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HomeMy WebLinkAboutMin - Public Art Committee - 2010 - 10/19 - RegularPUBLIC ART COMMITTEE REGULAR MEETING October 19, 2010 - 6:30 P.M. Present: Committee Members: Jane Bennett, Chair Ann Carroll Emile Carriere Luke Hollingsworth Karis Jones Debbie Stout, City Council Liaison City Staff: Lori Smeby, Assistant Director, Parks and Recreation Matt McComb, Landscape Architect, Parks and Recreation Lydia Nance, Senior Administrative Assistant, Parks and Recreation Members Absent: Brad Greene Denise Gilbert Call to Order and Announce a Quorum is Present With a quorum of the committee members present, the regular meeting of the Public Art Committee was called to order by Chair Bennett at 6:32 pm on Tuesday, October 19, 2010 in the Parks and Recreation Conference Room at 305 Century Parkway, Allen, Texas. Conduct the Election of Officers Chair Bennett ex lained each of the officer positions. She then stated that she would be stepping down as Chair and opened nominations for the positions. The elections concluded as follows. MOTION: Upon a motion made by committee member Carriere and seconded by committee member Jones, the committee voted four (5) for and none (0) opposed to elect Brad Greene to the office of Committee Secretary MOTION: Upon a motion made by committee member Carriere and seconded by committee member Bennett, the committee voted four (5) for and none (0) opposed to elect Ann Carroll to the office of Committee Vice -Chair. MOTION: Upon a motion made by committee member Carroll and seconded by committee member Jones, the committee voted four (5) for and none (0) opposed to elect Emile Carriere to the office of Committee Chair. PUBLIC ART COMMITTE REGULAR MEETING October 19, 2010 2. Approve minutes from the September 21, 2010 Regular Meeting. MOTION: Upon a motion made by committee member Bennett and seconded by committee member Carroll, the committee voted four (4) for and none (0) opposed to accept minutes from the August 17, 2010 regular meeting as presented. Discussion Items 3. Overview of Committee Rules and Protocol Lori Smeby gave an overview of the rules and protocol for the members, including the open meeting format, absences allowed per year, and limitation on discussions pertaining to business and or decisions outside the meeting. 4. Update on available art project funds Mrs. Smeby reminded the members as to how funds are allocated through bond sales. Current unencumbered funds stand at $210,000. The encumbered amounts are for the two ongoing projects. Bonds slated to sell for 2011 stand at $304,000. 5. Discussion and overview of art selection panel process Mrs. Smeby spoke to the members concerning the information article for the Allen Image Magazine, intended to gamer public awareness as well as direct those interested in serving to the website and an interest form. The article will run in the December issue of the Allen Image. She then presented the members with a draft of the information form to gain their input. After a discussion of the form, the members requested that language be added to inform the interested party that the completion of the form would not guarantee placement on a panel, but rather serves as the first step in the process. Staff may also contact the interested parties to explain the process. 6. Discussion Regarding Exchange Parkway project Mrs. Smeby presented the members with flash drives, explaining that they contained sample art from past artist submissions, in the interest of conducting an invitation only call for this project as previously discussed, the members were to go over the samples select their top 5 and then a "B" list of 3, sending their list to Lydia Nance in the next two weeks. The picks would then be discussed at the next meeting. Matt McComb further explained the project and members discussed what all it could include. The start time for the project is spring 2011. 7. Brief update of ongoing projects Matt McComb gave a brief update on the status of the ongoing projects. The Fire Station #5 piece is in the engineering process. It has been determined that the electrical conduit for the Allen City Hall piece can be run from the MCPARD building. 8. Items of Interest a. Items for Future Agendas 1. Discussion on the Exchange Parkway Project 1 9. Adjourn There being no further business, the meeting was adjourned at 7:46 p.m. PUBLIC ART COMMITTE REGULAR MEETING October 19, 2010 These minutes read and approved this 161h day of November 2010. 4e 23 rylrl Emile Carriere, Chair " Brad Greene, Secretary I