HomeMy WebLinkAboutArts of Collin County - 2009 - 01/15ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
REGULAR MEETING
January 15, 2009 — 4:00 PM
Present:
Board of Directors:
Steve Matthews, President
Nick Barretta, Treasurer
Betty Mans, Secretary
Charles Nies, Director
Bobby Baggett, Director
ACCC Staff:
E. Michael Simpson, Executive Director
Dlar• Vail -Grube, Administrative Director
Dennis Abraham, Project Director
Tom Brandt, ACCC Attorney
Owner City Staff and Others:
Call to Order and Announce a Ouorum is Present
With a quorum of the Board of Directors present, the Regular Meeting of the .arts of Collin County
Commission, Inc was called to order by President Matthews at 4:00 p.m. on Thursday, Januar, 15, 2009,
in the Council Conference Room at Allen City Hall, 305 Cenmry Parkwav, Allen, Texas.
1. Swearing In of New Board Member
Shelley George, City Secretary of the Cir' of Allen, administered the Oath of Office to Bobbv
Baggett.
1. General Discussion
Jack Lagos, 3120 Oxford Court, Plano,'1'exas, addressed issues regarding ACCO.
Executive Session
In accordance with the Texas Government Code, the _arts of Collin County Cotmmssion
convened into Executive Session at 4:03 p.m. on Thursday, January- 15, 2009, in the Council
Conference Room, 305 Century Park-wav, Allen, Texas, for the purpose of consulting with legal
counsel regarding matters covered by 'Texas Government Code Section 551.071(1) — (2) and
Texas Government Code Section 551.074 — deliberation regarding personnel:
Attorney Evaluation and Proposed Rate Adjustment — Pursuant to Section 551.074
Contract Negotiations with Communities Foundation of Texas — Pursuant to Sccuon 551 071
Discus's'ion of Teems of Proposed Donations — Pursuant to Section 551.073
The Executive Session adjourned at 4.40 p.m. on Thursday, January 15, 2009.
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ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
January 15, 2009 Page 2 of 3
Reconvene and Consider Action on Items Discussed during Executive Session.
The Board of Directors reconvened into regular session at 4:40 p.m. on Thursdav, January 15,
2009, in the Council Conference Room of the _Allen City Hall.
MOTION: Upon a motion made by Secretary Dluns and a second by Treasurer Barretta, the Board
of Directors voted five (5) for and none (0) opposed to approve and adopt the proposed
rate ad)ustment for the Commission Attorney discussed during Fxecune-e Session as
follows:
1. Approve the amendment to the agreement with Fanning Harper Martinson Brandt &
Kutchin including adjustment to hourly rates as proposed in the letter dated December
24, 2008, retroactive to January 1, 2009.
The motion carried.
2. Approve Minutes of the December 17, 2008 Special Called Meeting.
1 MOTION: Upon a motion made by Secretary bluns and a second by Treasurer Barretta, the Board
of Directors voted four (4) for, one (1) abstain and none (0) opposed to approve and
adopt the Minutes of the December 17, 2008 Special Called Sleeting Director Baggett
abstained.
The motion Gamed.
3. Receive Financial Report for the period ended December 31, 2008.
MOTION: Upon a motion made by Secretary Dluns and a second by Treasurer Barretta, the Board
of Directors voted five (5) for and none (0) opposed to approve and adopt the Financial
Report for the period ended December 31, 2008.
The motion carried.
1. Accept Annual Financial Report for the Fiscal Year Ended September 30, 2008 —
Presentation by Jetty Gaither and Dale Jensen, Weaver & Tidwell, L.L.P. (MaryVail-
Gmbe, Administrative Director.)
Dale Jensen from Weaver & Tidwell gave report
MOTION: Upon a motion made by Secretary nouns and a second by Director Baggett, the Board of
Directors voted five (5) for and none (0) opposed to accept the Annual Financial Report
for the Fiscal Year Ended September 30, 2008.
ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
January 15, 2009 Page 3 of 3
1 2. Update on the status of Public Awareness and Marketing program. (Mike Simpson,
Executive Director and Mary Vail -Grube, Administrative Director)
Mike Simpson gave the update
3. Project Update — Road construction status report: SH 121, Exchange Parkway,
Ridgeview Drive (Dennis Abraham, Project Director)
Dennis Abraham gave the update.
4. Executive Director's Report (Mike Simpson, Executive Director)
a. Progress on 90 Day Quick Hit Plan
b. Recent Media Coverage
c. Presentation Schedule
d. Schedule of Recent and Future Activities and Events — January 21 Reception
e. Status of By -Laws Amendment Approval by Owner Cities
f. Sr. Admin Assistant Recruitment
Dhke Simpson gave report.
MOTION: Upon a motion made be Secretary duns, and a second by Treasurer Barretta, the Board
of Directors voted five (5) for and none (0) opposed to adjourn the Regular Meeting of
the .Arts of Collin County Commission, Inc. at 5:03 p.m. on Thursday, January 15, 2009.
The motion carried.
These minutes approved on this Lq__ dap of 2009.
APPROVED:
Steve Matthews, PRESIDENT
ATTEST:
Bekiy Be , funs, SECRETARY