Loading...
HomeMy WebLinkAboutMin - Economic Development Corporation - 2010 - 06/16 - RegularI H I ALLEN ECONOMIC DEVELOPMENT CORPORATION (AEDC) BOARD OF DIRECTORS REGULAR MEETING WEDNESDAY, JUNE 16, 2010 Bond Tim Wood Susan Bartlemay Gary Caplinger Maxine Sweet Carl Clemencich Staff Robert Winningham Daniel Bowman Veronica Merrick Kevin Laughlin Call to Order and Announce a Ouomm Present Guests Mark Medlen Kevin Hammeke Joey Herald Peter Tippen With a quorum of the Bond present, the Regular Meeting of the Allen Economic Development Corporation (AEDC) was called to order by President Tim Wood at 6:10 p.m. on Wednesday, June 16, 2010 at the AEDC Office. 1. Approval of Minutes of the May 19 2010 Regular Meeting Gary Caplinger requested that page two of the minutes be changed to the correct spelling of bond counsel Caplinger also asked that individuals listed in the minutes be identified with their corresponding projects. Caplinger noted that Peter Vargas should be removed from the attendance list since he was out of town and not present. On a motion by Gary Caplinger, seconded by Susan Bartlemay, the Board unanimously approved the Minutes of the May 19, 2010 Regular Meeting as presented with the aforementioned changes. 2. Convene into Closed Executive Session' The Board convened into closed executive session at 6:15 p.m. to deliberate real property, commercial and financial information and economic incentives for the following: • Consider Incentives for the Recruitment of Project Homecoming • Discussion of Project Hawkeye • Consider Incentives for the Retention of Local Businesses • Consider Incentives for the Recruitment of Project Scout Reconvene in Oven Session The Board reconvened into regular session at 7:55 p.m. June 16, 2010 - Page 2 3. Actions Resulting from Executive Session No actions taken. 4. Survey. Abst No 321 City of Allen Collin County Texas Robert Winningham presented the extension of option to the purchase a tract located on SH 121. On a motion by Maxine Sweet, seconded by Susan Bartlemay, the Board unanimously approved extending the option to purchase approximately 76 599 acres for a period of three months. 5. Review and Approve the Allen Economic Development Corporation Budget for Fiscal Year 2011 and Admstments for Fiscal Year 2010 Robert Winningham presented the Allen Economic Development Corporation Preliminary Budget for Fiscal Year 2011 and adjustments for Fiscal Year 2010, proposing several additions to the budget. Winningham proposed an increase in consulting services of $54,000 for the 2011 Fiscal Year to compensate for higher than expected legal fees. Winningham also 1 proposed that $8,000 be added to the budget for the 2010 Fiscal Year for a summer intern position. Caplinger noted that the intern position should be brought before the Board again prior to hiring an intern in 2011. Susan Bartlemay requested that staff continue to monitor meetings and travel and only attend conferences and meetings that are important. Gary Caplinger recommended that the AEDC advertise the availability of incentives for site prospects who are looking for property on SH 121. The purpose of this advertisement would be to draw attention to Allen and inspire prospects to call the AEDC to discuss incentives available for SH 121 development. On a motion by Maxine Sweet, seconded by Gary Caplinger, the board unanimously approved the Allen Economic Development Corporation Budget for Fiscal Year 2011 and Adjustments for Fiscal Year 2010 6. Approval of AEDC Financial Reports Daniel Bowman presented the AEDC Financial Reports. Carl Clemencich inquired if the AEDC was planning on using the remainder of the marketing funds for the current fiscal yew. Robert Winningham indicated that the AEDC is currently taking advantage of various marketing activities and expects to use the remainder of the funds. Clemencich inquired if it was possible for the AEDC to advertise in China. Winningham noted that he would investigate the possibility of advertising in China. Clemencich indicated that the incentive grant for Wham! will be expiring soon. Winningham ���III noted that Wham! is doing well. June 16. 2010 - Page 3 Kevin Hammeke reported that sales and use taxes of technology equipment appear to be lower this year. Hammeke also noted that the Cisco sales tax is in line with the original projections, based on the Finance Department's calculations. Hammeke also stated that Walmart may be complete in February of 2011, if not sooner On a motion by Gary Caplinger, seconded by Maxine Sweet, the Board unanimously approved the AFDC Financial Reports as presented. 7 Motion to Approve a Budget Amendment for the AEDC by Adding One Full Time Employee to the List of Approved Budgeted Positions Robert Winningham stated the Board must pass a motion in order for the city to create a new position. Winningham noted that the position is to be a non-exempt position with an annual salary range of $34,000 and $38,000. Gary Caplinger recommended a panel interview for the applicant, utilizing staff from the City of Allen. Caplinger noted that the panel would provide important input on the position Caplinger also noted that it was important to get the right person for the position instead of simply getting someone hired quickly. Maxine Sweet asked for clarification on the experience portion of the position description. On a motion by Susan Bartlemay, seconded by Maxine Sweet, the Board unanimously approved a budget amendment adding one full time employee to the list of approved budgeted positions. 8. Discussion of Preferred Candidate Characteristics for Potential AEDC Board Members Tim Wood introduced a discussion regarding the ideal characteristics of an AFDC Board Member. Gary Caplinger noted that the Board was going to interview all returning members before the budget retreat, notjust the new members. Caplinger also explained that the Board should consist of people from large corporations, small businesses, financial firms, and community organizations Carl Clemencich noted that at the end of the day, seventy percent of all businesses are small business. Maxine Sweet explained that the dynamic of the Board is driven by chemistry and cooperation. Susan Bartlemay agreed that it is a team environment. Sweet acknowledged the importance of being able to speak freely about how each member feels without fear of repercussions. Bartlemay stated that a member should not attempt to undermine decisions with which they disagree. Clemencich stated that surrounding communities admire the way the AFDC board has a common vision for the future of Allen. Clemencich also stated that the AFDC Board appears to be in line with the goals and views of the Allen City Council. I H I June 16, 2010 - Page 4 Kevin Laughlin noted that the cooperation between the City and the AEDC was the reason the Cabela's project was accomplished. 9 Discuss Administrative and Marketing Activities of the AEDC and Upcoming Local Events Robert Winningham distributed the staff report and updated the Board on the marketing activities of the AEDC, noting that Andrews Distribution is constructing a larger building than originally expected. Also, the Texas One Board meeting will occur Wednesday, June 23, 2010 in Dallas at the Hilton Hotel. Texas One is the marketing arm of the Governor's Office. Area Development awarded Allen a golden shovel award for the Cisco Systems data center. Allen was also submitted for an award from the International Economic Development Council Winningham noted a recent article on incubators in the Dallas Morning News. Winningham also noted that the City Manager for Mckinney had recently resigned. The AEDC will have a booth at the Allen USA celebration. Winningham noted that the Cabela's groundbreaking will occur in July, and that Andrews may have a groundbreaking as well. 10. Scheduling of Next AEDC Board of Directors Meeting The next AEDC board meeting is scheduled for Wednesday, July 21, 2010 at 6:00 p.m. The Allen City Council and the AEDC Board will hold a joint meeting on Tuesday, July 27, 2010 at either 5:30 or 6:00 p in. 11. Adjourn The meeting was officially adjourned on a motion by Maxine Sweet, seconded by Gary Caplinger, at 9:15 p.m. These minutes approved this 21" day of July 2010. Tim wood, President Carl Clemencich, Secretary/Treasurer