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Home My WebLink AboutArts of Collin County - 2012 - 01/19THE ARTS CENTER OF NORTH TEXAS Present Board of Directors: Bobby Baggett, President Craig Sundell, Treasurer John Classe, Director Bill Sbaddock, Director (arrived at 4:12) Paul Gosnell, Director Absent: Charles Nies, Secretary Betty Bell lltuns, Vice President ACCC Staff: E. Michael Simpson, Executive Director Mary Vail -Grube, Administrative Director Jennifer Ktrby, Sr. Administrative _Assistant Tom Brandt, Arts Center of North Texas Attorney Justine Sweenev, Sweenev Media Group Owner City Staff: Frank Turner, City of Plano Henry Hill, City of Frisco Bevin Hammeke, City of Allen Call to Order and Announce a Quorum is Present With a quonun of the Board of Directors present, the Regular Meeting of The Arts Center of North Texas was called to order by President Baggett at 4:04 p.m. on Thursdav, January 19, 2012, in the Council Conference Room at Allen Cit- Hall, 305 Century Parkwav, Allen, Texas. BOARD OF DIRECTORS REGULAR MEETING CITY COUNCIL CONFERENCE ROOM 1sr FLOOR ALLEN CITY HALL 305 CENTURY PARKWAY ALLEN, TX 75013 JANUARY 19, 2012 — 4:00 p.m. Present Board of Directors: Bobby Baggett, President Craig Sundell, Treasurer John Classe, Director Bill Sbaddock, Director (arrived at 4:12) Paul Gosnell, Director Absent: Charles Nies, Secretary Betty Bell lltuns, Vice President ACCC Staff: E. Michael Simpson, Executive Director Mary Vail -Grube, Administrative Director Jennifer Ktrby, Sr. Administrative _Assistant Tom Brandt, Arts Center of North Texas Attorney Justine Sweenev, Sweenev Media Group Owner City Staff: Frank Turner, City of Plano Henry Hill, City of Frisco Bevin Hammeke, City of Allen Call to Order and Announce a Quorum is Present With a quonun of the Board of Directors present, the Regular Meeting of The Arts Center of North Texas was called to order by President Baggett at 4:04 p.m. on Thursdav, January 19, 2012, in the Council Conference Room at Allen Cit- Hall, 305 Century Parkwav, Allen, Texas. THE ARTS CENTER OF NORTH TEXAS REGULAR MEETING JANUARY 19, 2012 Page 2 of 4 Consent Agenda 1. Approve Minutes of the November 17, 2011 Regular Meeting. 2. Receive Financial Report for the period ended November 30, 2011. 3. Receive Financial Report for the period ended December 31, 2011. MOTION: Upon a motion made by Treasurer Sundell and a second by Director Gosnell, the Board of Directors voted four (4) for and none (0) opposed, to approve and adopt the items on the consent agenda. The motion earned. At this time, President Baggett moved to Agenda Item Number 5. 5. Adopt a Resolution Appointing Members to the Advisory Committee. (Mike Simpson, Executive Director) MOTION: Upon a motion made by Director Classe and a second by Treasurer Sundell, the Board of Directors voted four (4) for and none (0) opposed, to approve a Resolution Appointing Members to the Advisory Comnnttee. The motion carried. Director Shaddock arrived at 4:12. President Baggett moved discussion of Agenda Item Number 6 to after Executive Session Executive Director's Report. (Mike Simpson, Executive Director) a. Project Update i. Six City Trail Construction Progress Report ii. Project Management Firm Analysis of Project Received Executive Director's Report. At this time, President Baggett returned to Agenda Item Number 4. 4. Receive 2011 Annual Report. (Mike Simpson, Executive Director and Mary Vail -Grube, Administrative Director) MOTION: Upon a motion made by Director Shaddock and a second by Director Classe, the Board of Directors voted five (5) for and none (0) opposed, to approve the 2011 Annual Report with changes made as discussed The motion earned THE ARTS CENTER OF NORTH TEXAS 8. General Discussion There were no comments. Executive Session In accordance with the Texas Government Code, The Arts Center of North Texas convened into Executive Session at 4:30 p.m. on Thursdav, January 19, 2012, in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas in order to discuss matters pertaining to: Section 551.072, 551.073 and 551.074- Receive Legal Advice regarding Gifts and Donations - Contractual Matters Personnel — Executive Director Evaluation Contract Review- Legal Counsel The Executive Session Adjourned at 6:14 p in. 9. Reconvene and Consider Action on Items Discussed during Executive Session. The Board of Directors reconvened into regular session at 6:14 p.m. on Thursday, January 19, 2012 in the Council Conference Room at Allen Cin, Hall, 305 Centum Parkway, Allen, Texas. 6. Receive report regarding 2012 Plan including; proposed 2012 annual campaign, Public Private Partnership and Member City Initiative. (Mike Simpson Executive Director) As a result of the Executive Session discussion the Board took the following action related to Agenda Item 6: President Baggett asked the Executive Director to focus his report on the 2012 Plan to the elements related to Public Private Partnerships and the Member City initiative. The Executive Director presented his report and there was no action by the Board. President Baggett stated that while the Board felt that there had been good progress in pursuing alternative funding, the Board must be a good steward of the assets of the organization, managing the finances in a fiscally prudent way, while pursuing a plan that the Board has confidence will succeed. REGULAR MEETING JANUARY I9, 2012 Page 3 of 4 Public Comment 8. General Discussion There were no comments. Executive Session In accordance with the Texas Government Code, The Arts Center of North Texas convened into Executive Session at 4:30 p.m. on Thursdav, January 19, 2012, in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas in order to discuss matters pertaining to: Section 551.072, 551.073 and 551.074- Receive Legal Advice regarding Gifts and Donations - Contractual Matters Personnel — Executive Director Evaluation Contract Review- Legal Counsel The Executive Session Adjourned at 6:14 p in. 9. Reconvene and Consider Action on Items Discussed during Executive Session. The Board of Directors reconvened into regular session at 6:14 p.m. on Thursday, January 19, 2012 in the Council Conference Room at Allen Cin, Hall, 305 Centum Parkway, Allen, Texas. 6. Receive report regarding 2012 Plan including; proposed 2012 annual campaign, Public Private Partnership and Member City Initiative. (Mike Simpson Executive Director) As a result of the Executive Session discussion the Board took the following action related to Agenda Item 6: President Baggett asked the Executive Director to focus his report on the 2012 Plan to the elements related to Public Private Partnerships and the Member City initiative. The Executive Director presented his report and there was no action by the Board. President Baggett stated that while the Board felt that there had been good progress in pursuing alternative funding, the Board must be a good steward of the assets of the organization, managing the finances in a fiscally prudent way, while pursuing a plan that the Board has confidence will succeed. I P THE ARTS CENTER OF NORTH TEXAS REGULAR MEETING JANUARY 19, 7012 Page 4 of 4 MOTION: Upon this motion made by Treasurer Sundell with a second by Director Shaddock the Board of Directors voted (5) for and none (0) opposed. "As a result of the Executive Session the Board recommends to the Owner Cities, in the spirit of preserving the long-tenn vision of the project, that the organization pursues a thoughtful transition to reduce overhead expenses as quickly as possible. The transition will include seeking input and guidance from the Owner Cities on the future direction and the best way to preserve assets while pursuing a viable alternative for the project." The motion carried. MOTION: Upon a motion made by Director Gosnell and a second by Director Shaddock, the Board of Directors voted five (5) for and none (0) opposed, to adjourn the Regular Meeting of The Arts Center of North Texas at 6:27 p.m. on Thursday, January 19, 2012. The motion earned. These emnutes approved on this L'sY dap of( f� , 2012. ATTEST: 4Bettyens, ice reside (Acting Secretary) APPROVED: