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HomeMy WebLinkAboutMin - Keep Allen Beautiful Board - 2003 - 01/20 - RegularMINUTES KEEP ALLEN BEAUTIFUL BOARD REGULAR CALLED MEETING TUESDAY, JANUARY 20, 2003 KABB Members Present Ron Wheless David Alexander Mary Fntsche Susan Bernard Cynthia (Syne) Ferguson Wendy Gardner Staff Present Donna Kliewer, Recycling/Solid Waste/HHW Coordinator Susan Campbell, Urban Forester, Allen Parks and Recreation Department I. Call to Order With a quorum of the Board members present, the Keep Allen Beautiful Regular Meeting was called to order by acting Chair Susan Bernard at 6:46 p.m. on Tuesday, January 21, 2003, in the Council Chambers Conference Room at City Hall, 305 Century Parkway, One Allen Civic Playa, Allen, Texas. 2. Introduction of Guests No guests were present 3. Approve the Minutes of the November 19, 2002 Regular Meeting MOTION: Upon a motion made by Board member Susan Bernard and a second by Board member Synne Ferguson, the Board voted six (6) for and none (0) opposed to approve the Minutes of the November 19, 2002, Regular Meeting The motion carred. 4. Election of Officers The floor was opened for nominations Susan Bernard was nominated and accepted the nomination for Chair. No other Board member accepted a nomination for Chair. The vote was four (4) for and one (1) against accepting Susan Bernard as Chair Prior to the resended vote, Mary Fntsche was nominated from the floor as Co-chair. She initially accepted and was voted in and then relinquished the nomination for Co-chair in the position as Secretary/Treasurer. She withdrew her agreement to be Co-chair and again the KAB board opened nominations for Co-chair. Wendy Gardner was nominated and accepted the nomination as Co -Chair. The vote was three in favor with Wendy abstaining. Mary Fntsche was nominated as Secretary/Treasurer. Mary accepted the nomination and the vote was unanimous to have Mary as Secretary/Treasurer. Dona Kliewer informed the board that Syne Ferguson was appointed the KAB contact for any information to City Council or Allen residents about KAB The appointment was approved unanimously by the Board. KEEP ALLEN BEAUTIFUL REGULAR MEETING JANUARY 21, 2003 5. Financial ReportBudeet PAGE City budget for KAB for Fiscal Year 2002-2003 is $22,765 00 Current amount in the KAB bank account funded through memberships is $5450.25. Parks and Recreation Updates, Susan Campbell ♦ Arbor Day poster contest only had two entries. Both were not done to the accepted standards and rules. KAB will accept them to be forwarded to state competition and award KAB prizes. ♦ Tim Wiseman's Eagle Scout bat house project is completed. The trees where the bat houses will hang are marked and a press release was sent to The Allen American for publication. Boxes will all be hung before the dedication ceremony Official dedication of the boxes will be at Collin Square on February Si at 1000 a.m. KAB members are encouraged to attend this KAB sponsored Wildlife Habitat Project. ♦ Arbor Day Celebration is scheduled for April 5. There will be a booth set up for KAB. KAB will distribute seeds, tree guides and other information as well as present Arbor Day Poster Contest winners' prizes (CD player and certificate). ♦ February 10°, tree seedlings are arriving and will be potted and kept at the tree farm. These will be distributed during the annual Great American Trash Off. ♦ Jane 28ih is the Allen USA Celebration This year it will be held at Celebration Park on Angel Parkway ♦ America in Bloom project is scheduled for 2004, as well as the Tulips and Trains event. ♦ 200 pounds of wildflower seeds were planted by Texas Department of Transportation on the slopes of US 75 and Exchange Parkway. These are expected to bloom fully in the spring of 2004. AISD Action Plan Development—Syme Ferauson Discussion was led by Board member Synne Ferguson regarding improvements to the AISD outreach program. Consensus was that KAB has the outreach programs in place; however, promotion is needed in order for schools to use them. Suggestions included working around the students' testing schedule and having a reception for the PTA Environmental Chairs at the beginning of school. KAB will develop a schedule of events that schools can participate in to be included in the packet given to principals and PTA Environmental Chairs Discussion included having a PTA Environmental Chair luncheon or event at the beginning of school to make Chairs aware ofKAB's educational efforts in the schools. Upcomin¢ KAB Events ♦ February -March AISD school involvement through contests in conjunction with the Great American Trash Off. Discussion included an an contest (reduce, reuse, recycle), Nike shoe collection contest between schools with prizes for either contest. ♦ March is International Adopt -a -Highway month KAB will recognize the contributions to the environment by these local groups with plaques presented at a City Council meeting and will ask for the Mayor to make a proclamation declaring March Adopt -a -Highway month in r Allen. ♦ March is also Smartscapes month. The Council of Governments and TCEQ have asked cities to promote this environmental landscaping CD. Discussion of promotional ideas to KEEP ALLEN BEAUTIFUL REGULAR MEETING JANUARY 21, 2003 PAGE MP encourage residents to plant native or adapted plants included having an informational night in conjunction with Parks and Recreation featuring landscaping with this tool. Consideration of handing out CDs at the Great American Trash Off was also discussed. ♦ April 26 is the Great American Trash Off. Robert Medigovich, Municipal Coordinator of Community Waste Disposal, asked that the board approve moving this date as he will be out of town that weekend. Discussion of moving the event included factors such as the weather, Easter, and other vendors. The request was denied unanimously by the board. ♦ June 5 is the date for the second Corporate Challenge. Discussion of keeping the same format as last year. Consideration of asking participating groups to adopt a creek or watershed area to maintain through a two-year contract similar to Adopt -a -Highway groups. ♦ Keep Texas Beautiful Convention takes place on July 8 — 11 in Dallas. Funds were allocated in the budget for all Board members to attend. ♦ November 8, 2003 is the date set for Texas Recycles Day. The Board will use the same format as this year's event with a few minor changes. ♦ January 2004 will begin the National Arbor Day Poster Contest. The Board will have the AISD Action Plan implemented by then and will provide more publicity to the schools and the media to encourage fifth grade students to participate. 9. Items of Interest to the Board ♦ Goals for the year and long range goals were tabled. These will be addressed at another meeting or a separate meeting to allow more time for a thorough discussion. Email notes may begin the process ♦ Fundraising and a membership drive were discussed No decisions were made. ♦ One written proposal to maintain the KAB website was received and included in the meeting packet. David Alexander volunteered to look at the KAB website and get information to share with the Board on maintenance, etc. ♦ The City Manager requested that KAB move the February meeting to another location. The Board approved the request. KAB will meet on the regular meeting date in the first floor large conference room. ♦ The acting City Secretary and the Recycling Coordinator will conduct a "Clean Out Your Files" day in April in accordance with the US Mayor's Council. KAB was asked to donate prizes to those that participate. The Board voted unanimously to donate appropriate items as Thank You's to City members that participate in this program. ♦ KAB received $568 from Wal-Mart Good Neighbor Grants. This money will be used to purchase a digital camera for educational purposes. ♦ The Board considered asking the City Manager to allow Allen residents to conduct a garage sale each year in conjunction with the Great American Trash Off and/or Texas Recycles Day Donna Kliewer will check with Code Enforcement on what may be involved and report back to the board. ♦ The Board accepted Neil Friedman's official resignation from the Board due to relocation. 10. Adjourn MOTION: Upon a motion made by Board member Wendy Gardner and a second by Board member David Alexander, the Board voted five (5) for and none (0) opposed to adjourn the KEEP ALLEN BEAUTIFUL REGULAR MEETING JANUARY 21, 2003 PAGE regular session of the Keep Allen Beautiful Board at 8:20 p.m. on Tuesday, January 21, 2002 The motion earned. These minutes were approved on -r-day of s.7�4�iA/�u, 2003. APPROVED(: Chair, Susan Bernard EST: Steve Missey, ATTEST