts Alliance/School Liaison Committee Friends Of Parks and Art In Allen Art In Public Places Allen Arts Alliance Guild Don Horton indicated that this item was placed on the agenda for a brief review tonight, but that it will be placed on future agendas for reporting by the ad-hoc committees should information be available. ■ Joyce Richards briefly presented samples of children's art that she felt would be appropriate for framing and display in public places such as City Hall, Banks, local businesses, Allen Independent School District Offices, etc. Page 4 Allen Arts Alliance Board Meeting February 20, 2001 10. UPDATEIREVIEW ON BOARD PROJECTSASSUES Allen USA/Arts Fest — Lauren Jones Lauren reported that plans were moving ahead very well for the Art Fest 2001. This year the emphasis will be on Children's Art, and she indicated a very strong cooperation and involvement from AISD teachers for this project. Each of the schools represented will be doing a fund raiser for their school at Arts Fest. Sunday Sounds Final Concert, March 18 — Cindy Kaleta, Hostess Lisa Ellrich indicated that a script of announcements, introduction, etc would have been very helpful to her as a hostess. Don Horton indicated he would see that Cindy had a script in her possession prior to the March 18 concert. Revised Dates for Summer Sounds Concert Series Due to facility construction near the Hillside Amphitheater, the dates for Summer Sounds will be as follows: July 9, 16, 23, 30 and August 6. 11. OTHER BUSINESS Budget Review — Community Development Corporation Board Funding Larry Kirk also presented a proposal and video regarding the purchase of a portable stage system that could be used in neighborhood parks, special events, concerts, etc. He indicated that the staff would be seeking additional funding from other sources, and that he was soliciting $51,801.56 from the Allen Arts Alliance surplus CDC funds from last year. The total cost of the stage is approximately $95,000. MOTION: Deb Sielert moved to authorize the Parks and Recreation Department $51,801.56 funding from the Allen Community Development Corporation surplus funding from last year's budget toward the purchase of a portable stage/lighting/generator system. Cindy Kaleta seconded and the Motion carried, 7 for, 0 against. Draft of Parks Foundation Bylaws Don indicated the bylaws were placed in the packet for review by the Board, and he also introduced Jim Waldbauer to the Board and indicated Jim would be heading up the Parks Foundation in which the Allen Arts Alliance would be participating. Jim visited with the Board regarding his term on the Parks and Recreation Board, the proposed Community Built Playground, as well as the fund- raising charge of the foundation Page 5 Allen Arts Alliance Board Meeting February 20, 2001 10. ADJOURN There being no further business, the meeting was adjourned at 7.45 p.m. These minutes read and approved this the 13th day of March, 2001. i Evelyn Dawson, fLauren Jones, Secretary A