HomeMy WebLinkAboutArts of Collin County - 2009 - 04/16ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
REGULAR MEETING
April 16, 2009 — 4:00 PM
Present:
Board of Directors:
Steve Matthews, President
Betty BellMuns, Ph.D., Vice President
Charles Nies, Secretary
Nick Bacteria, Treasurer
Bobby Baggett, Director
Jim bfinyard, Director
ACCC Staff:
E. Michael Simpson, Executive Director
Mary Vail -Grube, Administrative Director
Dennis Abraham, Project Director
Jennifer Kirby, Sr. Administrative Assistant
Tom Brandt, ACCC Attorney
Owner City Staff:
Henry Hill, City of Frisco
Frank Tuner, City of Plano
Call to Order and Announce a Ouorum is Present
With a quorum of the Board of Directors present, the Regular Meeting of the Arts of Collin County
Commission, Inc. was called to order by President Matthews at 4:00 p.m. on Thursday, April 16, 3009,
in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas.
1. Administer Oath of Office to City of Frisco Member of the Board
Shelley George, City Secretary of the City of Allen, administered the Oath of Office to Jun
blinvard, representative for the Cin- of Frisco. President Matthews presented his certificate of
appointment.
2. Election of Officers
President Matthews called for nominations from the Board for the purpose of electing officers.
President Matthews made the following nominations with a second by Director blinyardBerry
Bell Muns, Ph.D — Vice President, Charles Nies — Secretary, and Nick Barretts —1 reasoner.
With no other nominations offered, President Matthews closed the call for nominations. Betty
Mons elected Vice President, Charles Nies elected Secretary, and Nick Barretta elected'Preasurer
by a vote of six (6) for and none (0) opposed.
Vice President Mums made the following nomination with a second by Director Baggetc Steve
Matthews — President. With no other nominations offered, Vice President Mons closed the call
for nominations. Steve Matthews elected President by a vote of six (6) for and none (0) opposed.
Public Comment
3, General Discussion
Jack Lagos, 3120 Oxford Court, Plano, Texas, addressed issues regarding ACCC.
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ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
April 16, 2009 Page 2 of 3
MOTION: Upon a motion made by Treasurer Barretta and a second by Director Baggett, the Board
of Directors voted six (6) for and none (0) opposed to approve and adopt the items on
the Consent agenda as follows:
4. Approve Minutes of the March 19, 2009 Regular Meeting
S. Receive Financial Report for the period ended March 31, 2009
6. Authorize Executive Director to sign an amended Agreement with the City of Allen for
support services for FY 08-09
The motion earned.
President Matthews moved to Agenda Item S.
8. Adopt Resolution Approving Tuition Reimbursement Policy (Mike Simpson, Executive
Director)
MOTION: Upon a motion made by Treasurer Barretta, and a second by Vice President Muns, the
Board of Directors voted six (6) for and none (0) opposed to adopt the Resolution
approving the Tuition Reimbursement Policy with the language change proposed by
Treasurer Barretta including expenses for non -degree course work The motion carried.
President Matthews moved to Agenda Item 10.
10. Media Relations Policy Review with Justine Sweeney, Sweeney Media Group (Mike
Simpson, Executive Director)
Justine Sweeney gave a review of the Media Relations Policy.
11. Project Update — Report on Site Clean Up Project (Dennis Abraham, Project Director)
Received update on the Clean Up Dat.
12, Executive Director's Report (Mike Simpson, Executive Director)
a. Recent Media Coverage
b. Presentation Schedule
c. Fundraising Teams
d. Marketing Materials and Programs
e. Schedule of Recent and Future Activities and Events - Advisory Committee Meeting
Received Executive Director's Report.
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ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
April 16, 2009 Page 3 of 3
In accordance with the Texas Government Code, the Arts of Collin County Commission convened into
Executive Session at 4:35 p.m. on Thursday, April 16, 2009, in the Council Conference Room, 305
Century Parkway, Allen, Texas, for the purpose of consulting with legal counsel regarding matters
covered by Texas Government Code Section 551.071(1):
Section 551.073 — Gifts and Donations — Open Space Grant,'Pexans Credit Union
Section 551.071 — Consultation with Attorney — Contract negotiations with Hunt Construction,
Contract negotiations with Communities Foundation of Texas
7. Adopt Resolution approving Expenditure Approval Processes Policy (Mike Simpson,
Executive Director and Nick Bacteria, Treasurer)
9. Adopt a Resolution Establishing an Audit Committee and a Compensation Committee
of the Board of Directors (Steve Matthews, President)
The Executive Session adjourned at 6'07 p.m. on Thursday, April 16, 2009
13. Reconvene and Consider Action on Items Discussed during Executive Session.
1 The Board of Directors reconvened into regular session at 6:07 p.m. on Thursday, April 16,
2009, in the Council Conference Room of the Allen City Hall.
There was no action taken on items discussed during Executive Session.
MOTION: Upon a motion made by Vice President Muns, and a second by Secretary Nies, the
Board of Directors voted six (6) for and none (0) opposed to adjourn the Regular
Meeting of the Arts of Collin County, Commission, Inc at 6:08 p.m. on Thursday, April
16, 2009. The motion earned
These minutes approved on this ai.L day of Mr, � 2009
APPROVED:
Stever e Matthews, PRESIDENT
ATTEST:
Charles Nies, SECRETARY