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Home My WebLink AboutMin - Public Art Committee - 2009 - 11/17 - RegularPUBLIC ART COMMITTEE REGULAR MEETING November 17, 2009 - 6:30 P.M. Present Committee Members: Jane Bennett, Chair David Baldwin Emile Carriere Denise Gilbert City Staff. Lori Smeby, Assistant Director, Parks and Recreation Matt McComb, Landscape Architect, Parks and Recreation Lydia Nance, Senior Administrative Assistant, Parks and Recreation With a quorum of the committee members present, the regular meeting of the Public Art Committee was called to order by Chair Bennett at 6:35 pm on Tuesday, November 17, 2009 in the Parks and Recreation Conference Room at 305 Century Parkway, Allen, Texas. Action Items 1. City Hall Project Call to Artists Members discussed their notes on the draft of the call to artist for the City Hall project. Chair Bennett went over each section and asked for input from each member. Members discussed the input for each section and agreed upon any changes as each section was discussed. MOTION: Upon a motion made by committee member Gilbert and seconded by committee member Carriere, the committee voted four (4) for and none (0) opposed to accept the changes as discussed to the City Hall Project Call to Artist. 2. Discuss thoughts on Library Project Unveiling Event Members briefly discussed their impressions of the unveiling event for Oceano at the Allen Public Library Members were pleased with the event, while wishing to ensure that a plaque ' would be installed. Mr. McComb stated that the plaque was ordered and will be set in the concrete at the site. Committee Members Absent: Brad Greene Ann Carroll 1 Karts Jones Call to Order and Announce a Quorum is Present With a quorum of the committee members present, the regular meeting of the Public Art Committee was called to order by Chair Bennett at 6:35 pm on Tuesday, November 17, 2009 in the Parks and Recreation Conference Room at 305 Century Parkway, Allen, Texas. Action Items 1. City Hall Project Call to Artists Members discussed their notes on the draft of the call to artist for the City Hall project. Chair Bennett went over each section and asked for input from each member. Members discussed the input for each section and agreed upon any changes as each section was discussed. MOTION: Upon a motion made by committee member Gilbert and seconded by committee member Carriere, the committee voted four (4) for and none (0) opposed to accept the changes as discussed to the City Hall Project Call to Artist. 2. Discuss thoughts on Library Project Unveiling Event Members briefly discussed their impressions of the unveiling event for Oceano at the Allen Public Library Members were pleased with the event, while wishing to ensure that a plaque ' would be installed. Mr. McComb stated that the plaque was ordered and will be set in the concrete at the site. PUBLIC ART COMMITTE REGULAR MEETING November 17, 2009 1 3. Discuss potential Candidates for Artist selection Panel- City Han Project. Chair Bennett asked for suggestions from committee members for the selection panel. Chair Bennett suggested Marie Renfro, a resident with an art background who has served on other committees in other cities, and Patty Bradley, a 20 year Allen resident. Lori Smeby suggested Wes Pierson, Assistant to the City Manager, as the representative from City Hall. Member Corriere asked if a member of the Public Art Committee should be on the panel. Chair Bennett responded yes. After a brief discussion, Member Baldwin was appointed to serve on the selection panel as the committee representative, with Member Jones as the alternate. Chair Bennett further suggested Mary Clark, the Allen ISD superintendant of curriculum. There were no other suggestions, members agreed to email Chair Bennett or Mrs. Smeby with any other suggestions. 4. Receive Update on the Status of the Public Art Mapping Project Lori Smeby updated the members on the status of the map. Lori and the GIS division have been working on adding in the tabs and other elements for each piece Members were given examples of the PDF page that would appear when the user clicks on a piece. The members requested that the photo be larger and the text smaller with the picture taking priority 5. Receive update on "Cham" Sculpture - Matt McComb updated the members that the project was put out to quote but received no response. A request was made to the purchasing division to extend the deadline and Matt now expects 3 responses by the November 18 deadline. He then hopes to get bids. Matt then presented an image of the current plans with an alternate location to the original plan. As the 1 original location will block users' view of the green space, Matt wanted to give the members an alternative. Members were agreeable to the alternative. Matt further pointed out that the project budget was to include footing, lighting, and a plaque but is broken out by each piece. If quotes do not come in or are outrageous there are other options that could be looked into. Member Carriere questioned the security of the site. Matt stated he would look into it. 6. Items of Interest a. Items for Future Agendas 1 Follow up on city Hall call to Artist 2. Finalize Artist Selection Panel 3. Update on Public Art map 4. Update on Chac 5. Discussion of available art and possible call to artist for future projects 7. Adjourn There being no further business, the meeting was adjourned at 7:32 p.m. These minutes read and approved this 17' day of November 2009. �YLI Jane B Imett,choad Greene, Secretary