HomeMy WebLinkAboutArts of Collin County - 2009 - 06/19ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
SPECIAL CALLED MEETING
June 19, 2009 — 4:00 PM
Present:
Board of Directors:
Steve Matthews, President
Betty, Bell Mans, Ph D., Vice President
Charles Nies, Secretary
Nick B=etta, Treasurer
Bobby Baggett, Director
Jim Minyard, Director
ACCC Staff:
E. Michael Sunpson, Executive Director
Mary Vail -Grube, Administrative Director
Dennis Abraham, Project Director
Jennifer Kirby, Sr Administrative Assistant
Tom Brandt, ACCC Attomev (via conference call for Executive Session only)
Owner City Staff:
Frank Turner, City of Plano
Call to Order and Announce a Quorum is Present
With a quormn of the Board of Directors present, the Special Called Meeting of the Arts of Collin
County- Commission, Inc. was called to order by President Matthews at 4:00 p.m. on Friday, dune 19,
2009, in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas.
Public Comment
1. General Discussion.
There were no comments.
Consent Agenda
MOTION: Upon a motion made by Treasurer Barretta and a second by Director Baggett, the Board
of Directors voted six (0) for and none (ll) opposed to approve and adopt the items on
the Consent agenda as follows:
2. Approve Minutes of the May 21, 2009 Regular Meeting.
3. Receive Financial Report for the period ended May 31, 2009.
The motion earned.
C
ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL CALLED MEETING
JUNE 19, 2009 Page 2 of 3
4. Presentation of the FY 2009-10 Annual Operating Budget and Adoption of a Resolution
approving the Budget and recommending approval to the Owner and Member Cities.
(Mike Simpson, Executive Director)
MOTION: Upon a motion made by Director Baggctt, and a second by Vice President Mans, the
Board of Directors voted six (6) for and none (0) opposed to adopt the Resolution
approving the Budget and recommending approval to the Owner and Member Cities
The motion carried.
5. Receive information regarding Collin County Open Space Grant Application and Adopt a
Resolution in support of application for 2009 Collin County Open Space Grant Funding.
(Dennis Abraham, Project Director)
MOTION: Upon a motion made by'lreasurer Barretta, and a second by Secretary Nies, the Board
of Directors voted six (6) for and none (0) opposed to adopt the Resolution in support
of application for 2009 Collin County Open Space Grant Funding. The motion carried.
6. Receive 2008 Annual Report. (Mike Simpson, Executive Director)
Received 2008 Annual Report.
7. Executive Director's Report. (Mike Simpson, Executive Director)
a. Presentations
b. Fundraising activities
c. Marketing Materials
d. Schedule of Events
Received Executive Director's Report.
The Regular Session was recessed at 4.50 p in.
Executive Session
In accordance with the Texas Government Code, the Arts of Collin County Commission convened into
Executive Session at 4:51 p.m. on Friday, June 19, 3009, in the Council Conference Room, 305 Century
Parkway, Allen, Texas, in order to discuss matters pertaining to:
Section 551.073 — Gifts and Donations — Briar Ridge Investments
Section 551 071 — Consultation with Attorney Regarding Contract Negotiations with HNTB and
regarding the Open Meetings Act
Secretary Nics left the Executive Session at 5:13 p.m. due to a conflict of interest regarding Section
551.073 — Gifts and Donations.
ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL CALLED MEETING
JUNE 19, 2009 Page 3 of 3
1 The Executive Session adjourned at 5:36 p.m. on Friday, June 19, 2009.
8. Reconvene and Consider Action on Items Discussed during Executive Session.
The Board of Directors reconvened into regular session at 5:37 p.m. on Friday, June 19, 2009, in
the Council Conference Room of the Allen City Hall. Secretary Nies was not present. action
was taken on the following item discussed during Executive Session:
9. Authorize the Executive Director to enter into an agreement with HNTB to develop a
virtual tour, approved as to form by legal counsel. (Mike Simpson, Executive Director)
MOTION: Upon a motion made by Director Minvard, and a second by Vice President Muns, the
Board of Directors voted five (5) for and none (0) opposed to allow the Executive
Director to enter into an agreement with HNTB to develop a virtual tour, approved as
to forth by legal counsel. The motion carried.
MOTION: Upon a motion made by Treasurer Barretts, and a second by Vice President Muns, the
1 Board of Directors voted five (5) for and none (0) opposed to adjourn the Special Called
sleeting of the Arts of Collin County Commission, Inc. at 5.38 p.m on Friday, June 19,
2009 The motion earned.
These minutes approved on this J G day of 41I, 3009
APPROVED:
Steve Matthews, PRESIDENT
ATTEST:
Charles Nies, SECRETARY