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HomeMy WebLinkAboutMin - Keep Allen Beautiful Board - 1998 - 06/16 - Regular1 A MINUTES KEEP ALLEN BEAUTIFUL BOARD REGULAR CALLED MEETING JUNE 16, 1998 - 7:00 P.M. KABB Members Present Sandy Sanders Heidi Smalley Lome Simmons Phil Lakin Grace Kerr Pat Buckley Melissa Owen Staff Present Audrey Smyth Call to Order (Agenda Item I) With a quorum of the Board present, the Keep Allen Beautiful Special Called Workshop meetmg was called to order at 7*03 p.m. on Tuesday, lune 16, 1998, at the City Hall Conference Room, One Butler Circle. Approve the Minutes of the May 19, 1998 Meetines (Agenda Item II) Change minutes by deleting Lonnie Simmons as being in attendance. A motion was made and seconded to approve the minutes of May 19, 1998 meeting. The Board votes seven (7) for and none (0) opposed; all minutes were approved. Introduction of Grace Kerr Place No. 3 (Agenda Item III) A nice welcome was given to Grace. She told us about herself and then the Board each in turn mtroduced themselves. Update on Compost Facility (Agenda Item M Phil Lakin has been watering every two or three days for the last month. We then made a schedule up of who was going to water each week The schedule is as follows 1. Lonnie Summons - June 17' thin June 23rtl it. Pat Buckley - June 24" thm lune 30'" ill Grace Kerr - July 1" thru July 7' iv Heidi Smalley - July 8'" thru July 10 v Sandy Sanders - July 15" thou July 21" This will take us up to the next monthly meeting Page 2 Keep Allen Beautiful Board Meeting June 16, 1998 Audrey provided the board with an update regarding the water system for the garden area, provided by Tim Dentler. Denuder had suggested the drip system and inquired into the funding of it. The board accepted the idea and agreed to assist in the actual manpower behind such a project, given that Tim and the Parks Department install the system. Audrey will check both the cost of such a system and whether or not our budget has any money available. Audrey plans to get this proposal to Phil prior to leaving on sick leave The board then discussed the compost facility being consumed by contractors. Heidi mentioned that the City of Plano is planning to eventually fence their compost facility in, identifying residents, and monitoring one pickup load of compost and one pickup load of mulch every six months for each residence. Plano is only opening the facility for a specific number of hours per day and implementing "light-duty" employees to monitor the site. Phil suggested the placement of a sign for the flower bed area at the compost facility The board agreed to postpone such a decision until the plants were in place. Miscellaneous (Agenda Item V) Heidi informed the board that Edie's next goal will be to achieve 501C.3 status. Phil intends to call Edie in order to check on the status of the Articles of Incorporation, and he offered to appear before Council and present changes if necessary Review of Board Goal and Vision Projects. Goal Number 1. Pat and Heidi will work on this goal by calling Don Horton in Parks and Recreation about plastic and aluminum recycling bins in City of Allen parks. Goal Number 2. Phil is going to look into the cost of having "Excuse Our Mess" signs made for areas of Allen under construction, specifically McDermott and US 75. Heidi will speak with the City of Plano and inquire as to the cost of their light pole banner signs. Afterwards, she will inform Phil of the cost so that he can take the appropriate action Goal Number 3: The garden area at the compost facility is completed and is continually being maintained. Goal Number 4: Lonnie has been assigned to this goal. He plans to visit with George Conner, Director of Public Works, and inquire as to how to go about selecting a theme for the city and the procedure to follow Goal Number 5Information on Parks. Complete. Goal Number 6' Annual Trash -Off and Springfest are complete. Earthfest is scheduled for November. Goal Number 7, Pat and Heidi are going to work on a preliminary design as to how this goal, Ladybugs, Worms, and Insect Population, can be implemented. Regardless, this project has been moved to Vision 2000. Page 3 Keep Allen Beautiful Board Meeting June 16, 1998 Goal Number 8. Phil and Melissa will work on this, but they are waiting for 501C 3 status in order to implement any Financial Sponsorship. Goal Number 9 & 10: The board has decided that the Award Program and "Who in the Business Community is Actively Recycling" go hand-in-hand. Sandy, Melissa, Phil, and Grace will act on these goals. Goal Number 11. Not discussed. The group elected to add an additional goal, hereafter referred to as Goal Number 12. This goal would provide a Public Relations Packet for the Keep Allen Beautiful Corporation. Pat noted that she had seen something similar to this before, and it successfully introduces the organization to businesses, potential new members and volunteers, as well as the community Phil. Grace and Melissa will begin working on this new goal. Vision 2000 Number 1. Discussion began with a conversation concerning how the Goals and Visions would be carried out. Phil proposed that all board members would be assigned to some goals and/or visions, and that it would be up to those specific board members to initiate and follow through any and all activity contributing to the project. Further, Phil suggested conducting a membership drive complete with advertisements both in the newspaper and on the television. Melissa suggested using the Public Information Officer, Katherine Poteet. The board would like further discussion of this at the following meeting. They would also like to ask that Katherine Poteet attend the meeting, as to get her professional opinion and advising. Vision 2000 Number 2Not discussed. Vision 2000 Number 3: Melissa said that until the City has envelopes for water bills, this vision is impossible. Thus, this vision is being postponed until the year 1999 Vision 2000 Number 4: Not discussed. Vision 2000 Number 5: Not discussed Vision 2000 Number 6: Eche is working on attaining the 510C.3 status. Vision 2000 Number 7* Not discussed. Vision 2000 Number 8. Not discussed. Vision 2000 Number 9' Not discussed. Vision 2000 Number 10: Heidi and Melissa discussed issues surrounding this Vision. Heidi said that the City of Allen paid a large sum to have this area -wide study done on Bike and Nature Trails existing in Collin County and that there is a deadline that needs to be met. Otherwise, this is lost cause. Further. Heidi stated that there was an Allen City Council representative working on following r the progress. Melissa stated that she did not know the status and was unaware of the assigned ! representative's identity Vision 2000 Number 11. Not discussed 1 A Page 4 Keep Allen Beautiful Board Meeting June 16, 1998 Vision 2000 Number 12: Phil plans to research the process that cities follow to set utility poles as opposed to underground lines. Vision 2000 Number 13: Not discussed The board also moves to add another Vision 2000, hereafter referred to as Vision 2000 Number 14, that would implement Light Pole Banners. Further, the board wishes to change Vision 2000 Number 6 to Goal 1998. Lastly, the group discussed the Keep Texas Beautiful conference in Houston in July Audrey will ask George if there are any available funds to send board members to the conference. Pat, Heidi, and possibly Sandy are interested in attending. Heidi will ask Andrea, of Plano, for the brochure in order to find out more information (registration and conference fees). Melissa said that she could not attend this year and that last year she paid her own way There was no money budgeted for her to go to state, but there is for national. Audrey will get back with Phil and the others as soon as she finds out anything. Adjourn (Agenda -Item VI) The meeting was adjourned at 9:00 p.m. These minutes were approved on July 21, 1998. Patricia Buckley, Secretary PhBlip Lakin, Chair Setting Goals and Objectives for 1998 REVISED JULY, 1998 GOALS FOR 1998 VISION 2000 ESTIMATED TIME 1. Recycling Bins for all city parks. 1. Membership Drive. Pat and Heidi AB Board Members 2. Building for our future please pardon our 2. Committee Structure. mess signs at entrances of street construction. Not discussed Phil and George 3. Gardening project at compost facility 3. Utility Bill Pledges. Complete Until 1999 4. Theme for our City -Postponed 4. Information for Schools in Allen. Lonnie Not discumed 5. Information on Parks. 5. Keep America Beautiful Affiliate. Complete Being Researched 6. Annual Trash -Off, Spring Fest and Earth Fest 6. 501c.3 Status. Complete; Earthfest in November Edie McMillion - Completed - In process 7 Ladybugs, worms and insect population. 7. Promotional Video. Pat and Heidi Not discussed 8. Financial Sponsorship. 8. Public Relations. Phil and Melissa Not discussed 9. Award Programs. 9. Nature Objectives: Sandy, Phil, Melissa, and Grace A. Native Plants B. Wildflowers Not discussed 10. Who in the business community is actively 10. Bike and Nature Trails. recycling. Not discussed—Need more information on who Sandy, Phil, Melissa, and Grace is in charge of the study. 11. Beautification of the entrances to our city will 11. Adopt -a -Spot areas. need to consult with Parks Department. Not discussed Discussed 12. Public Relations Packet (KABCorp.) 12. Utility Poles. Phil, Grace, Melissa Phil 13. Massive Promotional Campaign. Under Review 14. Light Pole Banners All Board Members NOTES.